Human Resources Administrator

3 weeks ago

Vaughan, Canada Civica Infrastructure Inc Full time

Civica Infrastructure Inc. is a water resources engineering consulting company located in Vaughan, Ontario. Our expertise spans across sanitary and storm sewer systems as well as natural watershed asset planning and asset management. Our passion is to grow communities. We achieve this by working with municipalities, land developers, conservation authorities, government agencies and other consulting firms. We are undeterred to advance our clients’ mission by networking, combining efforts and developing tools.

We are currently looking for a Human Resources Administrator (HR Admin) to join the Corporate Operations team

At Civica, we are a team of high-performance individuals. Above all, we seek to grow with like-minded people who will be a great fit. Join us if you share our core values:

- Clients: Our client’s success is our success
- People: Treating others with dignity and honor is how we value people
- Dependability: We own our impact and have each other’s back
- Solutions: Converting issues, obstacles and complaints into solutions is what we do.
- Innovation: We work smart and continually improve who we are and how we work.

**Position Summary**:
The HR Admin is responsible for supporting the Corporate team with HR and administrative related tasks. This position is required to perform duties for Civica Infrastructure Inc. and its sister company, Smart City Water Inc.

**Responsibilities**:
1. Human Resources
- Support human resources department by screening, testing, and interviewing applicants.
- Provide orientation for new employees by providing information packets, reviewing company policies, gathering withholding and other payroll information, explaining benefit programs, and obtaining signatures for documents.
- Maintain human resources records for employees by recording the hiring, transfer, termination, change in job classifications, and merit increase dates.
- Coordinate and track employee mandatory trainings.
- Document and track human resources actions by completing forms, reports, logs, and records.
- Answer employees queries about HR-related issues.
- Participate in HR projects.

2. Office Administration
- Assist in planning and arranging events, including organising catering.
- Manage reception area and look after visitors.
- Answer phone calls and transfers them as necessary.
- Draft, format, and print relevant documents.
- Maintain stock lists and orders office supplies as needed.
- Manage outgoing post and records data on special deliveries.
- Photocopy and file appropriate documents as needed.
- Attend workshops and conferences when requested.

3. Perform other duties as required.

**Working Conditions**: Normal working hours in a fast-paced **hybrid office environment.** Will likely work under tight deadlines. May be required to work overtime to meet deadlines.

**Requirements**:
The HR Admin would normally attain the required knowledge, skills, and abilities through completion of Human Resources Management degree or diploma at post-secondary institution and 1-2 years of administrative support experience. Equivalencies will be considered.
- Familiarity with Employment Standards Act, 2000 (ESA).
- Familiarity with Ontario Health and Safety Act (OHSA).
- Knowledge of employee confidentiality principles and best practices.
- Ability to handle sensitive and confidential information appropriately.
- Excellent computer skills specifically in Microsoft office products and experience working with HRIS.
- CHRP is an asset.

The incumbent must exhibit the following competencies:

- Track Record: Successful career history. Generally earns performance ratings of "excellent".
- Organization & Planning: Plans, organizes, schedules, and budgets in efficient, organized manner. Focuses on key priorities.
- Stress Management: Stable and poised under pressure.
- Decision Making & Judgement: Consistent logic, rationality, and objectivity in decision-making; neither indecisive or hip-shooter.
- Resourcefulness/Initiative: Passionately finds ways over, around, and through barriers to success. Achieves results despite lack of resources. Goes beyond the call of duty. Shows a bias for action. A results-oriented "doer".
- Professional Demeanor: Professional in demeanor. Creates favourable first impression with body language, eye contact, posture, etc.
- Pragmatism: Generates sensible, realistic, practical solutions to problems.
- Tenacity: Consistent reward of passionately striving to achieve results. Conveys strong need to win. Reputation for not giving up.
- Integrity: Does not ethically cut corners. Earns the trust of co-workers. Puts organization above self-interest.
- Adaptability: Not rigid. Copes effectively with complexity and change.

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