Summer Intern, Financial Shared Services

3 weeks ago

Markham, Canada BGIS Full time

**WHO WE ARE**

**SUMMARY**

The Financial Shared Representative is responsible for accurate and timely processing of accounts payable payments according to established internal procedures

Contract dates: Summer 2024

Work arrangement: hybrid, at the Markham office

**KEY DUTIES & RESPONSIBILITIES**

Accounts Payable Processing
- Processes accounts payable payments in accordance to established processes
- Communicates with stakeholders such as suppliers to follow up, clarify information or resolve disputes (i.e. payment not made on time). Escalates to management, where required
- Liaises with business unit leaders to obtain approval for payments
- Handles scanned documentations with low data recognition and data enters missing data
- Reviews documents for compliance and completeness against established requirements. Identifies non-compliant items and missing information and obtains information to ensure compliance to established procedures and requirements
- Determines appropriate accounting codes to the documents according to business unit and expense/cost element type
- Performs mathematical calculations - additions, subtractions, multiplication and divisions - to verify for mathematical accuracy. Identifies errors and liaises with appropriate stakeholder for resolution. Escalates where required
- Validates accounts payable documentations against supporting documentations to ensure accuracy and completeness. Identifies and resolves issues and discrepancies in transactional accounting. Liaises with stakeholders and management for resolution
- Handles validation, matching, coding and approval exceptions. Liaises with business unit leaders to obtain approval exceptions
- Prepares electronic fund transfers and cheques for payments
- Enters accounts payable transactions into accounting systems

Vendor Set Up Process
- Completes vendor set up requisitions and works with Supply Chain Administration to complete vendor set up

Audit Support
- Files, maintains and retrieves documentations for audit support Other duties as assigned

**EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS**

Knowledge & Skills
- Community college diploma preferably in accounting
- Understanding of sales tax rules
- Ability to execute work according to established procedures
- Ability to identify and resolve accounts payable issues and discrepancies
- Ability to perform basic mathematical calculations - addition, subtraction, multiplication and division, along with ability to identify inaccuracies in data
- Ability to process a high volume of data requiring strong attention to detail and accuracy
- Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute resolution
- Ability to exercise judgment

Licenses and/or Professional Accreditation

Demonstrates an interest in attaining one or more of:

- Certified Accounts Payable Professional designation from Certified Accounts Payable Association (CAPA)
- Certified General Accounting

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