12982-adminstrative Project Assistant

3 weeks ago

Vancouver, Canada S.U.C.C.E.S.S. Full time

At S.U.C.C.E.S.S., you will be able to grow and develop alongside a diverse team of professionals and enjoy great benefits and perks. Experience what it is like to join a purpose-driven organization and make meaningful contributions to our community. Explore our amazing new opportunities.

**Department**:Corporate Support

**Program**: Administration

**Employment Type**: Permanent Full-Time (35 hours per week)

**Job Summary**:
The Administrative Project Assistant helps the Chief Executive Officer and Agency Administration with management of projects, events and administration tasks. This incumbent also supports CEO’s attendance to events and external liaison.

**Reports To**:Chief Executive Officer

**Key Duties and Responsibilities**:

- Manages various projects and administrative duties as assigned by the CEO.
- Manages projects including assessment, planning, implementation, and evaluation.
- Provides administrative and clerical support to the CEO and Agency Administration.
- Assists in planning and organizing agency-level activities and events.
- Engages with internal and external stakeholders in planning and organizing events and activities; keeps CEO’s office informed of events.
- Organizes focus groups and necessary presentations.
- Prepares meetings and presentation materials for CEO.
- Provides relief coverage for administration office.
- Performs other related duties as assigned

**Education, Training and Experience**:

- Post-secondary education preferably in business administration or related field
- At least 3 years’ of relevant experience in an Executive Office setting is preferred
- Knowledge of project management and graphic design

**Job Skills and Abilities**:

- Excellent verbal and written communication skills in English; knowledge of other languages an asset
- Excellent interpersonal skills with ability to build and maintain relationships with internal and external stakeholders, including employees and external partners
- Excellent multi-tasking, time management and prioritization skills with ability to handle multiple demands, competing priorities, constant changes and meeting critical deadlines
- Excellent self-managing skills with ability to work effectively, both independently with mínimal direction and collaboratively with a team
- Strong judgement skills and work ethics with ability to act with integrity and discretion while committed to maintaining confidentiality
- Excellent organization skills and attention to detail
- Excellent presentation and public speaking skills
- Proficient in Microsoft Office (Outlook, Word, Excel, Publisher and PowerPoint), and Social Media platforms.

**Additional Information**:

- Flexible to work weekends and evenings as required
- Flexible to travel between offices, work place sites, and networking events
- Clear criminal record check

**About S.U.C.C.E.S.S.**:
S.U.C.C.E.S.S. is a multicultural social services agency and registered charity located on the unceded Coast Salish lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations, S.U.C.C.E.S.S. has been helping Canadians and newcomers to achieve their full potential on their Canadian journey since 1973. We are one of the largest social service agencies in Canada, with offices in BC, Ontario and internationally/abroad. We offer programs and services in the areas of immigration, newcomer settlement, English-language training, employment and entrepreneurship, family, youth and seniors programming, health education, community development, affordable housing and seniors care.

At S.U.C.C.E.S.S., we take care of our people

Our staff is the source of our success and we make it a priority to ensure work-life balance for our staff. We offer a range competitive and comprehensive benefit packages to ensure the well-being our staff. Subject to the type of employment, benefit packages may include:

- paid time off ‘_monthly wellness days_’ (up to 12 days per year)
- additional agency holidays (3 additional statutory holidays)
- 2 weeks annual vacation (starting) and up to 5 weeks (maximum)
- company-funded pension (GRRSP)
- extnded health & dental plan
- employee & family assistance programs
- access to wellness programs (such as subscription to _Headspace_), and more

S.U.C.C.ES.S. is an equal opportunity employer. We are dedicated to building an inclusive environment that embraces diversity of thought, backgrounds and experiences. We are committed to the equitable treatment of all individuals and will continue to embed diversity and inclusion principles within our policies, procedures, services, and activities.

  • Adminstrative Assistant

    2 weeks ago

    Vancouver, Canada Rise Partners Inc. Full time

    Position Job Title : Bilingual Adminstrative Assistant Language Requirements : English (Korean preferred) Job Types : Full-time Vacancy : 2 Salary Range : Negotiable, Based on experience Weekly Hours : 40 hours Location : Downtown Vancouver, BC To qualify for the position, you must have - Legally eligible to work in Canada. - Must be fluent in...

  • Assistant Project Manager

    4 weeks ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Assistant Project Manager

    2 weeks ago

    Vancouver, British Columbia, Canada Colliers Project Leaders Full time

    Overview:We deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of what we can achieve...

  • Assistant Project Manager

    7 days ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: We deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of what we can achieve...

  • Project Manager

    2 weeks ago

    Vancouver, British Columbia, Canada Colliers Project Leaders Full time

    Overview:At Colliers Project Leaders, we provide capital project solutions in the built environment to meet our clients' needs, making a real impact in communities. Our team is driven by a shared passion for the work we do, striving to exceed expectations and explore new possibilities.We have successfully delivered over 17,000 projects, contributing to the...

  • Marketing Assistant

    4 weeks ago

    Vancouver, Canada Executive assistant for Marketing Firm Full time

    A well-established marketing company is looking for a Marketing Assistant that has some experience as a Web Developer/Designer for basic sites such as Wordpress using templates. The role requires up to 20 hours per week. **If you have experience in interior design or the construction industry - this will be seen as an asset.** **Position Summary** I am...

  • Adminstrative Assistant

    4 weeks ago

    Vancouver, Canada BC Centre for Excellence in HIVAIDS Full time

    Administrative Assistant Please note: Only Canadian Citizens, legal residents or residents with a legal work permit will be considered. **STATUS**: This is a regular full-time position **HOURS OF WORK**: 08:30 - 16:30 - Monday to Friday **SALARY**: Commensurate with qualifications and experience **BENEFITS**:Medical, dental, vacation, sick leave, long...

  • Project Manager

    2 weeks ago

    Vancouver, British Columbia, Canada Colliers Project Leaders Full time

    Overview:At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of...

  • Front Desk

    4 weeks ago

    North Vancouver, Canada Western Canadian Properties Group Full time

    **Front Desk / Adminstrative Assistant** **Responsibilities**: a. Maintaining all office operational needs such as evaluating office inventory orders, maintaining property management contracts, acting as liaison with IT and office equipment, and calling for repairs as needed. b. Welcoming guests and customers and answering or directing inquiries. c....

  • Adminstrative Assistant

    2 weeks ago

    Vancouver, Canada BC Centre for Excellence in HIVAIDS Full time

    **Administrative Assistant** **Please note**: Only Canadian Citizens, legal residents or residents with a legal work permit will be considered. **STATUS**: This is a temporary 18 months full-time position (covering a maternity leave) **HOURS OF WORK**:08:30 - 16:30 - Monday to Friday **START DATE**: Immediately **SALARY**:Commensurate with...

  • Adminstrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada BC Centre for Excellence in HIVAIDS Full time

    Administrative AssistantPlease note: Only Canadian Citizens, legal residents or residents with a legal work permit will be considered.STATUS: This is a temporary 18 months full-time position (covering a maternity leave)HOURS OF WORK:08:30 - 16:30 Monday to FridaySTART DATE: ImmediatelySALARY:Commensurate with qualifications and experienceBENEFITS: medical,...

  • Reception/Administrative Assistant

    6 days ago

    Vancouver, Canada Miles Employment Group Full time

    Miles HR has an opportunity for a Receptionist / Administrative Assistant to join a high profile established organization located in downtown Vancouver, BC. You will keep the front desk and reception area running smoothly, greet clients, direct phone calls, and provide additional general administrative support. If you have 6 months of Administration or...

  • Reception/Administrative Assistant

    3 days ago

    Vancouver, Canada Miles Employment Group Full time

    Miles HR has an opportunity for a Receptionist / Administrative Assistant to join a high profile established organization located in downtown Vancouver, BC. You will keep the front desk and reception area running smoothly, greet clients, direct phone calls, and provide additional general administrative support. If you have 6 months of Administration or...

  • Project Manager

    6 days ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Manager

    7 days ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Manager

    2 weeks ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Estimator/project Manager

    4 weeks ago

    Vancouver, Canada Focus Project Management Ltd. Full time

    Overview: This role is responsible for cost estimating and managing the full cycle of construction processes from initial meeting with clients to final occupancy. This includes organization of documents, communication with stakeholders, but not limited to accounting management, coordinating with the team, site meetings. 1. Review and evaluate cost...

  • Estimator/project Manager

    4 weeks ago

    Vancouver, Canada Focus Project Management Ltd. Full time

    Overview: This role is responsible for cost estimating and managing the full cycle of construction processes from initial meeting with clients to final occupancy. This includes organization of documents, communication with stakeholders, but not limited to accounting management, coordinating with the team, site meetings. 1. Review and evaluate cost...

  • Reception & Office Adminstrator

    2 weeks ago

    Vancouver, Canada Group of Publicly Traded Companies Full time

    Job Overview: The Reception & Office Administrator will be responsible for the following tasks: - General reception (answer phone calls, greet clients) - Process incoming and outgoing courier packages and mail - Provide assistance with shipping of marketing materials - Maintain boardroom calendar and manage bookings - Assist with event planning as needed -...

  • Estimator/project Manager

    2 weeks ago

    Vancouver, British Columbia, Canada Focus Project Management Ltd. Full time

    Overview:This role is responsible for cost estimating and managing the full cycle of construction processes from initial meeting with clients to final occupancy. This includes organization of documents, communication with stakeholders, but not limited to accounting management, coordinating with the team, site meetings.Review and evaluate cost...