Executive Assistant to President

3 weeks ago

Ancaster, Canada 360 Energy Inc. Full time

EXECUTIVE ASSISTANT TO THE PRESIDENT & CEO

Are you a dynamic, dependable, detailed, and organized individual with a passion for providing unparalleled support at the highest levels of leadership? We are seeking an exceptional Executive Assistant to join our team and collaborate closely with our CEO and President to drive excellence and success.

**Company Overview**:
360 Energy, a leading energy and carbon management consulting firm with clients across North America since 1995, is seeking an energetic, trustworthy, and reliable Executive Assistant to join our growing organization. In this role, you will provide a significant level of administrative support to the President & CEO of the company. You will be working and reporting to the President and CEO, who was recognized in 2021 as being in the Top 100 Energy and Environmental Industry Leaders throughout North America.

**Position Overview**:
As the Executive Assistant to the CEO and President, you will play a pivotal role in ensuring the smooth and efficient functioning of the executive office. You will serve as a trusted partner, providing strategic support, managing administrative tasks, and maintaining a high level of professionalism and discretion.

You will have the ability to use both your administrative skills and office management skills to help advance the company. This is an excellent opportunity to join a client-focused, fast-paced organization that is growing because of the environmental demands and needs by society and our client base.

**Key Responsibilities**:
As the Executive Assistant, your responsibilities may include but not limited to the following:

- Proactively manage and coordinate the CEO and President's complex schedules, including meetings, appointments, and travel arrangements.
- Act as a gatekeeper, screening and prioritizing communications and requests, and handling them with the utmost confidentiality.
- Prepare and edit correspondence, reports, presentations, promotional materials, and other documents as required.
- Taking notes during the meetings that the President & CEO attends and making sure that the action items from the meeting are executed, following up with employees.
- Overseeing information management - files, documents, reporting for all functions.
- Following up with clients and staff members as requested by President & CEO, or updates/issues with clients that the President & CEO needs to be informed.
- Conduct research and provide insights to support decision-making and enhance executive effectiveness.
- Assist in reviewing invoices prior to approval for billing.
- Assist in onboarding new employees.
- Anticipate needs and proactively identify opportunities to enhance efficiency and productivity.
- Provide support on proposal’s editing, design, and finalization process.
- Handle matters proactively and follows-through on projects to successful completion, often on tight deadlines.
- Acting as the President & CEO’s designee to hear and possibly resolve concerns where possible or referring accordingly for action.
- Implementing procedures and processes as it applies to your position and as requested for other roles within the organization.
- Managing the administrative components relating to special events, or activities of the department.
- Multi-tasking like a pro - you like wearing different hats on several projects/clients simultaneously.
- Performing other related duties/activities as required.

**Qualifications**
- Minimum 5 years of experience in an EA position supporting a senior executive.
- Strong interpersonal and communication skills to work and communicate with large client base, or potential clients, on behalf of President & CEO when required.
- Exceptional organizational and time management skills, with the ability to juggle multiple tasks and priorities, in addition to strong attention to detail.
- You will be one of the biggest direct supports for the President & CEO so trust, integrity, professionalism and reliability is of the utmost importance. Must exercise good judgment and confidentiality.
- Impeccable written and verbal communication skills.
- Passionate about their role and the mission of the organization, willing and interested to continue to learn and to advance the company and your position.
- Ability to work in a high-pressure, fast-paced environment, and embrace change.
- Proactive. Brings new and creative ideas to the company.
- Strong work and business ethic. Possesses a strong willingness to work hard to get the job done setting an example for the team.
- The ability to think ahead and catch problems before they arise. Troubleshoot and handle the daily needs of the company.

**What’s in it for you?**
- Competitive benefits package
- Work in a collaborative and progressive team
- Ability to make a difference and lasting impact to society, clients, and staff
- Opportunities for development and growth
- This will be the best work experience in your lifetime

To apply, please

  • Associate Vice-president, Human Resources

    2 weeks ago

    Ancaster, Ontario, Canada Redeemer University College Full time

    _ASSOCIATE VICE-PRESIDENT, HUMAN RESOURCES_- staff Full-time - Open until Mar 3, Starts: ASAPThe Position:Reporting to the Vice-President, Administration & Finance, the Associate Vice-President, Human Resources ("AVP, HR") is a member of Redeemer's President's Council and leads the HR function, helping to shape the institution by developing HR strategies and...

  • Academic Administrative Assistant

    1 week ago

    Ancaster, Canada Redeemer University Full time

    For 40 years, Redeemer University has stood out across Canada for its commitment to a Christian undergraduate liberal arts and sciences education that develops the whole person. Rooted in a Reformed Biblical worldview, and including a diverse community representing over 50 Christian denominations, Redeemer seeks to answer the fundamental questions about...

  • Academic Administrative Assistant

    4 weeks ago

    Ancaster, Canada Redeemer University Full time

    **Please read the Job Description carefully.** For 40 years, Redeemer University has stood out across Canada for its commitment to a Christian undergraduate liberal arts and sciences education that develops the whole person. Rooted in a Reformed Biblical worldview, and including a diverse community representing over 50 Christian denominations, Redeemer...

  • Academic Administrative Assistant

    2 weeks ago

    Ancaster, Ontario, Canada Redeemer University Full time

    For 40 years, Redeemer University has stood out across Canada for its commitment to a Christian undergraduate liberal arts and sciences education that develops the whole person. Rooted in a Reformed Biblical worldview, and including a diverse community representing over 50 Christian denominations, Redeemer seeks to answer the fundamental questions about...

  • Legal Counsel

    4 weeks ago

    Ancaster, Canada Redeemer University College Full time

    LEGAL COUNSEL & VP, STRATEGIC INITIATIVES- staff Full-time - Open until filled - Starts: ASAP**The Position**: **Responsibilities**: **A. Legal Counsel**: - Responsible for providing legal and strategic advice and guidance on a broad range of complex legal and risk issues to many diverse stakeholders, including Student Life, External Relations, Public...

  • Customer Service Coordinator

    4 weeks ago

    Ancaster, Canada Guest Plumbing and HVAC Full time

    **Job Title: GUEST CUSTOMER SERVICE COORDINATOR** Guest is an innovative, efficient, and knowledgeable business that is seeking a Customer Service Coordinator to join the team. Our company is highly distinguishable in Hamilton, Burlington, Oakville and surrounding areas. We are continuously contributing to our construction industry through our business...

  • Administrative Assistant

    1 month ago

    Ancaster, Canada Guest Plumbing and HVAC Full time

    Guest is an innovative, efficient, and knowledgeable business that is seeking an Administrative Assistant to join the team. Our company is highly distinguishable in Hamilton, Burlington, Oakville and surrounding areas. We are continuously contributing to our construction industry through our business execution, enhancing the customer experience of home...

  • Administrative Assistant

    4 weeks ago

    Ancaster, Canada Guest Plumbing and HVAC Full time

    Guest is an innovative, efficient, and knowledgeable business that is seeking an Administrative Assistant to join the team. Our company is highly distinguishable in Hamilton, Burlington, Oakville and surrounding areas. We are continuously contributing to our construction industry through our business execution, enhancing the customer experience of home...

  • Customer Service Coordinator

    2 weeks ago

    Ancaster, Ontario, Canada Guest Plumbing and HVAC Full time

    Job Title: GUEST CUSTOMER SERVICE COORDINATORGuest is an innovative, efficient, and knowledgeable business that is seeking a Customer Service Coordinator to join the team. Our company is highly distinguishable in Hamilton, Burlington, Oakville and surrounding areas. We are continuously contributing to our construction industry through our business execution,...

  • Assistant Project Manager

    4 weeks ago

    Ancaster, Canada BECC Construction Inc. Full time

    **Assistant Project Manager** **Location**: BECC Modular 1295 Cormorant Rd, Ancaster, ON L9G 4V5 **Reports to**:SeniorProject Manager **About BECC Modular** BECC Modular is a rapidly growing volumetric modular design build company, focused on building various modular buildings, from small scale shelters and institutional buildings to large scale...

  • Real Estate Administrative Assistant

    3 weeks ago

    Ancaster, Canada Royal LePage Full time

    **About us** We are professional and work with integrity always Our team's main objective is to offer our past/present/future clients an unmatched level of service, value, knowledge and experience. Our work environment includes: - Modern office setting **What You'll Create and Do**: At the Assistant level, you'll be responsible for helping to solve...

  • Real Estate Administrative Assistant

    3 weeks ago

    Ancaster, Canada Royal LePage Full time

    **About us** We are professional and work with integrity always Our team's main objective is to offer our past/present/future clients an unmatched level of service, value, knowledge and experience. Our work environment includes: - Modern office setting **What You'll Create and Do**: At the Assistant level, you'll be responsible for helping to solve...

  • Assistant Manager

    2 weeks ago

    Ancaster, Ontario, Canada Scotiabank Full time

    Requisition ID: 180455Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.About the role:As the Assistant Manager, you will lead and oversee the overall success of the Retail Sales and Customer Service teams in a Canadian Bank branch. You will work to ensure business strategies, initiatives and specific...

  • Assistant Manager

    4 weeks ago

    Ancaster, Canada Scotiabank Full time

    Requisition ID: 180455 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. **About the role**: As the Assistant Manager, you will lead and oversee the overall success of the Retail Sales and Customer Service teams in a Canadian Bank branch. You will work to ensure business strategies, initiatives and...

  • Overnight Assistant Manager

    2 weeks ago

    Ancaster, Canada Walmart Canada Full time

    **Position Summary... **:To support the Store Manager and manage store operations according to Company guidelines and lead Associates to ensure friendly, helpful service and drive profitable store sales. **What you'll do...**: 1. As a member of the Store Management Team drives profitable sales through achievement of sales and profit goals, budget management...

  • Overnight Assistant Manager

    1 month ago

    Ancaster, Ontario, Canada Walmart Canada Full time

    Position Summary...To support the Store Manager and manage store operations according to Company guidelines and lead Associates to ensure friendly, helpful service and drive profitable store sales.What you'll do...1.As a member of the Store Management Team drives profitable sales through achievement of sales and profit goals, budget management and sales...

  • Assistant Front Store Manager Lg Frmt

    4 weeks ago

    Ancaster, Canada Shoppers Drug Mart Pharmaprix Full time

    **Location**: 47 Wilson St W, Ancaster, Ontario, L9G 1N1 Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do. **Why this role is important?** **SUMMARY**: To assist the Front Store Manager (FSM) in managing the human, physical and...

  • Seasonal Sales Associate

    4 weeks ago

    Ancaster, Canada Moores Full time

    **Job Description**: Job Overview: The Consultant is responsible for all aspects of the customer experience within multiple-businesses (retail, rental, custom, and Omni-channel) within a store location. To be successful in this role the Consultant needs to support and positively impact a culture of customer-obsession, by being customer-ready and delivering a...

  • Sample Preparation Technician

    4 weeks ago

    Ancaster, Canada Actlabs Full time

    **Hours**: Full time **Education Required**:High School **Responsibilities**: - Comply with ALL safety procedures - Sort samples - Use of Support/LIMS to creates sample list and labels - Load samples in drying rooms and keep the logs up to date - Sieve samples - Ensure all finished samples are stored in order in boxes - Complete individual production logs...

  • Overnight Assistant Manager

    1 month ago

    Ancaster, Canada Walmart Canada Full time

    Position Summary...To support the Store Manager and manage store operations according to Company guidelines and lead Associates to ensure friendly, helpful service and drive profitable store sales.What you'll do...1.As a member of the Store Management Team drives profitable sales through achievement of sales and profit goals, budget management and sales...