Program and Administrative Assistant

2 weeks ago

Greater Sudbury, Canada Community Builders Construction Full time

Title: Program and Administrative Assistant

Reports to: Managing Director

Rate of Pay: $19.70/hour

Start Date: As soon as possible

**Company Overview**

Community Builders is Sudbury’s leading Not-for-Profit Construction based Social Enterprise. We provide training, employment, and affordable housing to meet the growing needs of our community’s most vulnerable and at risk populations.

We build legal second suites and perform renovations of all types. We pride ourselves in creating affordable housing. We also love using our creativity and skill to build for our supporters and create more connections, employment opportunities and pathways for our people. We purposely hire folks with barriers to employment to teach and equip them with the construction and life skills they need for a prosperous career in the trades.

**Why work with CB?**
- Get more impact from your work by contributing to our mission
- Organizational commitment to work-life balance
- Paid day off for your birthday
- Paid sick days
- Join our supportive and flexible team
- Participate in our 4-Day Work Week pilot

**Job Summary**

Under the guidance and direction of the Managing Director, the Program and Administrative Assistant is responsible for supporting the construction and training program while performing the day-to-day administrative functions for our Sudbury office. This position provides confidential and non-confidential administrative, clerical, and reception support for the organization while assisting the Program Coordinator and Construction Manager in ensuring the smooth operations of the Sudbury office.

**Responsibilities**
- Maintenance of physical and electronic filing systems including Google Drive;
- Contribute to team-wide communications and knowledge management, and participate in weekly meetings including taking minutes and disseminating them to relevant staff;
- Assist with social media accounts and communications planning;
- Occasional scheduling of meetings;
- Provide general office admin support in researching, and routing correspondence; drafting letters and documents; collecting and analyzing information;
- Order, pick up and deliver construction and program materials as directed;
- Maintain office supply inventory;
- Assist with the presentability of front entrance of the building, reception and waiting areas;
- Other duties as assigned

**Required Qualifications**
- Post-secondary education is an asset
- Reliability and organizational skills a must
- 1-2 years of relevant experience
- Valid G Driver’s license and clean driving record
- Demonstrated ability to work independently with mínimal supervision
- Strong initiative; self-starter
- Excellent communication (oral and written) and time management
- Critical thinking and problem solving skills
- Excellent computer skills including Microsoft Office & G-Suite
- Experience in the nonprofit sector an asset
- Experience working in or alongside the Trades an asset
- Passion for the community and the affordable housing movement required

**Job Types**: Full-time, Permanent

**Salary**: $19.70 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- No weekends

Ability to commute/relocate:

- Greater Sudbury, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 1 year (preferred)

Licence/Certification:

- Driver's Licence (required)

Work Location: In person

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