Administrative Assistant I

2 weeks ago

Oshawa, Canada Lakeridge Health Full time

**Non-Union**

LAKERIDGE HEALTH

Position: Administrative Assistant I

Program: Medical Affairs, Academic Affairs, and LHEARN Program

Department: LHEARN Centre

Status: Regular Full Time

Site: Lakeridge Health Oshawa

**Salary**: $26.542 - $31.317 per hour

UNEX - 2300001955

This position is open to all qualified applicants commencing July 27, 2023 and closing at 11:59pm on August 3, 2023.

Job Summary:
The LHEARN (Lakeridge Health Education and Research Network) Centre is a 25,000 ft2 hub for education, training, and high-fidelity simulation at Lakeridge Health. Under the direction of the Manager, Academic Affairs & LHEARN, the Administrative Assistant will support the daily operations of Academic Affairs and the LHEARN Centre, including liaising with internal and external stakeholders, course and event coordination, communications and marketing support, and financial tracking.

Job Duties:

- Assist with room bookings and related administrative details such as arranging set-up, catering, and referring internal and external stakeholders to other services.
- Organize clinical training for various courses, including liaising with instructors, participants, and the Medical Simulation Specialist.
- Assist with student and staff onboarding, as required.
- Support LHEARN events as needed, including scheduling educational events, liaising with speakers, assisting with course accreditation, overseeing registration, parking, and other amenities.
- Prepare materials for events and courses, such as packaging slides, marketing materials, agendas, and other necessary content.
- Prepare and distribute marketing/communication materials for the LHEARN Centre, such as e-newsletters, website updates, annual post-cards etc.
- Provide excellent customer service to internal and external stakeholders.
- Report to Manager, Academic Affairs & LHEARN on opportunities for improvement and efficiency.
- Other duties as required.

**Requirements**:

- Experience in an administrative or secretarial role, preferably in a health care or educational setting; Office Administration Diploma an asset.
- Experience in event planning is a very strong asset.
- Intermediate level of computer skills, utilizing Microsoft Word, Excel, Outlook, and PowerPoint (tested).
- Intermediate keyboarding skills (50wpm).
- Intermediate level of computer skills, utilizing Microsoft Teams.
- Digital and/or print design ability/skills an asset.
- Demonstrated communication and interpersonal skills, including excellent customer service.
- Proven ability to assess inquiries and problems, and to exercise good judgment in making the appropriate referrals.
- Demonstrated ability to work productively and independently with frequent interruptions.
- Demonstrated success in effectively organizing and prioritizing work assignments.
- Proven ability to manage multiple tasks simultaneously and be a self-starter.
- Proven to be detail
- and results-oriented.
- Demonstrated understanding of, and commitment to, Lakeridge Health's comprehensive safety programs and practices, including staff, patient, and environmental safety.
- Proven good attendance with ability to maintain this same standard.
- Ability to accommodate infrequent evening work as required by events.
- Demonstrated commitment to our core values of Inclusion, Compassion, Innovation, Teamwork and Joy.

**CONDITIONS OF EMPLOYMENT**:
The terms and conditions of employment are in accordance with Lakeridge Health's policies and procedures.

Lakeridge Health thanks all applicants, however, only those selected for an interview will be contacted.

Successful applicants must provide a satisfactory Criminal Investigation Reference for the vulnerable sector, dated within the past six (6) months.

Accommodation will be provided in all parts of the recruitment and assessment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants need to make their needs known in advance.

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