Work Space Management Coordinator

6 months ago


Montréal, Canada KPMG Full time

Overview:
At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

The workspace Coordinator plays a crucial role in maintaining and optimizing the workspaces of our organization. You are responsible for ensuring a functional and welcoming environment for all employees within the 9 offices across Quebec, by overseeing the daily and strategic management of the facilities.

What you will do:
**Access system**

Ensure the smooth operation of all critical company systems by establishing strong links with suppliers for the implementation and regular updating of information in the system.

Coordinate tailored training sessions, ensuring that targeted staff are autonomous.

**Daily space management**

Assignment - Office allocation - Space optimization

Manage office changes by:
Analyzing space optimization projects and making recommendations: schedule, plan, and budget.

Coordinating the purchase and disposal of office furniture.

Supervising internal installations and moves.

**Concierge service**

Receive, process, and respond to employee requests in a timely manner.

Communicate effectively with different departments to coordinate responses to requests.

**Space compliance and safety**

Identify needs.

Make service requests requiring a contractor or maintenance once budget approvals are received.

Coordinate with companies for execution.

Ensure rigorous follow-up.

**Acquisition and opening of new offices** (managed by Nancy)

Identify needs.

Plan and supervise the installation of access and security systems.

Plan employee office assignments.

Liaise with movers.

Coordinate the installation of signage.

What you bring to this role:
Proven experience in property management, with a minimum of 3 years in a similar role.

Advanced project management and problem-solving skills.

In-depth knowledge of applicable local safety standards and regulations.

Ability to work under pressure and manage multiple tasks simultaneously.

Excellent interpersonal skills, ability to interact effectively with all levels of the organization.

**Personal qualities**:
Strong sense of organization and meticulous attention to detail.

Strong autonomy and ability to make informed decisions quickly.

**Providing you with the support you need to be at your best**

For more information about KPMG in Canada’s Benefits and well-being, click here.

Our Values, The KPMG Way:
**Integrity**, we do what is right | **Excellence**, we never stop learning and improving | **Courage**, we think and act boldly | **Together**, we respect each other and draw strength from our differences | **For Better**, we do what matters

**Adjustments and accommodations throughout the recruitment process**

For information about accessible employment at KPMG, please visit our accessibility page.



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