Administrative Assistant

6 months ago


Kahnawake, Canada Exchanger Services Full time

Task and Responsibilities include but are not limited to the following.
- Track and manage flow of All Documentation: job progress, quotes, PO, scheduling, shipping, inquiries, etc.
- Enter purchase and work Orders in the system.
- Update and create various Excel worksheets.
- Track project progress (shipping, receiving, customs Forms). Ensure job files are properly maintained and stored.
- Enter Invoice in Accounting System.
- Validate the hours worked by ES employees (Excel).
- Organize Travel bookings for Co-worker (site job).
- Responsible for IS-Networld and Comply Works update (web).
- Assisting the Project Manager and colleagues.

Accounting
- Accounts Receivable; prepare invoices, follow up on receipts.
- Accounts Payable; enter invoices, prepare payments.
- Payroll; validate employee and contractor timesheets, prepare bi-weekly payroll.
- Other; reconcile monthly credit cards, reconcile monthly bank statement, prepare monthly DAS numbers. Ensure accounting files are properly maintained and stored.

Qualifications Required
- 2+ Years of office administration experience.
- Strong verbal and written communication skills.
- Positive and proactive attitude. Motivated and determined.
- Strong computer skills (Microsoft Office Suite).
- Comfortable working on their own and prioritizing workload appropriately, in a small Business Environnement.
- Experience working with Sage Accounting software is an asset.
- Perfectly Bilingual.
- Exchanger Services has a casual dress code and friendly work environment. This position will work from an office located at one of Exchanger Services shop locations, in Kahnawake, QC.
- Training will be provided.
- Post secondary Degree and Administration Experience would be an Asset.
- Salary according to experience.
- Schedule of work: Tuesday to Friday from 8 am to 4pm.

Exchanger Services specializes in the repairs, maintenance and fabrication of heat exchangers.

**Job Types**: Part-time, Permanent

**Salary**: $40,000.00-$60,000.00 per year

Expected hours: 28 - 32 per week

**Benefits**:

- On-site parking

Schedule:

- Day shift
- Monday to Friday

Work Location: In person


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