Administrative Assistant

3 months ago

Kamloops, Canada Akimbo Dance Studios Ltd. Full time

Work Term: Permanent
- Work Language: English
- Hours: 30 hours per week
- Education: Other trades certificate or diploma
- Experience: 2 years to less than 3 years
- or equivalent experience
**Asset languages**:

- Spanish; Castilian
**Work setting**:

- Arts and culture
**Type of ballet syllabi**:

- Royal Academy of Dance (RAD)
**Tasks**:

- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Respond to employee questions and complaints
- Maintain and manage digital database
- Conduct performance reviews
- Work with mínimal supervision
- Perform data entry
- Provide customer service
- Liaise with management, union officials and HR consultants
- Advise senior management
- Work with the marketing department to understand and communicate marketing messages to the field
- Plan, organize, direct, control and evaluate daily operations
**Computer and technology knowledge**:

- Google Docs
- Database software
- MS Excel
- MS PowerPoint
- MS Word
- Simply Accounting
- MS Windows
- Adobe Photoshop
- Electronic mail
- MS Outlook
- Social Media
- Microsoft Dynamics AX (x++)
**Area of work experience**:

- Art studio/school
**Area of specialization**:

- Correspondence
- Reports and records
- Invoices
- Project management
**Training specialization (creative and performing arts)**:

- Commercial art
**Security and safety**:

- Criminal record check
- Vulnerable sector check
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
- Large caseload
- Large workload
**Personal suitability**:

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Organized
- Team player
- Time management
**Screening questions**:

- Are you available for shift or on-call work?
- What is the highest level of study you have completed?
**Green job**:

- Involves duties and responsibilities that lead to positive environmental outcomes
**Other benefits**:

- Free parking available
- Team building opportunities
- Parking available

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