Administrative Coordinator, Business Support

2 months ago

Burnaby, Canada HUB International Full time

**Who We Are**

We are **BC’s largest Insurance Broker **and looking for individuals to grow with us A career at HUB means your career opportunities are endless. From auto, personal or commercial lines, claims, employee benefits, administration, to becoming a full-time producer or account manager, we have a role for you. Our culture is renowned within the industry, and we value our people. Helping our clients protect what matters most is crucial to who we are, and we are on the lookout for those who share the same passion.

**What We’re Looking For**

Reporting to the Senior Manager, the **Administrative Coordinator, Business Support Services** provides top tier administrative support and works together with a team of Administrators that support the business through Office Management, General administration, Management Support, Facilities, Mailroom and Reception.

As an Administrative Coordinator, you will ensure all support activities are carried out efficiently and effectively to ensure our clients’ needs can be met. You are an outstanding communicator both orally and in writing, detail oriented and are committed to maintaining confidentiality and professionalism.

This will be a **full-time 1-year contract** opportunity with the potential of full-time permanent employment concluding it's duration.

**Requirements**:
You have a natural affinity towards keeping both others and yourself organized. You understand how to coordinate a variety of team tasks. You embrace a workplace culture that values entrepreneurship, integrity and hard work.
- 3+ years of experience in a senior administrative position
- A team player with leadership skills
- Ability to exercise good judgment, show initiative and be proactive
- Valid Driver’s License and access to personal vehicle
- Physical requirements - lift heavy articles above head while shelving, up to 40 lbs. - Push mail cart, file boxes

**A Day in the Life**
- **Office Management**
To ensure efficient operations of the office and administrative processes, your duties will include:

- Coordinate service and support of Business Machines (printers, copiers, mail machines)
- Maintaining file storage and archiving routines according to retention guidelines
- Administration and understanding of access control systems, both at Still Creek and at the branches
- Requesting and Deactivating portal logins for all employees
- Coordinate Catering for onsite meetings (incl. payment, set up and supply ordering)
- Business card approval and payment processing
- Membership in Joint Health and Safety committee
- ** Business Support Team Coordinator**
Working closely with the Manager, you will act as a leader on the Business Support Services Team, to:

- Become capable in all BSS team tasks and support your team-mates; act as a back-up for other BSS roles for vacation relief
- Provide guidance to support engagement and a cohesive team
- Advise and implement ways to gain efficiencies and streamline processes
- Assist with special projects as needed
- ** Administration**
- Inputting and auditing transactions into client database accurately as part of an invoicing process.
- Creating daily cheque requests to ICBC
- Submit Invoices to Accounting for Payment
- Finance and Accounting Support
- Coordinate the Insurance Licensing Process for all Licensees

**Where This Can Take You**

We invest in our employees We offer hands-on coaching and mentorship, alongside extensive sales training to ensure you succeed, today and tomorrow. Your journey with HUB can open doors to a diverse, rewarding career within the insurance industry and beyond

**What We Offer**
- Competitive compensation
- Company matching RRSP contributions
- Tuition financing and career-related training and development
- Customizable flexible benefits options for you and your family
- Mental and physical wellness initiatives
- A positive, collaborative and team-oriented environment
- Ongoing personal and career development

**Our Culture Starts with You**
- We are looking for **SELF-STARTERS** with an **ENTREPRENEURIAL** mindset who will take **OWNERSHIP** of their business
- We want you to be** INNOVATIVE **and open to sharing your ideas
- You work with **URGENCY** while providing a high level of **PROFESSIONAL SERVICE** towards our customers, communities, & colleagues.
- You are a **TEAM PLAYER** who positively impact those around them; We **MOTIVATE **each other to **GROW TOGETHER**:

- You work with a high degree of **INTEGRITY **and **ACCOUNTABILITY**

Department Office Administration & Clerical

Required Experience: 1-2 years of relevant experience

Required Travel: Up to 25%

Required Education: High school or equivalent

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