
Administrative Assistant, Office of Quality
2 weeks ago
Reporting to the Senior Executive Manager, the Administrative Assistant is responsible for providing discreet, tactful, organized and highly confidential administrative support. The incumbent will have initiative, be self-directed and self-motivated, acting with mínimal supervision. Working in a fast-paced environment, the incumbent will use highly developed interpersonal, organizational and communication skills, to ensure the effective and efficient day-to-day operation of the office.
MAJOR RESPONSIBILITIES
- Provide discreet and tactful service as the point of contact for the Office of Quality Assurance
- Manage the confidential schedules; prioritize calendar and correspondence so emergent issues are addressed in a timely manner and customer service for the Office of Quality Assurance is kept at a high level
- Provide confidential administrative support including managing appointments and meetings, making travel arrangements, preparing meeting materials, agendas and meeting minutes; sorting, tracking and directing correspondence; addressing enquiries; maintaining a comprehensive and efficient filing and reliable bring-forward system
- Organize workflow and determine priorities in order to meet the needs and requirements of assigned area; independently and proactively resolve day-to-day problems; handle politically sensitive materials and redirecting to the appropriate parties to manage
- Provide confidential administrative support to the team and individuals that manage the academic program review process, including administering surveys and preparing reports
- Reconcile purchasing cards for the senior team as required; reconcile reimbursements, create web requisitions
- Procure and maintain office supplies and equipment
- Manage special projects as assigned with initial direction. Take charge of assignments with little or no direction and bring them to conclusion.
- Prepare various reports including cheque requisitions, web requisitions, expense reports, assign financial codes, help monitor financial commitments and expenditures, prepare and review all invoices for approval
REPORTS TO
Senior Executive Manager
QUALIFICATIONS
REQUIRED KNOWLEDGE/SKILLS
This position requires a high degree of initiative. As well it is required that the incumbent possess a professional attitude, maturity, diplomacy, tact, discretion, confidentiality, and strong conceptual skills.
- A minimum of 5-10 years of related experience supporting a senior-level manager
- Bachelor's Degree
- Ability to work strategically and cooperatively with members of the university community
- Excellent communication and interpersonal skills
- Excellent command of the English language; outstanding ability to draft complex documents and correspondence that are clear, concise and with the appropriate tone; ability to editorialize and correct
- Ability to work under tight deadlines, often while changing focus
- Excellent organizational skills and recordkeeping
- Ability to make effective decisions and problem solve; resourceful
- Advanced computer literacy skills and the ability to learn/use multiple software programs
- Demonstrated understanding of Robert's Rules of Order
- Ability to work independently and direct one's own time management to accomplish goals, as well as the ability to work effectively within a team environment
-
Administrative Assistant, Office of The
2 weeks ago
Kamloops, Canada Thompson Rivers University Full timeThe Administrative Assistant, Office of the Vice-President, Research provides professional, managerial and administrative support to the Associate Vice-President, Graduate Studies and Student Research ("AVP") and Vice-President, Research ("VPR"). The Administrative Assistant is responsible for providing discreet, tactful, organized and highly confidential...
-
Office Administrator
4 weeks ago
Kamloops, Canada Kamloops Truss Ltd Full timeKamloops Truss Is currently seeking an **Office Administrator** to join our team in Kamloops, BC **About Us**: Kamloops Truss Ltd. has been in business for over 17 years and continues to be a leader in manufacturing Engineered Wood Products. Our mission is to build a solid foundation of professionalism and service. Our teams pride themselves on knowledge,...
-
Office Administrator
4 weeks ago
Kamloops, Canada Thompson Rivers Physiotherapy Full timeHours of work will be typically 6.5 hours per week plus relief hours for current Office Administrator. Wage to commensurate with experience. **Job Description**: - Providing quality customer service to patients. - Greet patients, answer phones, booking appointments and taking payments (reconciling A/R) - Prepare reports and correspondence for WSBC, ICBC,...
-
Office Administrator
3 weeks ago
Kamloops, Canada Backcountry Wildlife Monitoring LTD Full timeBackcountry Wildlife Monitoring LTD has an exciting opportunity for an individual who enjoys a fast-paced and challenging position as an Office Administrator. As a seasoned professional, you will have a keen eye for detail and are able to anticipate the needs of the team to run a successful operation. Wearing a variety of hats, you will work independently...
-
Administrative Assistant
4 weeks ago
Kamloops, Canada SMS Equipment Inc. Full timeAt **SMS Equipment**, our **Administrative Assistant** is responsible for presenting SMS Equipment in a professional manner. The **Administrative Assistant** is a professional member of the SMS team who reflects the image of the Company through dress, manner and speech, and as such exhibits pro-active skills to enhance job performance. This position is based...
-
Office Administrator/receptionist
3 weeks ago
Kamloops, Canada OH&S Safety Consulting & Training Solutions Ltd Full timeOverview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office and providing administrative support to various departments. This is a full-time position with opportunities for growth and development. **Duties**: -...
-
Administrative Assistant
3 weeks ago
Kamloops, Canada NMT TIRE CENTRE KAMLOOPS LTD Full timeEducation: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Supervise other workers - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Answer telephone and relay telephone...
-
General Office Administrator
2 weeks ago
Kamloops, Canada North-Wood Group Full timeJob Summary: **Duties**: - Manage office activities and operations to secure efficiency and compliance with multiple company policies - work within all companies and assist wherever needed - Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies - Develop and maintain a filing system - Update and...
-
Administrative Assistant
3 weeks ago
Kamloops, Canada Optima Living Full time**Let us welcome you home to The Hamlets at Westsyde **in Kamloops, BC** Optima Living operates Independent Living, Assisted Living, Supportive Living and Memory Care communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada. Our Vision: For every person to feel at home. This is truly supported by our...
-
Administrative Assistant
3 weeks ago
Kamloops, Canada Simpcw Resources LLP Full time**Current Opportunities**: Simpcw Resources LLP are looking for a dependable and enthusiastic Administrative Assistant to be responsible for various administrative responsibilities. The successful individual will provide ongoing administrative support to Pipeline Maintenance Manager and will assist with the accurate and timely completion of a variety of...
-
Medical Administrative Assistant Medical Admin
4 weeks ago
Kamloops, Canada Interior Health Authority Full timeInterior Health is hiring a Permanent Part Time (0.80 FTE) Medical Administrative Assistant (MAA) to join our IH Medical Administration team at the Royal Inland Hospital in Kamloops, B.C. **What will you work on?** Reporting to the Coordinator, Medical Administration, the Medical Administrative Assistant works in a team environment to provide confidential...
-
Office Administrator
4 weeks ago
Kamloops, Canada Allnorth Consultants Limited Full time**Office Administrator** ***Kamloops, BC** **About Us** Allnorth is a multidisciplinary engineering and technical services consulting company that prides itself on hiring great people from a wide range of diverse backgrounds to work collaboratively in an atmosphere that inspires growth and relationship building while servicing clients in the Metals and...
-
Medical Administrative Assistant Medical Admin
2 weeks ago
Kamloops, Canada Interior Health Authority Full timeInterior Health (IH) is hiring a permanent full time Medical Administrative Assistant (MAA) to join our IH Medical Administration Support team at the Royal Inland Hospital in Kamloops, B.C. **What we offer**: - Competitive salary and an attractive remuneration package - Career Growth - Employer paid training/education - Employer paid vacation (per...
-
Administrative Assistant
3 weeks ago
Kamloops, Canada Urban Systems Full time**About the Opportunity** If you're a self-starter who is motivated by providing top-notch service and support, our Kamloops branch is looking for someone to join us as an Administrative Assistant Do you like changing from task to task throughout your day? Can you stay calm in the face of changing priorities while keeping a welcoming and upbeat tone? If...
-
Administrative Officer
4 weeks ago
Kamloops, Canada Kami Cabs Ltd. Full timeEducation: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan...
-
Administrative Assistant
4 weeks ago
Kamloops, Canada Arrow Transportation Systems Inc. Full timeOverview: Over 100 years in business, the Arrow Group of Companies has led the way in developing service focused transportation solutions by working with a broad range of customers, hauling a wider variety of products, and expanding our presence throughout Canada and the United States. Arrow is an industry leading transportation, distribution and materials...
-
Office Assistant
4 weeks ago
Kamloops, Canada Central Interior Pumps Ltd. Full time**CENTRAL INTERIOR PUMPS LTD**: - Protectors of Groundwater_ **About Us** **Employment Posting** **Position**: Office/Administrative Assistant **Work Location**: Kamloops **Job Summary** - answer phones, collect client and job details, organize. relay to technicians, create job files - regularly clean and organize office and shop - pick up and deliver...
-
Receptionist/Administrative Assistant
1 week ago
Kamloops, Canada RPMGlobal Full timeWho we are You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...
-
Strata Administrative Assistant
3 weeks ago
Kamloops, Canada Columbia Property Management Ltd. Full timeDue to our continued growth, we are excited to announce that we have an opportunity in Strata Administration/Coordination. If you are personable, professional, self-starter, with all-star organizational skills, we would love to hear from you. **Sample of responsibilities**: - Effective communication with all clients (Strata Councils and Owners) as well as...
-
Strata Administrative Assistant
4 weeks ago
Kamloops, Canada Columbia Property Management Ltd. Full timeDue to our continued growth, we are excited to announce that we have an opportunity in Strata Administration/Coordination. If you are personable, professional, self-starter, with all-star organizational skills, we would love to hear from you. Sample of responsibilities: Effective communication with all clients (Strata Councils and Owners) as well as...