Manager of Finance and Operations

5 months ago

Coquitlam, Canada Foyer Maillard Full time

**Job Title**: Manager, Finance and Operations

**Department**: Administration

**Reports to**: Executive Director

**Job Summary**:
Under the general direction of the Executive Director and as a member of the Foyer Maillard’s (SFM) Senior Leadership Team, the Manager, Finance and Operations is responsible for planning, organizing, directing and controlling financial, information management, human resource, administrative, and risk management services for SFM and its associated divisions. The Manager upholds the SFM Vision, Mission and Philosophy, as well as the Strategic Directions Plan, established policies and procedures, Canadian Accounting Standards, Ministry of Health and other governmental legislation and regulations, and Fraser Health guidelines governing the Society’s programs, care and services.

This position is an integral member of the SFM Senior Leadership Team and is required to perform duties ensuring safety for residents, clients and staff. This position requires teamwork, communication and collaboration. It is expected that the individual in this position contributes to a positive, safe work environment, takes instruction well and participates in continuous quality improvement of all services provided.

**Duties and Functions**:
1. Participates in reviewing and addressing site-wide issues as a member of the SFM Senior Leadership Team.

2. Plans, organizes, monitors and evaluates financial, accounting, budget, information management (IM), human resource (HR), administrative, and risk management (RM).

3. Analyzes indicators and trends, and advises the ED, other leaders and the Board’s Finance and Audit Committee on strategies to achieve optimal outcomes.

4. Prepares the annual budgets in accordance with sound financial principles, the strategic plan, and the financial goals established by the SFM Senior Leadership Team and the Board.

5. Prepares the timely and accurate monthly, period and year-end financial statements, and provides relevant detail and interpretation to the ED, the Board Finance and Audit Committee, and the Board of Directors, including reporting on significant variances from budget.

6. Develops, implements and monitors effective financial controls as required by Canadian Accounting Standards, the auditors, government agencies, the Finance and Audit Committee, and the ED, including purchasing policies, signing authority protocols, payroll procedures and other control systems.

7. Carries out and oversees accounts receivable, accounts payable, Resident Trust and payroll with the assistance of the Receptionist/Bookeeper/Confidential Secretary.

8. Ensures the timely and accurate submission of financial reports required by Fraser Health and other government agencies.

9. Advises on investment and borrowing strategies, and implements investing and borrowing decisions as directed by the ED and the Finance and Audit Committee.

11. Organizes, controls and evaluates inventory/asset systems as well as establishing a capital replacement plan in an effective and efficient manner and within the parameters of the organization’s strategic plan and financial resources in collaboration with the Executive Director.

12. Hires and manages IT staff and/or contractors to design, develop implement and operate computer, telecommunication and network related information systems in collaboration with the Executive Director.

13. Oversees administration and business services, ensuring continuity and professional customer service practices.

14. Provides overall direction for human resources and labour relations of the financial services department, including policies and procedures, legislative compliance, and attendance and disability management.

15. Organizes, controls and evaluates Risk Management systems, ensuring that organizational risk is mitigated and brought to the attention of the ED and Senior Leadership Team.

16. Hires, coaches, evaluates and terminates subordinate staff and makes recommendations on the optimum utilization of personnel.

17. Performs other duties as may be required.

**Professional Qualifications**

**Education**:

- Completion of an accounting designation at Level 3 (CPA, CA), (CPA, CGA) or (CPA,).
- Minimum of Five years recent experience, including in a senior accounting position or a combination of education and accounting experience considered acceptable by SFM.
- Experience in design and implementation of management information systems and IT platforms.
- BC residential care experience preferred.
- Experience in health care risk management.

**Skills and abilities**:

- Knowledge of current applicable legislation and professional standards.
- Ability to analyze, plan and manage within fiscal, physical and human resource constraints.
- Working knowledge of computerized and accounting systems.
- Ability to develop and maintain effective interpersonal and productive working relationships and to communicate in a cooperative and responsive manner.
- Demons

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