Rentals Coordinator

5 months ago

Richmond, Canada Scene Ideas Inc. Full time

**POSITION**

Scene Ideas Inc. is seeking an experienced Rentals Coordinator for our Richmond office. We are looking for a high energy, practical, positive and enthusiastic individual who can thrive in a fast-paced, live events-based business. The primary focus of this position would be to support the Operations Manager, and proactively oversee and manage the coordination of all projects and rentals. This role is best suited for someone who can prioritize multiple objectives, schedule concurrent projects, and adapt to the many changes inherent to the event industry.

**OBJECTIVE**

To assist in the timely and efficient coordination of scenic projects and staging rentals, including the creation, management and dissemination of related information/details to all relevant parties.

**DUTIES**:

- Support the Operations Manager to proactively oversee and manage the coordination of all scenic builds and staging rentals.
- Prepare rental quotes for staging and scenic rentals and follow through with clients to confirmation of order.
- Manage the workflow related to all projects from confirmed request from our sales team to preparation of order by our warehouse team.
- Manage and disseminate related information / details to all relevant parties including but not limited to crew chiefs, operations, fabrication, warehouse, and suppliers.
- Utilizing Flex Rental Solutions, create and review pull sheets for the warehouse.
- Ensure tool and equipment lists are sent to crew chiefs in advance and that additional requests are added to pull sheets.
- Confirm that crew chiefs have reviewed their pull sheets and if time does not permit them to do so, review on their behalf and identify and resolve any conflicts.
- Develop tool lists and detail out all requirements / needs for rentals and disseminate that information to all relevant parties in a timely manner.
- Follow up with clients and internal staff on all unreturned and damaged rental items and create Loss and Damage invoices as necessary.
- Act as the rental equipment liaison between sales team and fabrication shop, warehouse, crew chiefs, etc. and maintain and manage an open line of communication between these different departments.
- Identify and propose resolutions for any inefficiencies, conflicts or perceived shortages in stock or equipment.
- Estimate and establish deadlines as needed regarding inventory requirements or cross rentals.
- Source and obtain quotes for supplies and cross rentals as needed.
- Identify any issues that need clarification from sales team or clients prior to order being pulled by warehouse.
- Work in conjunction with Operations Coordinator as required to coordinate logistics and trucking.
- Work in conjunction with operations team to develop, improve and implement strategies, policies, and practices for better management, reporting, and information flow of projects.
- Other duties as assigned.

**SKILLS & EXPERIENCE REQUIREMENTS**

Minimum of five (5) years of professional experience in a similar position.
- Working knowledge of event industry or warehouse procedures are assets.
- Strong computer skills on PC and Mac including great working knowledge of Microsoft Office.
- High aptitude for learning new computer programs / software (specifically Flex Rental Solutions).
- Ability to read and understand technical drawings.
- Proficiency in English with excellent verbal and written communication skills.
- Excellent organizational, problem solving, and time management skills.
- Capacity to establish priorities and work under pressure, delegating tasks when needed.
- Flexibility and adaptability to changing workloads and priorities.
- Excellent customer service skills, professional demeanour, and detail-oriented.
- Ability to liaise well with others and work within a team.
- Ability to think critically, work independently, and make sound decisions without constant supervision.
- Willingness to work additional time where necessary to complete tasks and meet deadlines.
- Must possess and maintain a valid driver's license with clean driving record.

**Expectations**:

- To always conduct oneself in a courteous and professional manner.
- To contribute in positive ways that foster a collaborative, team-oriented work environment.
- To always respond to all communications, verbal or written, in a timely manner.
- To approach workflow in a proactive fashion, following up with relevant parties as needed.
- To be forward thinking, always considering the bigger picture and how to best achieve it.
- To make recommendations and suggestions to improve workflow and efficiencies.
- To finish tasks to completion and to ask for help when needed.
- To provide updates and status reports regularly especially when tasks have been completed.
- To clarify any tasks, items or requests that are unclear or require more explanation.
- To express and share goals for professional development.
- To support teammates.
- To understand and adhere to the company’s code of condu

  • Rental Coordinator

    5 months ago

    Richmond, Canada Cooper Equipment Rentals Full time

    **Build your Career at Cooper Equipment Rentals** We are looking for a _**customer-oriented**_, _**motivated**_ individual to join our professional team as a **Equipment** **Rental Coordinator **at our **Richmond, BC **branch. - **Please note, to be considered for this position applicants should currently be residing in Canada and legally entitled to...

  • Assistant Manager, Operations

    6 months ago

    Richmond, Canada School District #38 (Richmond) Full time

    Recognized for its diversity, dedication to inclusion, and strong partnerships with the community, the Richmond School District is among one of the largest districts in British Columbia with some of the highest graduation rates in the province. With a long history of providing high quality experiences for students, the Richmond School District strives to be...

  • Dispatcher

    3 months ago

    Richmond, Canada Reliable Equipment Rentals Ltd Full time

    Reliable Equipment Rentals Ltd. was founded in 1990. We are a privately held, family-owned company with deep roots in the Lower Mainland. As the largest supplier of aerial lift equipment, we take pride in providing excellent rental experience and superior customer service. Reliable has a friendly and respectful work culture where we work as a team and...

  • Heavy-Duty Equipment Service Specialist

    3 days ago

    Richmond, British Columbia, Canada Cooper Equipment Rentals Limited Full time

    Cooper Equipment Rentals Limited is looking for a Heavy-Duty Equipment Service Specialist to join their team. The ideal candidate will have 2 years of experience in heavy-duty equipment maintenance and a Secondary (high) school graduation certificate.Key ResponsibilitiesThe Heavy-Duty Equipment Service Specialist will be responsible for:Troubleshooting and...

  • Customer Service

    5 months ago

    Richmond Hill, Canada Bristol Car and Truck Rentals Full time

    **Are you a Customer Service Professional looking to move your career forward?** Bristol offers a competitive hourly wages, **plus monthly sales commission** and an employee benefits program that includes health, dental, and life insurance coverage. Consider being apart of our team! **Must be available to be scheduled weekdays and weekends.** Bristol...

  • Customer Service Representative

    5 months ago

    Richmond Hill, Canada Bristol Car and Truck Rentals Full time

    **Are you a Customer Service Professional looking to move your career forward?** Bristol offers a competitive hourly wages, **plus monthly sales commission** and an employee benefits program that includes health, dental, and life insurance coverage. Consider being apart of our team! **Must be available to be scheduled weekdays and weekends.** Bristol...

  • Heavy Duty Equipment Maintenance Specialist

    1 day ago

    Richmond, British Columbia, Canada Cooper Equipment Rentals Limited Full time

    Job SummaryWe are seeking a skilled Heavy Duty Equipment Maintenance Specialist to join our team at Cooper Equipment Rentals Limited. In this role, you will be responsible for maintaining and repairing heavy duty equipment to ensure optimal performance and safety.Key ResponsibilitiesTroubleshoot and inspect equipment to detect faults and malfunctionsPerform...

  • Heavy Duty Equipment Technician

    3 weeks ago

    Richmond, British Columbia, Canada Cooper Equipment Rentals Limited Full time

    Job SummaryWe are seeking a skilled Heavy Duty Equipment Technician to join our team at Cooper Equipment Rentals Limited. The successful candidate will be responsible for troubleshooting and inspecting equipment to detect faults and malfunctions, maintaining accurate records, and ensuring that all work meets manufacturers' specifications.Key...

  • Sales Coordinator

    2 weeks ago

    Richmond, British Columbia, Canada Scene Ideas Inc. Full time

    Sales Coordinator Job DescriptionAt Scene Ideas Inc., we are seeking a highly organized and experienced Sales Coordinator to join our sales team. The successful candidate will have a proven track record in sales and be able to work effectively in a fast-paced environment.Key Responsibilities:Respond to sales inquiries in a timely and professional...

  • Logistics Coordinator/receptionist

    5 months ago

    Richmond, Canada Acuren Inspection, Inc. Full time

    Position Summary: Acuren is currently recruiting a Logistics Coordinator/Receptionist to be part of the Richmond Administration team. Located in the Regional Head Office, this cross-functional group supports the region’s needs for various logistics tasks supporting the operations by coordinating travel arrangements, being the first person of contact for...

  • Administrative Coordinator

    3 weeks ago

    Richmond, British Columbia, Canada Baan Lao Holdings Limited Full time

    Baan Lao Holdings Limited is seeking an Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to staff, including answering phones, responding to emails, and preparing...

  • Events & Office Coordinator

    5 months ago

    Richmond, Canada LuLu Island Winery Full time

    LuLu Island Winery brings the warmth of Okanagan Wine Country into the city. As a family-owned winery, our mission lies in sharing our passion for wine and championing unforgettable experiences for all patrons and visitors of the winery. As our Events & Office Coordinator, you will ensure the smooth operations of the administration department, including...

  • High Performance Coordinator

    5 months ago

    Richmond, Canada Richmond Olympic Oval Full time

    **Program **Delivery**: - Responsible for the programming and delivery of assigned Oval High Performance programs including scheduling, hiring and supervising of staff, coordination of contractor and client schedules and all associated customer service and payment processing. Includes ongoing bookings of private lessons, team training and camp programming....

  • Strata Property Coordinator

    2 weeks ago

    Richmond, British Columbia, Canada Riverwest Realty Inc Full time

    Job Summary:Riverwest Realty Inc is seeking an experienced Strata Property Manager to join our team. As a key member of our property management company, you will be responsible for negotiating and approving rental or lease agreements on behalf of property owners, ensuring terms are met, and coordinating repairs and maintenance. If you have a strong...

  • Heritage Site Operations Coordinator

    3 weeks ago

    Richmond, British Columbia, Canada City of Richmond BC Full time

    Job SummaryThe City of Richmond BC is seeking a skilled Heritage Site Operations Coordinator to oversee the day-to-day operations at the City's museums and heritage sites in Steveston. This is a temporary full-time position for 6 months.Key Responsibilities- Supervise and administer the day-to-day operations at the City's museums and heritage sites in...

  • Administrative Coordinator

    4 weeks ago

    Richmond, British Columbia, Canada MindRight Counselling & Consulting Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MindRight Counselling & Consulting Inc. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our team, including scheduling...

  • Administrative Coordinator

    4 weeks ago

    Richmond, British Columbia, Canada MindRight Counselling & Consulting Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MindRight Counselling & Consulting Inc. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our team, including scheduling...

  • Administrative Coordinator

    3 weeks ago

    Richmond, British Columbia, Canada One Classic Auto Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at One Classic Auto. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the team, including answering phones, responding to emails, and maintaining...

  • Administrative Coordinator

    3 weeks ago

    Richmond, British Columbia, Canada MindRight Counselling & Consulting Inc. Full time

    Job SummaryMindRight Counselling & Consulting Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our team, including answering...

  • Health and Safety Manager

    5 months ago

    Richmond, Canada Reliable Equipment Rentals Full time

    Reliable Equipment Rentals is seeking an experienced Health and Safety Manager. We are committed to the well-being of our Employees, Customers, Contractors, Visitors, and all other Stakeholders by maintaining a safe working environment and creating a positive safety culture. This part time position will report to the Operations Manager and will actively...