Administrative Assistant
6 months ago
The **Administrative Assistant **plays an integral role within our client’s company and we are currently seeking to hire for a 12 month term position.
**Roles & Responsibilities**
- Support in the administration of board meetings, including AGM coordination, and minute-taking.
- Record and prepare minutes of meetings for distribution.
- Prepare and distribute confidential documents to board members, employees and key stakeholders.
- Maintain and create profiles and data records using various online databases.
- Maintain online data systems: SmartSuite, Notion, Shared Drive.
- Organize business conferences and meetings.
- Arrange travel bookings for employees and executive team.
- Process customer returns as requested, ensuring all necessary components are captured for Vendor credit.
- Create and manage purchase orders with a high attention to detail, including revisions as communicated by the Vendor.
- Organize Vendor allocation sheets provided and prepare weekly team meeting agenda for product analysis and purchasing.
- Provide assistance, direction and communication to vendors, employees, customers and stakeholders.
- Prepare and export Sales Reports with data analytics for vendors on a regular basis.
- Assist with Member onboarding; preparing membership documents, directing payments and communicating with appropriate Sales Representatives and team members.
**Qualifications**:
- Minimum three years as an administrative or executive assistant.
- Degree or diploma in business administration or related field
- Strong verbal and written communication skills.
- Comfortable with routinely shifting demands.
- Exceptional degree of attention to detail.
- Work with confidential information
**Job Type**: Fixed term contract
Contract length: 12 months
Schedule:
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Administrative: 3 years (preferred)
Work Location: Hybrid remote in Regina, SK S4T 1Z7
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