Administrative Assistant

3 weeks ago

Halifax, Canada Province of Nova Scotia Full time

We are looking for an Administrative Assistant who will report to the Chief Clerk of the Board. This position provides administrative support services with the ability to act on behalf of the Clerk when the Clerk is not available.

This may be the right opportunity for you if you have the following skills and experience

**About You**:
**You are**:

- Detail-oriented and enjoy working in a professional team environment.
- An organized self-starter with the ability to work independently.
- Able to prioritize tasks and work within tight deadlines.

**Responsibilities include, but are not limited to, the following**:

- Prepares, reviews and edits routine Orders, Hearing Notices, correspondence and other types of documents.
- Opens and manages files.
- Enters data into case management, document management and confidential repository systems.
- Answers telephone and/or personal enquiries from the general public and parties to public hearings.
- Prepares documentation for hearings.
- Provides support to public hearings, including set-up and operation of the recording and audiovisual systems, configuring the hearing venue, electronic document display, and assisting the participants.
- Arranges hearing times, locations and other logistics.
- Makes travel arrangements and coordinates itineraries.
- Working conditions may include irregular hours therefore the ability to be flexible and adapt to change is required.
- May occasionally require travel.
- Provides reception relief.
- May perform other related duties as assigned.

**Qualifications Required**:
**Academic and Technical**:
- Minimum 5 years work experience in an office environment - preferably in a professional legal environment.
- Post-secondary diploma or certificate in Business Administration or Paralegal Services or equivalent.
- High level word processing skills, including proficiency in MS Office Suite (Word, Excel, Outlook) and Adobe.
- Strong grammar skills with emphasis on proofreading and editing abilities.

**Personal**:

- Strong verbal and written communication skills are essential, as are strong interpersonal skills, in effectively interacting with the public, Board Members, staff, and stakeholders.
- Excellent attention to detail.
- Able to appropriately identify and deal with confidential and sensitive information.
- Possess a “can do” results focussed attitude and be a proactive problem-solver.
- Able to exercise tact, discretion and sound judgment.
- A commitment to safeguarding confidential information.
- Able and willing to learn and maintain proficiency with various equipment and software.
- Be flexible and able to adapt to changing work requirements as working conditions may include irregular hours (e.g., when supporting Board hearings).
- Fluency in written and oral French would be an asset.

**Equivalency**:
An acceptable combination of education and experience may be considered. Please clearly indicate in your resume or covering letter how you meet the qualifications and requirements for this position.

**Salary Information**:
Salary Range: $2,010.61 to $2,284.79 bi-weekly (depending on qualifications and experience). In addition, the NSUARB offers a comprehensive benefits package.

**Additional Information**:
An offer of employment is conditional upon the satisfactory results of: reference checks, criminal background checks, and verification of your credentials.

Applications received after the closing date will not be considered. Information about the Nova Scotia Utility and Review Board can be found by visiting our website at: nsuarb.novascotia.ca

Darlene Durant, Human Resources Officer
Nova Scotia Utility and Review Board
1601 Lower Water Street
P.O. Box 1692, Unit “M”
Halifax, NS B3J 3S3

**We thank all applicants for their interest however, only those selected for an interview will be contacted.

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