Purchase Order Administrator

6 months ago


Edmonton, Canada Scandinavian Building Services Full time

Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add a **Purchase Order Administrator** to the Scandi Family

**What's in it for you**:

- **Awarded one of Canada's Best Managed Companies**:We're committed to a high level standard of excellence for both clients and our Scandi Family.
- **Growth Opportunities**: A place to hang your hat. We want our employees to grow with us long term.
- **Stability and Job Security**: Even through tough economic times we've continued to steadily grow, and we aren't slowing down any time soon. With a strong national presence across Canada
- **Family First Culture**: We are and have always been a family owned and operated business. We have family friendly events year-round and affectionately call our team members the Scandi Family.
- **Benefits**: We offer a comprehensive medical and dental plan as well as personal days off.

**What your day to day will look like**:
In this permanently hybrid role you will be working 3 days a week in office and 2 days remote Monday to Friday 8am - 4:30pm. Reporting into the Financial Controller and responsible for PO Administration and Accounting Kissflow Support.

**Purchase Order Administration**:

- Communicate with Account Managers and Regional Directors on Owner Operator changes for monthly recurring sites and follow up with them on any change notifications.
- Liaise with Account Managers to correct any discrepancies.
- Follow up with Owner Operators for any invoices not received and WCB compliance.

**Accounting/ Kissflow**:

- Make changes to Kissflow for changes discovered after initial upload of monthly recurring sites ensuring accuracy of all work order data.
- Create, administer and keep up to date all user accounts in Sage and Kissflow.
- Investigate and coordinate with Accounts Payable department to correct any discrepancies in Kissflow.

**Support**:

- Owner Operator and Account Manager ad hoc training on Kissflow.
- Prepare and update content to knowledge base on Kissflow as required.
- Troubleshoot integration failures.

**What you'll need to succeed**:

- Minimum 3 years AP and general accounting experience
- Proficient in Sage 300 and Excel. Familiarity with Kissflow an asset.
- Tech savvy with strong attention to detail and ability to self management with strong time management skills.
- Excellent problem solver taking initiative - if you don't have the info you need you'll find it.

**What you can expect for our interview process**:

- 20 minute preliminary phone interview with our Recruiter
- 20-40 minute assessment (depending on optional practice questions or breaks)
- 30 minute MS Teams video interview with the Hiring Manager and direct Supervisor for the role



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