Accounts Payable Clerk Permanent Position

4 weeks ago

Kingston, Canada Limestone District School Board Full time

THE LIMESTONE DISTRICT SCHOOL BOARD

ACCOUNTS PAYABLE CLERK (PERMANENT FULL-TIME POSITION)

12 MONTHS PER YEAR- 35.00 HOURS/WEEK

**Effective**: Immediately

**CURRENT HOURLY RATE OF PAY**: $26.32 - $28.19

Position Summary

Reporting to the Assistant Manager of Financial Services, the Accounts Payable Clerk supports the financial services area in the processing of invoices; expense claims; vouchers; including : computerized vendor/account maintenance; calculating rebates and credits; reviewing outstanding purchase orders/encumbrances; account reconciliations; reviewing balances and transactions for completeness and accuracy; processing adjustments and entries.

This position prepares and processes account transactions in a manner that respects key department timelines while ensuring that all transactions are accurate and compliant with the Board policies, procedures and internal controls. This position also responds to queries from schools, departments and vendors concerning accounts issues.

Qualifications,

Knowledge and Experience

Three or more years related work experience in a high volume fast paced accounts payable department, preferably with a medium to large public sector organization

Completion of a one-year post-secondary certificate in business or accounting (or equivalent)

Demonstrated understanding of accounting, expense and capital classification, chart of accounts; account coding; accruals and month and year end procedures, within a large and complex chart of accounts, and audit processes. Effective customer service and collaborative skills

Ability to work successfully in a team environment and independently

Strong commitment to ensuring deadlines are maintained and achieved

Demonstrated organizational, mathematical, analytical and problem solving skills

Excellent attention to detail and keyboarding skills for keying large volumes of data

Intermediate level of MS Excel, including but not limited to the use of formulas, sorting, filtering, reordering columns and formatting for report preparation

Excellent written, verbal communication and interpersonal skills

Knowledge of Government legislations, regulations and guidelines concerning, sales tax, expense processing and procurement

Experience in interpreting, implementing administrative procedures and guidelines

Demonstrated ability to maintain confidentiality

Demonstrates experience and commitment to EDI (Equity, Diversity, and Inclusion)

Summary of

**Responsibilities**:
Process a high volume of invoices, credits, cheque requisitions, and employee expense claims in paper-based, electronic formats and electronic summary

Responsible for verifying the accuracy and completeness of invoices, credits, cheque requisitions, and employee reimbursements

Monitor payments for compliance with the Board’s purchasing and expense policies, and vendor selection based on Board approved contracts and rates; report differences to the Assistant Manager of Financial Services

Reconcile complex account transactions to purchase orders and contracts/agreements for established quantity and pricing arrangements

Analyse, edit and format various electronic invoice summaries, using MS Excel, for upload into the financial system

Ensure that all transactions include the proper general ledger account coding

Respond to queries from schools, departments, staff; vendors and outside agencies to facilitate information sharing and problem resolution

Prepare cheques, e-payments and associated reports on a weekly basis for review, approval and release by the Assistant Manager of Financial Services

Responsible for obtaining maximum supplier discounts by ensuring the efficient processing of invoices as applicable

Prepare financial reports in the financial system or MS Excel, that may include large volumes of data, for review and approval by the Assistant Manager of Financial Services, to support the accuracy and completeness of account transactions, reconciliations and adjustments

Prepare and distribute written correspondence, internally and externally, relating to payments and account inquiries

Perform duties as required for the audit process including the preparation of journal entries, reconciliations, accruals, and supporting documentation for month end, interim and year-end processing

Sort, match and distribute purchase requisitions and purchase orders

Process incoming mail by gathering, sorting and distributing for processing

Identify improvements and efficiencies for the accounts payable process

Assist the financial services area in processing payroll, procurement and accounting/deposit transactions, including data input; reconciliations and preparing entries on an as needed basis

Other role-related projects and/or responsibilities, as required

Cover letter (addressed to Erika Reynolds, Human Resources Consultant - Support Staff)

Resume

Internationally trained professionals/applicants with equivalent international experience are encouraged and

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