Legislative Services Coordinator

2 months ago

St Thomas, Canada Central Elgin Full time

***:
The Legislative Services Coordinator will play a key role in supporting the administrative, policy, and procedural functions of the Municipality of Central Elgin. Under the direction of the Deputy Clerk, the role will support the administration of Council and committee meetings, assist in maintaining and enhancing the Municipality’s Records Management system, and lead the administration of Municipal licensing and permitting.

**DUTIES**:

- Attend Council meetings and provide technical support for live streaming.
- Support the Deputy Clerk with completion of statutory requirements for licensing and permitting, including the management of lottery licenses, business licenses, and Alcohol and Gaming Commission of Ontario (AGCO)-related licensing.
- Provide administrative support and act as backup administrative support for Council and committee meetings, including preparation of agendas and minutes and drafting reports to Council.
- Provide administrative support to the Municipal Non-Profit Housing Corporation (NPH) board of directors.
- Assist with the preparation and circulation of Planning notices.
- Support the maintenance of the Municipal Records Management System (TOMRMS) and the development of records management plans and initiatives, including use of the Laserfiche repository.
- Provide support for organizing and executing public relations, special events, and meetings.
- Support the Deputy Clerk with policy research and development as needed.
- Assist the Clerk and Deputy Clerk with the delivery of municipal elections.
- Perform such additional duties as assigned.

**MINIMUM QUALIFICATIONS**:

- Post-secondary education (College Diploma or University Degree) with a major in Business Administration, Political Science, Communications, or related program.
- 2-3 years of related experience in a municipal or public sector setting. A combination of education and experience may be considered.
- Superior verbal and written communication and interpersonal skills. Ability to deal with difficult and emotionally charged situations while maintaining a high degree of customer service at all times.
- Strong analytical and problem-solving skills.
- Demonstrated political acuity, tact and diplomacy skills and the ability to handle confidential matters with discretion.
- Intermediate computer skills in Microsoft Office Suite
- Project management skills, with the ability to meet tight deadlines.

**JOB SPECIFIATIONS**
Location: 450 Sunset Drive, St. Thomas, Ontario, Canada
Job Type Full-time
Rate of Pay: $30.30 - $36.07 (Level 5)
Hours of Work: 35 hours per week consisting of daytime and some evenings

**HOW TO APPLY**

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

**ACCOMMODATIONS**
The Municipality of Central Elgin is an equal opportunity employer. The Municipality of Central Elgin will attempt to provide reasonable accommodation for known disability for an applicant or employee if requested.

**ADDITIONAL INFORMATION**
Personal information is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act and will be used only to evaluate the suitability of applicants for employment. Questions respecting the collection of information should be directed to the CAO/Clerk of The Corporation of the Municipality of Central Elgin.

The Municipality of Central Elgin is an equal opportunity employer. The Municipality of Central Elgin will attempt to provide reasonable accommodation for known disability for an applicant or employee if requested
- Personal information is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act and will be used only to evaluate the suitability of applicants for employment. Questions respecting the collection of information should be directed to the CAO/Clerk of The Corporation of the Municipality of Central Elgin._

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