Operations and Reception Administrator

4 weeks ago

Vaughan, Canada PACE Savings and Credit Union Full time

**Job Function**:
The Operations and Reception Administrator assists the Operations Manager in the performance of duties related to operations and data administration, and supports with facilities or investment services as directed by the Operations Manager. This position also covers front desk reception responsibilities.

**Key Responsibilities**

Operations and Data Administration:

- As requested by the Operations Manager, assist in the processing of operational transactions, preparation of documents, keying of transactions, monitoring and/or reconciliation of reports
- As requested by the Operations Manager, assist in data related entries, preparation of documents, keying transactions, monitoring and/or reconciliation of reports
- Assist in the maintenance of company files, electronic and hard copy, including archiving and pulling of historical statements and transactions

Reception:

- Inbound calls to head office
- Catering, set-up and breakdown for meetings, as required
- ATM cards and resetting of ATM pins
- Inter-branch mail
- Mail and courier, incoming and outgoing
- Stationery, supplies, toner, PPE supplies

Other:

- As directed by Manager, Operations, assist the Manager of Property and Premises, in property management and oversight, decommission or renovation project management, equipment management and oversight
- Facility support at head office
- As directed by the Manager, Operations, assist in the processing of investment related transactions, preparation of documents, keying of transactions, monitoring and/or reconciliation of reports
- As directed by the Manager, Operations, assist in contract management and vendor management for all areas of the company
- Adhere to security procedures as they pertain to the position
- Actively participate in credit union meetings
- Actively participate in monthly Health & Safety meetings, including compiling of reports and minutes
- Participate in community activities that enhance the credit unions image
- Back-up support for all areas

Other _duties as assigned_

**Education and Experience**
- Post-secondary education in business administration and 1 year experience in a financial institution, or an equivalent combination of education and experience.
- A commitment to learning and development is required.

**Functional Competencies and Technical Abilities**
- Solid understanding of financial institutions and industry standards
- Basic understanding of applicable privacy legislation
- Basic understanding of financial transaction and anti-money laundering regulations
- Solid computer and research skills
- Solid verbal and written communication skills
- Advanced attention to detail and analytical skills

PACE Credit Union will provide accommodations for persons with disabilities, where needed, to support their participation in our recruitment process. Please contact Human Resources.

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Vision care

Schedule:

- Monday to Friday

  • Reception/administrative Assistant

    7 days ago

    Vaughan, Canada White Ash Group Full time

    **Location**: Vaughan, ON **Work Type**: Full Time - On-Site **Compensation**: Salary White Ash Group is currently recruiting an Administrative Assistant with experience in bookkeeping, to work directly with the CFO of a dynamic, cannabis marketing and wholesale company. **About**: Reporting directly to the CFO, this person will be responsible for all...

  • Receptionist/administrative Assistant

    4 weeks ago

    Vaughan, Canada RDA Full time

    _**Are you a recent College or University Grad?**_ - **Are you looking for an entry level position with growth?**_ - **Are you a polished individual looking to work in a corporate environment?**_ - **Do you have excellent telephone and customer service skills?**_ We may have the right opportunity for you: In this capacity you will be the first impression...

  • Administrative Assistant

    7 days ago

    Vaughan, Canada Reena Full time

    **DESCRIPTION** **Job Summary**: The **Administrative Assistant & Receptionist **is responsible to provide ongoing receptionist and administrative support to Reena at an assigned work location and provide back up support where required. Duties will include, but not limited to serving all visitors, residents and staff in a welcoming manner and directing them...

  • Administrative Assistant

    1 day ago

    Vaughan, Canada EightSix Network Inc Full time

    Our client specializes in streamlining IT and HR processes, resulting in simplified and standardized practices that significantly enhance service efficiency.Your new roleThe Administrative Assistant plays a pivotal role in providing comprehensive administrative and office support to both the department as a whole and specifically to Chief Officers.Key...

  • Sales and Leasing Administrator

    4 weeks ago

    Vaughan, Canada SmartCentres IP Inc. Full time

    Job Title: Sales and Leasing AdministratorReports To: Executive Vice President, DevelopmentDepartment: ResidentialPosition SummaryThe Sales and Leasing Administrator will be a key member of the Residential team at SmartCentres REIT and will be responsible for the organization and coordination of sales and leasing administration and procedures. Reporting...

  • Sales and Leasing Administrator

    3 weeks ago

    Vaughan, Canada SmartCentres IP Inc. Full time

    Job Title: Sales and Leasing AdministratorReports To: Executive Vice President, DevelopmentDepartment: ResidentialPosition SummaryThe Sales and Leasing Administrator will be a key member of the Residential team at SmartCentres REIT and will be responsible for the organization and coordination of sales and leasing administration and procedures. Reporting...

  • Sales and Leasing Administrator

    3 weeks ago

    Vaughan, Canada SmartCentres IP Inc. Full time

    Job Title: Sales and Leasing AdministratorReports To: Executive Vice President, DevelopmentDepartment: ResidentialPosition SummaryThe Sales and Leasing Administrator will be a key member of the Residential team at SmartCentres REIT and will be responsible for the organization and coordination of sales and leasing administration and procedures. Reporting...

  • Administrative Assistant/receptionist

    4 weeks ago

    Vaughan, Canada Reena Full time

    **Description**: **Job Summary**: The **Administrative Assistant & Receptionist **is responsible to provide ongoing receptionist and administrative support to Reena at an assigned work location and provide back up support where required. Duties will include, but not limited to serving all visitors, residents and staff in a welcoming manner and directing...

  • Receptionist/administrative Assistant

    4 weeks ago

    Vaughan, Canada ONYXA CANADA INC. Full time

    **Job Posting: Receptionist/Administrative Assistant - Onyxa Canada Inc.** **Location**: Concord, ON, Canada **Company**: Onyxa Canada Inc. **Position**: Full-Time **About Onyxa Canada Inc.**: Onyxa Canada Inc. is a leading distributor of Porcelain and Quartz slabs and Glass panels, deeply entrenched in the design and architectural industry. We pride...

  • Administrative Assistant/ Interior Design

    4 days ago

    Vaughan, Canada Flora Di Menna Designs Inc. Full time

    Reception of guests to the office and handling of all incoming telephone calls and correspondence - Supporting the President and design team with communications, presentations, and proposals - Performing tasks as necessary to ensure that all office-related requirements are met - Assisting with special projects as they arise **Qualifications** - Proficient...

  • Executive Assistant/office Manager

    3 days ago

    Vaughan, Canada DM Lyons Consulting Full time

    Our client in Vaughan is looking for a full-time, organized, and self-motivated individual to provide support to the President & CEO, as well as manage the day-to-day operations of the head office along with administrative supervision and support for the reception desk. This position will include a wide variety of duties with a high level of...

  • Administrative Assistant/ Interior Design

    3 weeks ago

    Vaughan, Canada Flora Di Menna Designs Inc. Full time

    Being the point of contact for general and project communications with owner - Planning and Scheduling Meetings with Microsoft Outlook and Zoom. - Assemble colour finish selections and complete written finishes specification packages - Handling documents, specifications such as finishes, plumbing, appliance specifications in accordance to the project,...

  • Human Resources Administrator

    7 days ago

    Vaughan, Canada Civica Infrastructure Inc Full time

    Civica Infrastructure Inc. is a water resources engineering consulting company located in Vaughan, Ontario. Our expertise spans across sanitary and storm sewer systems as well as natural watershed asset planning and asset management. Our passion is to grow communities. We achieve this by working with municipalities, land developers, conservation authorities,...

  • Multi Employer Benefit Administration

    2 weeks ago

    Vaughan, Canada Ellement Consulting Full time

    Multi Employer Benefit AdministrationABOUT ELLEMENTEllement Consulting Group Limited Partnership (Ellement) is a privately-owned actuarial consulting firm that has been providing actuarial, administration, software programming, and consulting solutions for pension, benefits, and investment programs for individuals, corporations, unions, associations, and...

  • Multi Employer Benefit Administration

    2 weeks ago

    Vaughan, Canada Ellement Consulting Full time

    Multi Employer Benefit AdministrationABOUT ELLEMENTEllement Consulting Group Limited Partnership (Ellement) is a privately-owned actuarial consulting firm that has been providing actuarial, administration, software programming, and consulting solutions for pension, benefits, and investment programs for individuals, corporations, unions, associations, and...

  • Multi Employer Benefit Administration

    3 weeks ago

    Vaughan, Canada Ellement Consulting Full time

    Multi Employer Benefit AdministrationABOUT ELLEMENTEllement Consulting Group Limited Partnership (Ellement) is a privately-owned actuarial consulting firm that has been providing actuarial, administration, software programming, and consulting solutions for pension, benefits, and investment programs for individuals, corporations, unions, associations, and...

  • Multi Employer Benefit Administration

    2 weeks ago

    Vaughan, Canada Ellement Consulting Group Full time

    Multi Employer Benefit AdministrationABOUT ELLEMENTEllement Consulting Group Limited Partnership (Ellement) is a privately-owned actuarial consulting firm that has been providing actuarial, administration, software programming, and consulting solutions for pension, benefits, and investment programs for individuals, corporations, unions, associations, and...

  • Multi Employer Benefit Administration

    2 weeks ago

    Vaughan, Canada Ellement Consulting Group Full time

    Multi Employer Benefit AdministrationABOUT ELLEMENTEllement Consulting Group Limited Partnership (Ellement) is a privately-owned actuarial consulting firm that has been providing actuarial, administration, software programming, and consulting solutions for pension, benefits, and investment programs for individuals, corporations, unions, associations, and...

  • Multi Employer Benefit Administration

    2 weeks ago

    Vaughan, Canada Ellement Consulting Group Full time

    Multi Employer Benefit AdministrationABOUT ELLEMENTEllement Consulting Group Limited Partnership (Ellement) is a privately-owned actuarial consulting firm that has been providing actuarial, administration, software programming, and consulting solutions for pension, benefits, and investment programs for individuals, corporations, unions, associations, and...

  • Front Desk Receptionist

    4 days ago

    Vaughan, Canada Retail and Beverage Agency Full time

    Our growing company is looking for a Full-time outgoing, proactive individual to manage the reception desk at our wine agency Experience is an asset, but not required as training will be provided. We are looking for someone who will be a great first impression to our office and a great team player. **Duties**: - Answer, filter and forward phone calls ( in...