(Full-time Temporary)

1 month ago


Whitby, Canada Ontario Shores Centre for MHS Full time

**JOB DESCRIPTION**

Ontario Shores requires an experienced Administrative Assistant to support the Human Resources Management team. Using superior administrative, communication and organizational skills, and reporting to the Manager and Director, of Human Resources, the Administrative Assistant will coordinate the daily administrative details of the Directors and Managers while also supporting the Human Resources Team as required.

**Key Duties and Responsibilities**:

- Minute taking
- Correspondence such as letters, memoranda, charts, educational material and handouts
- Assist with development, coordination, organization, communication and promotion of special events.
- Preparing Power Point presentations
- Developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats
- Maintaining timecards for approval
- Maintaining appointment calendars, coordinating appointment schedules; organizing or planning meetings.
- Ensuring efficient operation of the office; responding to routine inquiries
- Maintenance of signing authority, assisting in routine processes, delivery of reports and others as assigned
- Performing clerical support functions; performing cross-functional responsibilities, as required.

**Qualifications**:

- Secretary Administration Diploma
- Exceptional customer service skills
- Demonstrated excellent organizational, time management, prioritization, problem-solving, and conflict resolution skills
- Proven excellent interpersonal skills and effective oral/written communication skills (including tact and courtesy)
- 3 years secretarial experience in a professional environment
- Knowledge of office procedures and guidelines
- Intermediate to Advanced Microsoft Office Suite computer skills and internet/intranet knowledge
- Typing speed 60 w.p.m.
- Proven ability to work effectively & efficiently as part of a multidisciplinary team
- Proven ability to work under pressure and use good judgment
- Demonstrated creativity, flexibility and enthusiasm
- Must have excellent grammar, punctuation, spelling and proofreading skills
- Demonstrated planning and coordinating abilities
- Demonstrated ability to work with mínimal supervision
- Ability to perform the physical demands of the position
- Proven good attendance record with the capability of maintaining this same standard.
- Must be able to work flexible hours occasionally as department needs dictate
- Experience in a mental health or hospital environment preferred

**SKILLS**
- Superior organizational and planning skills
- Event planning
- Technical skills (Microsoft Office products, Meditech, EMS, CRM)
- Excellent verbal and written communications skills
- Strong interpersonal skills with the ability to establish solid working relationships with key external and internal stakeholders and colleagues
- Ability to work well in a fast-paced team environment and remain calm
- Self-motivated and success-driven
- Positive ambassador of Ontario Shores

**ACCOUNTABILITY**
- Maintains compliance with Freedom of Information and Protection of Privacy Act, the Occupational Health and Safety Act.
- Accountable for understanding the Confidentiality and Privacy can Code of Conduct for Ontario Shores.
- Accountable to maintain attendance to satisfactorily perform the job.
- Ability to work independently with mínimal direction.
- Job requires determining what information is confidential and whether or not is should be divulges when responding to inquiries.
- Follows procedures and guidelines for Ontario Shores

**WORKING ENVIRONMENT**
- Office Environment
- Requires intense concentration.
- Long periods of sitting
- May require heavy lifting for event set up

**6 Month Contract.


  • Recreation Team Member

    6 months ago


    Whitby, Canada Schlegel Villages Full time

    **Our Village of Taunton Mills, located in Whitby, Ontario has an exciting opportunity for a Temporary Full Time RECREATION TEAM MEMEBER to join their Dunlop team working 75 hours bi-weekly.** **Shift Details: (09:00 -17:00), Once a week on Mondays 12:00 - 20:00, working every other weekend.** **At Schlegel Villages you can me YOU while being part of OUR...


  • Whitby, Canada Kal Tire Full time

    Are you on the lookout for a company that appreciates your hands-on skills and offers you paid training & flexible hours? Look no further. At Kal Tire, we are excited to welcome Temporary Automotive Tire Technicians to join our team at our** **1290 HOPKINS ST** **WHITBY** **ON** **L1N 6A9**.** In this role, you will perform tire removal, installation, and...

  • Delivery Driver

    1 month ago


    Whitby, Canada Groupe Touchette Inc. Full time

    **Salary: 19,68$/h** **Temporary contract** The Driver/ Delivery person is responsible for loading and unloading the delivery vehicle and delivering tires (light vehicle) directly to customers within the prescribed timeframe. **Responsibilities**: - Load and unload delivery trucks; - Drive 16-foot pickup truck safely; - Complete shipping...


  • Whitby, Canada Kal Tire Full time

    **Temporary Tire Technician - Whitby, ON** Are you on the lookout for a company that appreciates your hands-on skills and offers you paid training & flexible hours? Look no further! At Kal Tire, we are excited to welcome Temporary Automotive **Tire Technicians** to join our team at our **1290 Hopkins St, Whitby, ON** l**ocation. In this role you will...


  • Whitby, Canada Kal Tire Full time

    Description Are you on the lookout for a company that appreciates your hands-on skills and offers you paid training & flexible hours? Look no further. At Kal Tire, we are excited to welcome Temporary Automotive Tire Technicians to join our team at our 1290 HOPKINS STWHITBYONL1N 6A9. In this role, you will perform tire removal, installation, and...

  • Temporary Labourer

    3 months ago


    Whitby, Canada The Town of Whitby Full time

    **Open Date** - Aug 26 2024 - 01:28:00 PM**Close Date** - Sep 05 2024 - 11:59:00 PM**Position Title** - Temporary Labourer - Marina**Posting Type** - Full-time**Posting Status** - Active**Position Length** - Temporary**Department Group** - Marina Division**Hours per Week** - 40**Department** - Community Services**Openings** - 2**Education** - High School...

  • Temporary Help

    1 month ago


    Whitby, Canada The Town of Whitby Full time

    **Open Date** - Oct 09 2024 - 02:01:00 PM**Close Date** - Oct 10 2024 - 11:59:00 PM**Position Title** - Temporary Help - Parks**Posting Type** - Full-time**Posting Status** - Active**Position Length** - Temporary**Department Group** - Operational Services**Hours per Week** - 40**Department** - Public Works**Openings** - 17**Education** - High School...


  • Whitby, Canada iFLY Canada Full time

    iFLY is looking for Flight Instructors to join our team! Flight instructors are the heartbeat of our tunnels. We are looking for passionate and enthusiastic individuals who will promote the sport of body flight through careful instruction to ensure each customer receives a safe and enjoyable iFLY experience. If you crave a career with an inclusive business...


  • Whitby, Canada The Town of Whitby Full time

    **Open Date** - Oct 03 2024 - 10:37:00 AM**Close Date** - Oct 15 2024 - 11:59:00 PM**Position Title** - Temporary Sustainability Planner**Posting Type** - Full-time**Posting Status** - Active**Position Length** - Temporary**Department Group** - Community Advancement**Hours per Week** - 35**Department** - Office of the Chief Administrative...

  • Full Time Temporary

    3 months ago


    Whitby, Canada Ontario Shores Centre for MHS Full time

    **JOB DESCRIPTION** The Ontario Shores Centre for Mental Health Sciences is seeking a Psychologist to provide education, program development, assessment and treatment services in the Outpatient Services. You will work to provide education and training to support interprofessional teams providing evidence-based clinical assessment and treatment (individual...


  • Whitby, Canada The Town of Whitby Full time

    **Open Date** - Oct 10 2024 - 02:03:00 PM**Close Date** - Oct 22 2024 - 11:59:00 PM**Position Title** - Temporary Capital Fund Analyst**Posting Type** - Full-time**Posting Status** - Active**Position Length** - Temporary**Department Group** **Hours per Week** - 35**Department** - Financial Services**Openings** - 1**Education** - College...


  • Whitby, Canada iFLY Canada Full time

    iFLY is looking for Flight Instructors to join our team! Flight instructors are the heartbeat of our tunnels. We are looking for passionate and enthusiastic individuals who will promote the sport of body flight through careful instruction to ensure each customer receives a safe and enjoyable iFLY experience. If you crave a career with an inclusive business...


  • Whitby, Canada The Town of Whitby Full time

    **Open Date** - Oct 04 2024 - 02:34:00 PM**Close Date** - Oct 16 2024 - 11:59:00 PM**Position Title** - Temporary Parking Services Clerk**Posting Type** - Full-time**Posting Status** - Active**Position Length** - Temporary**Department Group** - Parking Services**Hours per Week** - 35**Department** - Legal & Enforcement Services**Openings** - 1**Education** -...


  • Whitby, Canada The Town of Whitby Full time

    **Open Date** - Oct 04 2024 - 03:24:00 PM**Close Date** - Oct 16 2024 - 11:59:00 PM**Position Title** - Temporary Parking Enforcement Officer**Posting Type** - Full-time**Posting Status** - Active**Position Length** - Temporary**Department Group** - Parking Services**Hours per Week** - 40**Department** - Legal & Enforcement Services**Openings** -...


  • Whitby, Canada The Town of Whitby Full time

    **Open Date** - Nov 22 2024 - 12:51:00 PM**Close Date** - Dec 03 2024 - 11:59:00 PM**Position Title** - Temporary Economic Development Coordinator**Posting Type** - Full-time**Posting Status** - Active**Position Length** - Temporary**Department Group** - Economic Development**Hours per Week** - 35**Department** - Office of the Chief Administrative...


  • Whitby, Canada The Town of Whitby Full time

    **Open Date** - Sep 20 2024 - 12:05:00 PM**Close Date** - Sep 29 2024 - 11:59:00 PM**Position Title** - Temporary Permit Coordinator, Building**Posting Type** - Full-time**Posting Status** - Active**Position Length** - Temporary**Department Group** - Planning & Development**Hours per Week** - 35**Department** - Planning & Development**Openings** -...


  • Whitby, Canada The Town of Whitby Full time

    **Open Date** - Aug 26 2024 - 04:06:00 PM**Close Date** - Sep 05 2024 - 11:59:00 PM**Position Title** - Temporary Building Inspector I**Posting Type** - Full-time**Posting Status** - Active**Position Length** - Temporary**Department Group** - Building Services**Hours per Week** - 35**Department** - Planning & Development**Openings** - 1**Education** -...


  • Whitby, Canada The Town of Whitby Full time

    **Open Date** - Aug 21 2024 - 03:26:00 PM**Close Date** - Sep 16 2024 - 11:59:00 PM**Position Title** - Temporary Special Events Coordinator I**Posting Type** - Full-time**Posting Status** - Active**Position Length** - Temporary**Department Group** - Strategic Initiatives**Hours per Week** - 35**Department** - Office of the Chief Administrative...


  • Whitby, Canada The Town of Whitby Full time

    **Open Date** - Oct 09 2024 - 01:02:00 PM**Close Date** - Oct 21 2024 - 11:59:00 PM**Position Title** - Temporary Accounts Payable Clerk**Posting Type** - Full-time**Posting Status** - Active**Position Length** - Permanent**Department Group** - Treasury**Hours per Week** - 35**Department** - Corporate Services**Openings** - 1**Education** - College...

  • Temporary Part-time

    3 months ago


    Whitby, Canada Ontario Shores Centre for MHS Full time

    Ontario Shores Centre for Mental Health Sciences is searching for an individual with excellent communication and problem solving skills to assume the XX Clerk 2 (Staffing Clerk) positions in our Centralized Scheduling (CSSO) Office. Reporting to the Manager, CSSO, the Staffing Clerk will be responsible for updating and maintaining staffing...