Transaction Coordinator

6 months ago

Toronto, Canada Cushman & Wakefield Full time

**Job Title**

Transaction Coordinator
**Job Description Summary**

Cushman & Wakefield’s Global Occupier Services (GOS) creates, optimizes and protects value by providing strategic real estate solutions through a single platform. Our multi-disciplined professionals develop unique programs for each client and treat each real estate portfolio holistically, delivering comprehensive strategy-based solutions with best in class practices.

The primary responsibility of this role is to liaise with the Client and C&W internal resources dedicated to the Client to support the Transaction Managers with all aspects of delivering a high level of customer service in supporting ongoing retail and office transactions. The Transaction Coordinator acts as a primary back-up to all activities of the Transaction Managers and as such must possess good technical, organizational and communication skills to add value and implement multiple tasks.

**Major Responsibilities**
- **Account Management **(10%)**
- Using available lease administration, transaction management, or other web-based software and resources, coordinates and implements reporting through standardized reports and templates, under the guidance of the Transaction Managers.
- ** Transaction Management (20%)**
- Drafts and routes client documents, Request for Service Agreements and Broker Engagement Letters;
- Assists with revenue projections & tracking;
- Monitors project timelines and resolves / escalates variances.
- **Client Reporting (30%)**
- Develops and maintains collaborative worksites using proprietary and market standard tools as required;
- Provides support to client, brokers, service partners, and Transaction Managers to maximize the utility of all reporting and web-based management tools;
- Collects and enters transaction and portfolio data ensuring completeness and accuracy;
- Completes transaction closing reports.
- ** Process Documents (40%)**
- Modifies and formats existing generic process documents to meet the client’s requirements;
- Maintain electronic copies of client’s specific process documents;
- Maintains, monitors, and reports on all aspects of the Transaction Management process using a variety of tools.

**Knowledge and Experience**
- 1-3 years’ experience working in a corporate service and or real estate support role balancing the requirements and needs of either internal or external clients;
- Proven effective ‘project management’ skills required to identify multiple tasks and coordinate the timely completion of every component;
- Experience, knowledge and interest in the fundamentals of real estate is considered a definite asset;
- A basic understanding of leases and lease terms is beneficial;
- Ability to work effectively in a fast-paced cohesive team environment;
- Advanced MS Word, Excel, PowerPoint and Outlook skills required;

**Reports To**

Director, Transactions

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