Administrative Assistant/ Front Desk

2 weeks ago

Dartmouth, Canada CBBC Career College Full time

**Job Description: Administrative Assistant/ Front Desk**

**Reports to: Campus Director**

The job of Administrative Assistant is established for the purpose/s of providing office

and administrative support to the day-to-day operations of CBBC Career College

programs and/or services; monitoring projects and/or activities; and communicating with

students and staff on a variety of levels.

**Administrative Assistant / Front Desk**

Ø Primary function is manning the front desk and assisting students, instructors, and

office/management staff with all aspects of administrative procedures.

Ø Coordinates a variety of activities for the purpose of implementing services in

conformance with established guidelines and/or objectives.

Ø Maintains documents, files, and records for the purpose of providing up to date

reference and audit trail for PCC compliance.

Ø Prepares written materials for the purpose of documenting activities, providing written

reference, and/or conveying information.

Ø Processes a variety of information documents and materials for the purpose of

disseminating information to appropriate parties.

Ø Responds to inquiries from a variety of internal and external parties (e.g. faculty,

administrators, students, public agencies) for the purpose of providing information,

facilitating communication among parties, and/or providing direction.

Ø Provides assistance with clerical and administrative functions.

Ø Assists other personnel for the purpose of supporting them in the completion of their

work activities.

**Skills, Knowledge and Abilities**

**SKILLS **are required to perform multiple tasks with a need to occasionally upgrade skills to meet changing job conditions.

**KNOWLEDGE** is required to perform basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multistep written and oral instructions.

Specific knowledge-based competencies required to satisfactorily perform the functions of the job include common office machines, and office methods and practices.

**ABILITY** is required to schedule activities and/or meetings; gather and/or collate data; and use basic job-related equipment.

Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods.

Ability is also required to work with a wide diversity of individuals; work with data of varied types and/or purposes; and utilize specific, job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation.

Specific ability-based competencies required to satisfactorily perform the functions of the job include adapting to changing work priorities; communicating with diverse groups; and meeting deadlines and schedules.

**Main Tasks and Responsibilities**

Ø Fielding incoming phone calls

Ø Maintaining and keeping up-to-date student files

Ø Ensuring written messages are delivered to appropriate student or staff.

Ø Completion of general typing, photocopying, filing and mail merge upon request by staff

Ø Sending attendance and marks to proper student caseworkers when asked

Ø Collecting all course marks needed for graduating students.

Ø Entering in database, printing off formal transcripts and diplomas

Ø Mailing out all graduation documents within 2 weeks of completion

Ø Assisting other staff with duties when requested

Ø Maintaining office supplies

Ø Receiving account payments, dispensing receipts for same

Ø Giving books to students and printing out statements

Ø Employee should project a professional image.

**Requirements**:
Post-secondary education, with specialization in Office Administration Training and/or equivalent related experience.

**Essential Skills**

Ø Reading text

Ø Document use

Ø Writing

Ø Numeracy

Ø Oral communication

**Thinking Skills**

Ø Problem solving

Ø Decision making

Ø Critical thinking

Ø Job task planning and organizing

Ø Significant use of memory

Ø Finding information

Ø Working with others

Ø Computer use

Ø Continuous learning

Pay: $42,000.00 per year

Schedule:

- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)

Work Location: In person

  • Front Desk Administrator

    3 weeks ago

    Dartmouth, Canada Ocean Contractors Limited Full time

    **Front Desk Administrator** **Ocean Contractors Limited** is a seeking a **Front Desk Administrator.** **RESPONSIBILITIES**: - Greet customers, vendors and guests to the business - Answering the phone and directing calls as needed - Handle payment processing and general transactions securely and efficiently - Process daily timesheets by entering,...

  • Front Desk Coordinator

    5 days ago

    Dartmouth, Canada Minuteman Press Full time

    **Job Title**: Front Desk Coordinator **Company**: Minuteman Press Burnside and Halifax - Printing and Promotional Solutions **Location**: Burnside, 60 Williams Avenue **Job Type**: Full-time **About Us**: Minuteman Press is a dynamic Printing and Promotional Solutions company based in the vibrant Halifax Regional Municipality. We specialize in...

  • Evening Front Desk Administrator

    3 days ago

    Dartmouth, Canada ACCEL Physiotherapy & Sport Performance Centre Full time

    We are looking for someone for our Dartmouth location, who has experience as a front desk administrator or in customer service. Medical Office assistant diploma an asset. Hours are: Monday - Thursday, 3:30pm - 8:30pm, Friday, 7:00am - 6:00pm Please attach resume to response. Only those considered for an interview will be contacted. **Job Type**:...

  • Front Desk Coordinator

    2 weeks ago

    Dartmouth, Canada Minuteman Press Full time

    Job Title: Front Desk CoordinatorCompany: Minuteman Press Burnside and Halifax - Printing and Promotional SolutionsLocation: Burnside, 60 Williams AvenueJob Type: Full-timeAbout Us: Minuteman Press is a dynamic Printing and Promotional Solutions company based in the vibrant Halifax Regional Municipality. We specialize in delivering high-quality printing and...

  • Front Desk Staff

    4 weeks ago

    Dartmouth, Canada Cole Harbour Place Full time

    **Front Desk Staff** Cole Harbour Place is a 200,000 square foot sport and recreation facility located in Cole Harbour, Nova Scotia. We are here to serve and accommodate members of our local and surrounding communities to achieve their personal health and wellness goals. The facility includes pools, rinks, weight room and training centre, dance and fitness...

  • Front Desk Staff

    2 weeks ago

    Dartmouth, Canada Cole Harbour Place Full time

    **Front Desk Staff** Cole Harbour Place is a 200,000 square foot sport and recreation facility located in Cole Harbour, Nova Scotia. We are here to serve and accommodate members of our local and surrounding communities to achieve their personal health and wellness goals. The facility includes pools, rinks, weight room and training centre, dance and fitness...

  • Front Desk Receptionist

    3 weeks ago

    Dartmouth, Canada Kara's Urban Day Spa Full time

    Kara's Urban Day Spa is seeking professional front desk individuals for our Cole Harbour Road location. Must be flexible and able to work days, evenings, and weekends, As our Front Desk Client Services Expert you will love the beauty industry and take great pride in appearance. The Client Service Expert is the first face the clients see and must represent...

  • Front Desk Receptionist

    4 weeks ago

    Dartmouth, Canada Kara's Urban Day Spa Full time

    Kara's Urban Day Spa is seeking professional front desk individuals for our Portland Street and Cole Harbour Road locations. Must be flexible and able to work days, evenings, and weekends, As our Front Desk Client Services Expert you will love the beauty industry and take great pride in appearance. The Client Service Expert is the first face the clients see...

  • Front Desk Coordinator

    3 weeks ago

    Dartmouth, Canada Royal LePage Atlantic Full time

    **Halifax's Largest Real Estate Brokerage in the region is looking for a Front Desk Coordinator from 8:30 AM - 4:30 PM Monday through Friday. We are looking for a professional, efficient and friendly face to manage the front desk operations that may include but are not limited to the following**: - **Greeting all clients and visitors to the office in a...

  • Front Desk Receptionist

    2 weeks ago

    Dartmouth, Canada Brightside Integrated Health Full time

    Administrative Professional **Duties** - Ensures best practices in customer service and delivery as it relates to our organization. - Billings - Maintains physical keys and ensure security of key masters - Front desk administrative duties - Experience with the Jane system considered an asset. - Punctuality and good attendance is required - Provide support...

  • Front Desk Receptionist

    3 weeks ago

    Dartmouth, Canada Brightside Integrated Health Full time

    Office Manager/Administrative Professional **Duties** - Ensures best practices in customer service and delivery as it relates to our organization. - Billings - Maintains physical keys and ensure security of key masters - Front desk administrative duties - Punctuality and good attendance is required - Provide support to the owners. - Other duties as...

  • Front Desk Receptionist

    4 weeks ago

    Dartmouth, Canada Brightside Integrated Health Full time

    Office Manager/Administrative Professional **Duties** - Ensures best practices in customer service and delivery as it relates to our organization. - Billings - Maintains physical keys and ensure security of key masters - Front desk administrative duties - Punctuality and good attendance is required - Provide support to the owners. - Other duties as...

  • Front Desk Staff

    2 weeks ago

    Dartmouth, Canada Cole Harbour Place Full time

    Front Desk StaffCole Harbour Place is a 200,000 square foot sport and recreation facility located in Cole Harbour, Nova Scotia. We are here to serve and accommodate members of our local and surrounding communities to achieve their personal health and wellness goals. The facility includes pools, rinks, weight room and training centre, dance and fitness...

  • Front Desk Agent

    3 weeks ago

    Dartmouth, Canada New Castle Hotels Full time

    **Front Desk Agent** How can there be a better job than helping an excited family start their vacation or a road weary traveler rest by checking them into a fresh, clean room? As a Front Desk Agent you are often the first person - and last person - a guest speaks to so your genuine welcome and appreciation of the guest will set the tone for the stay. You...

  • Front Desk Staff

    1 week ago

    Dartmouth, Canada Halifax Regional Municipality Full time

    **Job Posting** **Are you passionate about providing exceptional customer service? Are you interested in gaining public service experience within the local community?** - Front Desk staff provide frontline customer service support to both staff and the public in Community Recreation facilities, provide accurate and timely information about services provided...

  • Front Desk Agent

    5 days ago

    Dartmouth, Canada New Castle Hotels & Resorts Full time

    Front Desk AgentHow can there be a better job than helping an excited family start their vacation or a road weary traveler rest by checking them into a fresh, clean room? As a Front Desk Agent you are often the first person -- and last person -- a guest speaks to so your genuine welcome and appreciation of the guest will set the tone for the stay. You have...

  • Front Desk Agent

    7 days ago

    Dartmouth, Canada New Castle Hotels & Resorts Full time

    Front Desk AgentHow can there be a better job than helping an excited family start their vacation or a road weary traveler rest by checking them into a fresh, clean room? As a Front Desk Agent you are often the first person -- and last person -- a guest speaks to so your genuine welcome and appreciation of the guest will set the tone for the stay. You have...

  • Front Desk Agent

    4 weeks ago

    Dartmouth, Canada Best Western Plus Dartmouth Full time

    We are looking for a Hotel Front Desk Agent to serve as our guests’ first point of contact and manage all aspects of their accommodation. Hotel Front Desk Agent responsibilities include registering guests, managing reservations and providing information about rooms, rates and amenities. If you have a knack for customer service and work experience in the...

  • Front Desk Agent

    4 weeks ago

    Dartmouth, Canada New Castle Hotels & Resorts Full time

    Job Description Front Desk AgentHow can there be a better job than helping an excited family start their vacation or a road weary traveler rest by checking them into a fresh, clean room? As a Front Desk Agent you are often the first person -- and last person -- a guest speaks to so your genuine welcome and appreciation of the guest will set the tone for the...

  • Front Desk Agent

    2 weeks ago

    Dartmouth, Canada Best Western Plus Dartmouth Full time

    We are looking for a Hotel Front Desk Agent to serve as our guests’ first point of contact and manage all aspects of their accommodation. Hotel Front Desk Agent responsibilities include registering guests, managing reservations and providing information about rooms, rates and amenities. If you have a knack for customer service and work experience in the...