Bookkeeper/office Manager

3 days ago

Hamilton, Canada Sterling Power Systems Full time

We are a well-established company in the power transmission industry, proudly serving our clients for more than 60 years. We offer an extended health care package and benefits. Our commitment to quality and excellence drives our success, and we’re looking for a dedicated individual to join our team.

**Summary**

The Bookkeeper/Office Administrator reports to the General Manager and is responsible for the company’s accounting practices, conducts bank transactions, maintains fiscal records and prepares financial reports. This position involves general accounting, property accounting, internal auditing and cost accounting.

The Bookkeeper/Office Administrator shall demonstrate behavior consistent with the core values and support our strategic plan. The individual is responsible for planning and overseeing all administrative support and office services for the company. This includes coordinating and communicating office activities, reception duties, supplies and stationary, and general troubleshooting.

**Core Competencies**
- Quality and Accountability: Produces high-quality work and thorough attention to detail.
- Self-Motivated: Takes independent action to get things done.
- Organized: Sets goals, objectives and work plans to get things done.
- Decision Making: Makes concrete, well-informed decisions that support the overall organization.
- Commitment: Shows dedication to the organization, clients and colleagues.
- Resourcefulness: Considers all available options when making decisions.

**Key Responsibilities**
- Maintain books of account (including but not limited to preparing cheques, coding and posting invoices, preparing deposits, journal entries, reconciliations, petty cash).
- Maintain an accurate and complete trail of supporting documentation for all financial and bookkeeping activities.
- Maintain up-to-date, complete and systematic filing system to support book-keeping and financial records.
- Maintain Accounts Receivable including Invoicing, Statements and collections.
- Provide Customers with Proforma Invoices when required.
- Accounts Payable - Posting of Invoices from Inventory Control and other miscellaneous invoices and the issuing of cheques or electronic payments of invoices.
- Order and maintain US$ for payment of US Vendors from Currency Exchange company.
- Maintains Inventory Control by receiving goods received into the system to be pulled to Accounts Payable and doing any necessary Inventory adjustments.
- Liaison with the General Manager regarding Physical Inventory count and Obsolete Inventory Adjustments as well as funds management and cashflow.
- Be familiar with Order Entry to assist when necessary.
- Prepare monthly financial statements for the General Manager
- Complete all payroll functions including cheques/EFT payments, government reporting and remittances
- Preparing quarterly GST/HST returns and remitting amounts due.
- Maintain year-end working papers and spreadsheets, and assist with preparation for any audits or independent reviews with support from the company’s Accounting Firm and General Manager
- Complete monthly reconciliation for all accounts.
- Provide technical support (including software updates, trouble-shooting and back-ups) with the help of outside specialists.
- Responsible for tax planning and compliance with Federal, Provincial and local corporate, payroll, and other applicable taxes with the assistance of an external accounting firm.
- Responsible for WSIB reporting and remittances.
- Furnishes internal reports, revises and updates reports to be more useful and efficient, and furnishes external reports as necessary.
- Administer and manage inbound/outbound mail
- Answer and manage inbound telephone inquiries regarding accounting and administration and maintain HPBX telephone system.
- Ensure adequate supplies of office stationary and general office supplies
- Perform other duties and tasks as may be assigned

**Requirements**:

- Experience in bookkeeping
- Excellent computer skills and working knowledge of MS Word, Excel and Adagio Accounting software would be an asset
- General understanding of computerized accounting systems
- Billing experience is an asset
- Excellent attention to detail
- Strong organizational, time management and prioritizing skills
- Solid communication skills both verbal and written

**Why Join Us**:

- Be part of a respected company with a long-standing history
- Extended health benefits, including vision, dental and prescription drugs
- Company-funded pension plan
- Attractive compensation based on experience and market standards, range of $40,000 to $50,000
- Working in a relaxed family run business environment

If you’re ready to take on a rewarding role in bookkeeping and office administration, we’d love to hear from you

How to Apply:
We look forward to welcoming you to our company

Pay: $40,000.00-$50,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Extended health care
- On-site parking
- Vision

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