Administrative Coordinator, Business Support

1 month ago

Burnaby, Canada HUB International Full time

**Who We Are**

We are **BC’s largest Insurance Broker **and looking for individuals to grow with us A career at HUB means your career opportunities are endless. From auto, personal or commercial lines, claims, employee benefits, administration, to becoming a full-time producer or account manager, we have a role for you. Our culture is renowned within the industry, and we value our people. Helping our clients protect what matters most is crucial to who we are, and we are on the lookout for those who share the same passion.

**What We’re Looking For**

Reporting to the Senior Manager, the **Administrative Coordinator, Business Support Services** provides top tier administrative support and works together with a team of Administrators that support the business through Office Management, General administration, Management Support, Facilities, Mailroom and Reception.

As an Administrative Coordinator, you will ensure all support activities are carried out efficiently and effectively to ensure our clients’ needs can be met. You are an outstanding communicator both orally and in writing, detail oriented and are committed to maintaining confidentiality and professionalism.

This will be a **full-time 1-year contract** opportunity with the potential of full-time permanent employment concluding it's duration.

**Requirements**:
You have a natural affinity towards keeping both others and yourself organized. You understand how to coordinate a variety of team tasks. You embrace a workplace culture that values entrepreneurship, integrity and hard work.
- 3+ years of experience in a senior administrative position
- A team player with leadership skills
- Ability to exercise good judgment, show initiative and be proactive
- Valid Driver’s License and access to personal vehicle
- Physical requirements - lift heavy articles above head while shelving, up to 40 lbs. - Push mail cart, file boxes

**A Day in the Life**
- **Office Management**
To ensure efficient operations of the office and administrative processes, your duties will include:

- Coordinate service and support of Business Machines (printers, copiers, mail machines)
- Maintaining file storage and archiving routines according to retention guidelines
- Administration and understanding of access control systems, both at Still Creek and at the branches
- Requesting and Deactivating portal logins for all employees
- Coordinate Catering for onsite meetings (incl. payment, set up and supply ordering)
- Business card approval and payment processing
- Membership in Joint Health and Safety committee
- ** Business Support Team Coordinator**
Working closely with the Manager, you will act as a leader on the Business Support Services Team, to:

- Become capable in all BSS team tasks and support your team-mates; act as a back-up for other BSS roles for vacation relief
- Provide guidance to support engagement and a cohesive team
- Advise and implement ways to gain efficiencies and streamline processes
- Assist with special projects as needed
- ** Administration**
- Inputting and auditing transactions into client database accurately as part of an invoicing process.
- Creating daily cheque requests to ICBC
- Submit Invoices to Accounting for Payment
- Finance and Accounting Support
- Coordinate the Insurance Licensing Process for all Licensees

**Where This Can Take You**

We invest in our employees We offer hands-on coaching and mentorship, alongside extensive sales training to ensure you succeed, today and tomorrow. Your journey with HUB can open doors to a diverse, rewarding career within the insurance industry and beyond

**What We Offer**
- Competitive compensation
- Company matching RRSP contributions
- Tuition financing and career-related training and development
- Customizable flexible benefits options for you and your family
- Mental and physical wellness initiatives
- A positive, collaborative and team-oriented environment
- Ongoing personal and career development

**Our Culture Starts with You**
- We are looking for **SELF-STARTERS** with an **ENTREPRENEURIAL** mindset who will take **OWNERSHIP** of their business
- We want you to be** INNOVATIVE **and open to sharing your ideas
- You work with **URGENCY** while providing a high level of **PROFESSIONAL SERVICE** towards our customers, communities, & colleagues.
- You are a **TEAM PLAYER** who positively impact those around them; We **MOTIVATE **each other to **GROW TOGETHER**:

- You work with a high degree of **INTEGRITY **and **ACCOUNTABILITY**

Department Office Administration & Clerical

Required Experience: 1-2 years of relevant experience

Required Travel: Up to 25%

Required Education: High school or equivalent

  • Business Administration Coordinator

    6 months ago

    Burnaby, Canada BC Housing Full time

    **Position Summary**: **BUSINESS ADMINISTRATION COORDINATOR** **Job ID: 4487** **REGULAR/FULL-TIME** **Location: BURNABY, BC** - ** Join one of BC’s Top Employers!**: - ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!** **BC Housing thanks all applicants for their interest; only those selected...

  • Administrative Support Coordinator

    2 weeks ago

    Burnaby, British Columbia, Canada BC Comfort Air Conditioning Ltd Full time

    We are seeking an Administrative Support Coordinator at BC Comfort Air Conditioning Ltd. to support our team with administrative tasks and provide exceptional support to our customers.About the RoleThe Administrative Support Coordinator will be responsible for providing administrative support to our management team, coordinating events, managing digital...

  • Business Support Coordinator

    2 weeks ago

    Burnaby, Canada BC Housing Full time

    **Position Summary**: **BUSINESS SUPPORT COORDINATOR** **Job ID: 5963** **REGULAR/FULL-TIME** **Location: BURNABY, BC** - ** Join one of BC’s Top Employers!**: - ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!** **BC Housing thanks all applicants for their interest; only those selected for an...

  • Business Support Coordinator

    6 months ago

    Burnaby, Canada BC Housing Full time

    **Position Summary**: **BUSINESS SUPPORT COORDINATOR** **Job ID: 5386** **REGULAR/FULL-TIME** **Location: BURNABY, BC** - ** Join one of BC’s Top Employers!**: - ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!** **BC Housing thanks all applicants for their interest; only those selected for an...

  • Business Support Coordinator

    6 months ago

    Burnaby, Canada BC Housing Full time

    **Position Summary**: **BUSINESS SUPPORT COORDINATOR** **Job ID: 5199** **FULL-TIME** **Location: Burnaby, BC** - ** Join one of BC’s Top Employers!**: - ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!** **BC Housing thanks all applicants for their interest; only those selected for an...

  • Business Support Coordinator

    6 months ago

    Burnaby, Canada BC Housing Full time

    **Position Summary**: **BUSINESS SUPPORT COORDINATOR** **JOB ID: 5620** **FULL-TIME** **LOCATION: BURNABY, BC** - ** Join one of BC’s Top Employers!**: - ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!** **BC Housing thanks all applicants for their interest; only those selected for an...

  • Business Support Coordinator

    6 months ago

    Burnaby, Canada BC Housing Full time

    **Position Summary**: **BUSINESS SUPPORT COORDINATOR** **Job ID: 4934** **REGULAR/FULL-TIME** **Location: BURNABY, BC** - ** Join one of BC’s Top Employers!**: - ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!** **BC Housing thanks all applicants for their interest; only those selected for an...

  • Business Development Administrative Coordinator

    2 weeks ago

    Burnaby, British Columbia, Canada HE GLOBAL IMMIGRATION CONSULTANCY LTD. Full time

    Job DescriptionWe are seeking an experienced Business Development Administrative Coordinator to join our team at HE Global Immigration Consultancy Ltd. This is a permanent role with a salary range of £35,000 to £45,000 per annum.Key Responsibilities:Coordinate administrative tasks related to business development initiatives;Schedule and confirm...

  • Business Administration Coordinator

    2 weeks ago

    Burnaby, British Columbia, Canada Doormate Services Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Business Administration Coordinator to join our team at Doormate Services Inc. As an integral part of our operations, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and ensuring that all tasks are completed efficiently.About the...

  • Administrative Support Coordinator

    1 week ago

    Burnaby, British Columbia, Canada Total Site Services Ltd. Full time

    Job Title:Administrative Support CoordinatorAbout Us:Total Site Services Ltd. is a leading provider of exceptional services, and we are seeking an experienced Administrative Support Coordinator to join our team.Job Description:We are looking for a highly organized and detail-oriented individual to provide administrative support to our team. As an...

  • Administrative Coordinator for IT Support

    4 weeks ago

    Burnaby, British Columbia, Canada Randstad Canada Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Coordinator to join our team at Randstad Canada. The successful candidate will provide administrative support to our IT department, ensuring the smooth operation of our IT systems and infrastructure.Duties and Responsibilities• Assist with the coordination of IT projects and...

  • Administrative Support Coordinator

    2 weeks ago

    Burnaby, British Columbia, Canada Ricky's Cafe Full time

    About the RoleWe are seeking an experienced Administrative Support Coordinator to join our team at Ricky's Cafe. As an essential member of our operations team, you will be responsible for providing administrative support to ensure the smooth day-to-day operation of our business.Key ResponsibilitiesDetermine and establish office procedures and routines to...

  • Business Operations Coordinator

    3 weeks ago

    Burnaby, British Columbia, Canada Memorable Maids Ltd. Full time

    Job TitleBusiness Operations CoordinatorOverviewWe are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at Memorable Maids Ltd. This is a key role that will support the daily operations of our office, ensuring that all administrative tasks are completed efficiently and effectively.Key...

  • Business Operations Coordinator

    1 week ago

    Burnaby, British Columbia, Canada BC Comfort Air Conditioning Ltd] Full time

    Job SummaryWe are seeking a skilled Business Operations Coordinator to join our team at BC Comfort Air Conditioning Ltd. The successful candidate will be responsible for providing administrative support, ensuring the smooth operation of our business.Key ResponsibilitiesAdministrative tasks including data entry, filing, and record-keepingCoordinating travel...

  • Administrative Support Coordinator

    2 weeks ago

    Burnaby, British Columbia, Canada Cinnamon Jang Willoughby Full time

    Cinnamon Jang Willoughby seeks an Administrative Support Coordinator to join our team. This is a permanent position offering a competitive salary of $45,000 per year.The successful candidate will have 1-2 years of experience in administrative support roles and possess excellent communication and organizational skills. The role involves coordinating seminars,...

  • Business Coordinator, Payroll

    3 months ago

    Burnaby, Canada PHSA Full time

    **Business Coordinator, Payroll** Payroll Burnaby, BC In accordance with the Purpose, Vision, Values and Coast Salish Teachings, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent...

  • Business Operations Coordinator

    2 weeks ago

    Burnaby, British Columbia, Canada NEW DIRECTION CONSULTING CANADA LTD.] Full time

    {"Overview of the Role This position is available for individuals who possess strong organizational skills and are able to work independently. The ideal candidate will have a solid understanding of business operations and be able to provide administrative support to our team. Key Responsibilities Provide day-to-day administrative support to the team Assist...

  • Business Operations Coordinator

    2 weeks ago

    Burnaby, British Columbia, Canada GVC GLOBAL VISA SERVICES INC. Full time

    We are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at GVC GLOBAL VISA SERVICES INC.About the RoleAs a Business Operations Coordinator, you will be responsible for ensuring the smooth day-to-day operations of our office. This includes establishing work priorities, delegating tasks to office support staff,...

  • Administrative Support Coordinator

    2 weeks ago

    Burnaby, British Columbia, Canada Westwood Landscapes Inc Full time

    Job DescriptionWe are seeking an Administrative Support Coordinator to join our team at Westwood Landscapes Inc. As a key member of our staff, you will provide administrative support to ensure the smooth operation of our office.ResponsibilitiesAnswering telephone calls and relaying messages in a professional mannerGreeting clients and visitors, and directing...

  • Business Support Specialist

    3 weeks ago

    Burnaby, British Columbia, Canada XPERT ACCOUNTING LTD Full time

    Job SummaryAs a key member of our team at GRATITUDE IMMIGRATION SERVICES LTD, the Business Support Specialist will provide administrative support to ensure the smooth operation of our office. This role involves a variety of tasks, including scheduling appointments, maintaining records, and providing exceptional customer service.Key ResponsibilitiesScheduling...