Financial Shared Services Representative
4 weeks ago
**Who We Are**
BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.
Why Choose BGIS?
Whether you’re a seasoned professional or a recent graduate, we hire the best and brightest to inspire change for a sustainable future and drive innovation through best practices and technology within our communities and the real estate management services industry.
At BGIS, you will be part of a diverse, team-oriented workplace, with opportunities to drive your career development forward. Our goal is to ensure that our workforce is a reflection of the diversity that exists within the community in which we operate and serve. We offer a competitive and value-driven compensation and benefits package, great employee programs, a healthy work life balance, and more. Join our team and become part of a leading global corporate real estate company today
**SUMMARY**
The **Financial Shared Services Representative **is responsible for accurate and timely processing of accounts payable payments according to established internal policies, process, and work instructions.
**KEY DUTIES & RESPONSIBILITIES**
**Accounts Payable Processing**
- Processes accounts payable payments in accordance to established processes
- Communicates with stakeholders such as business, sourcing, and suppliers to follow up, clarify information or resolve disputes (i.e. payment not made on time). Escalates to management, where required
- Liaises with business unit leaders to obtain approval for invoices and payments
- Handles scanned documentations and captures missing invoice data
- Reviews documents for compliance and completeness against established requirements. Identifies non-compliant items and missing information and obtains information to ensure compliance to established procedures and requirements. Cancel and reject invoices to the supplier for invoices that do not meet requirements.
- Ensures appropriate accounting codes to the documents according to business unit and expense/cost element type
- Ensures correct mathematical calculations - additions, subtractions, multiplication and divisions - to verify for mathematical accuracy. Identifies errors and liaises with appropriate stakeholder for resolution. Escalates where required
- Validates accounts payable documentations against supporting documentations to ensure accuracy and completeness. Identifies and resolves issues and discrepancies in transactional accounting. Liaises with stakeholders and management for resolution
- Handles validation, matching, coding and approval exceptions. Liaises with business unit leaders to obtain approval exceptions
- Enters accounts payable transactions into accounting systems
**Payment Process**
- Processes payments on a timely basis and in accordance to policy, process, and work instructions.
- Ensures proper payment authorization
- Safeguard payment documents
**Vendor Set up Process**
- Processes vendor set up requisitions and ensures proper approval and set up.
**Audit Support**
- Files, maintains and retrieves documentations for audit support
**KNOWLEDGE AND SKILLS**
- Community college diploma preferably in accounting
- 1 to 3 years of clerical accounting/accounts payable work experience
- Understanding of sales tax rules
- Ability to execute work according to established procedures
- Ability to identify and resolve accounts payable issues and discrepancies
- Ability to perform basic mathematical calculations - addition, subtraction, multiplication and division, along with ability to identify inaccuracies in data
- Ability to process a high volume of data requiring strong attention to detail and accuracy
- Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute resolution
- Ability to exercise judgment
**Licenses and/or Professional Accreditation**
**Demonstrates an interest in attaining one or more of**:
- Community college diploma preferably in accounting with up to three years of related experience
- Clerical accounting/accounts payable work experience
- Understanding of sales tax rules
- Ability to execute work according to established procedures
- Ability to identify and resolve accounts payable issues and discrepancies
- Ability to perform basic mathematical calculations - addition, subtraction, multiplication and division, along with ability to identify inaccuracies in data
- Ability to process a high volume of data keying requiring strong attention to detail and accuracy
- Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute r
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