Administrative Assistant

4 months ago

Ottawa, Canada GLOBE Series, The Delphi Group Full time

**ADMINISTRATIVE ASSISTANT**

**Full Time Contract Position (6 months) - Hybrid, Ottawa or Toronto, reporting to the Administrative Lead.**

***:
Are you a detail-oriented administrative professional with a passion for all things sustainable? If you are, then we would love to hear from you because Profoundry is seeking a new **Administrative Assistant** to join our growing team

**KEY RESPONSIBILITIES**

**General Office**:

- Sending couriers (local, national and international)
- Sorting and preparing both incoming and outgoing mail
- Overall responsibility for front office organization and tidiness including the smooth running of all machines (i.e., full paper trays, toner, supplies, etc.)
- Set-up meeting rooms and order catering, as required
- Organizing internal team social and work activities

**Senior Management Support**:

- Administrative support for Senior Management including checking calendars and scheduling meetings
- Booking/organizing travel, including staff or conference speakers/VIPs as required
- Assisting with the on-going maintenance of contact databases/CRM
- Supporting senior management with client engagement, meeting requests, and overall external contacts
- Technical hosting support for virtual meetings and events on Zoom Meeting and Zoom Webinar

**Project/Proposal Responsibilities**:

- Preparation and quality assurance of proposal and report preparation, formatting, and delivery
- Charts and graphs in Word, Excel and PowerPoint
- Administrative support on projects when required for photocopying, scanning, and printing
- Project admin support related to logistics, meetings, expenses, and other client engagement requirements

**QUALIFICATIONS**
- High school diploma or general education degree (GED) required. University degree or college diploma in Business Administration an asset.
- Past experience in a clerical, secretarial, or office administration role
- Proficient computer skills, including Microsoft Office
- Strong verbal and written communication skills
- Comfortable with routinely shifting demands
- High degree of attention to detail
- Working knowledge of general office equipment
- Data entry experience an asset
- Bilingualism (English and French) an asset

**THE BENEFITS OF WORKING FOR OUR GROUP OF ORGANIZATIONS**

**Work-Life Balance**
- Our passion and philosophy towards sustainability extends to the employee lifecycle, so there is no corporate culture of crunch or burnout here; and
- Ample flexible PTO days and our generous overtime policy allow our team members to make an impact while still having the freedom to focus on what matters most to them.
- **Comprehensive Compensation Package**_
- Competitive salaries; and
- Comprehensive benefits including extended health care, life, vision, and dental.
- **Personalized Career Coaching**_
- Personalized career and training and development plans as well as training and development time, coaching and funding that get you to where you want to be;
- Free access to world-class virtual and in-person sustainability events, hosted by GLOBE Series and Leading Change; and
- **Health & Wellness and Personal Leave Time**_
- Group benefit programs including extended health care, vision care, dental, long-term disability, and employee assistance program;
- Discounted _GoodLife Fitness _Membership;
- Flexible paid time-off policy and volunteer days; and
- Official observation of the National Day of Truth and Reconciliation, for a total of 12 paid statutory holidays annually.
- **Commitment to our Communities and the Environment**_
- Annual Employee Eco-Fund provides grants for investing in personal projects resulting in advanced emissions reductions or a greener economy. Examples of previously funded projects include solar panels, heat pump, zero-emissions vehicles;
- Organizational commitment to donating a minimum of 1% of revenue annually; and
- During our annual Month of Giving, any official donations made by employees will be matched dollar for dollar by the company.
- **Flexible Work Schedules/Locations**_
- Collaborative offices in Vancouver, Calgary, Ottawa, and Toronto, and the ability to work remotely anywhere in Canada; and
- Opportunities to participate in employee-based committees such as our Green Team, Justice Equity Diversity and Inclusion Committee, Health and Safety Committee, Mental Health Committee, and Culture Committee.

We value and are committed to equality, diversity, and inclusion in our workplace and programs. This commitment includes developing and implementing strategies to ensure the inclusion of persons from visible and non-visible minorities and persons with disabilities.

We foster an inclusive workplace culture in which every individual feels welcome, respected, valued, and supported at all stages of the employment life cycle.

**HOW TO APPLY**

Please submit your cover letter and/or resume through Indeed and complete the associated pre-screening assessment. The pre

**Benefits**:

- Dental care
- Employee

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