Admin Assistant

2 weeks ago


Oshawa, Canada GEODIS Full time

**What you will be doing**:

- Provides administrative support by: screening incoming calls and providing requested information to clients, maintaining manager’s calendar, composing and proofreading routine correspondence, preparing reports as assigned and processing expense reports for each location
- Prepares all incoming invoices from each location for payment by reviewing, coding, submitting to Vice President and/or General Manager for approval, and sending to Corporate
- Prepares weekly billing for customer accounts
- Maintains filing of all invoices generated and other general correspondence
- Maintains all office equipment by ordering supplies and placing service calls
- Experience working with WMS (Warehouse Management System), Red Prairie and SAP/ERP will be an asset
- Keeps track of all payments and invoices pending for payments and ensuring invoices are being paid according to the right term
- Reviews invoices against contracts/supporting documents, obtains approvals, processes payments and filing
- Plans and organizes all Management on-and off-site meetings by preparing all materials, PowerPoint presentations, choosing meeting locations, making hotel and travel arrangements, luncheon and dinner menus and receptions
- Plans any parties for assigned location(s) consisting of coordinating menus with local caterers, set-up and clean-up before and after party
- Maintains employee kitchen area by stocking supplies such as paper/plastic products, cleaning supplies and small food items
- Coordinates community involvement initiatives, safety week functions, and employee appreciation days
- Participates in Engagement committee
- Assist in warehouse as needed
- Prepares and posts communications
- For food accounts, incumbent is responsible to report food safety problems to senior management to initiate action
- Other duties as assigned

**Requirements**:

- Minimum 1 year related experience and/or office administration training
- Accounting knowledge an asset
- PC proficiency to include Expert Advanced Microsoft Word, Excel and Outlook

Essential Skills
- Able to deal professionally with internal and external stakeholders
- Excellent written and verbal communication skills and organizational skills
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions,
and procedure manuals
- Ability to perform audits and data entry
- Working knowledge of Accounting and Warehouse management systems
- CPR first aid
- Maintain confidential information

Environment
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear. He/she is occasionally required to sit and climb or balance. He/she must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus. The employee is regularly exposed to ambient lighting and temperate climate conditions.

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Job Duties as documented in this job description are considered “Essential Functions” and have been created by the standards of the Equal Employment Opportunity Commission (EEOC). The standards of the Americans with Disabilities Act (1990) require that employees be able to perform “Essential Functions” of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the “Essential Functions”.

**Skills**: Required
- Proficient in Excel
- Accounting

**Behaviors**: Preferred
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well


  • Admin Associate

    6 months ago


    Oshawa, Canada Reliance Home Comfort Full time

    Find Your Limitless with Reliance By joining Reliance as a Admin Associate you’ll become an important team member and will be provided with the tools you need to succeed. We have ambitious growth plans and are looking for Team Members who want to grow with us. At Reliance, we pride ourselves on the fact that we provide limitless opportunities for growth...

  • Admin Assistant

    3 months ago


    Oshawa, Canada Kinark Child & Family Services Full time

    **Job Description**: **DUTIES AND RESPONSIBILITIES**: Reporting to East Administrative Manager, the Administrative Assistant is responsible for providing administrative support to the program which includes reception duties (greeting clients, setting up for meeting and answering a multi line phone system), monitoring and maintaining client files (scanning,...


  • Oshawa, Canada Holland Homes Full time

    Holland Homes Inc. operates as a comprehensive home builder focused on custom building and construction management. Our extensive range of services encompasses the creation of high-performance custom homes and wood frame apartment buildings. We prioritize outstanding craftsmanship, exceptional client service, and a positive workplace atmosphere. Our...


  • Oshawa, Canada Nurse Chevrolet Cadillac Full time

    **Administrative Assistant - Collision Centre** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day functioning. This is a full-time position. **Duties**: - Greet visitors and direct...


  • Oshawa, Canada Ontario Tech University Full time

    **Student Life Services Coordinator** **Tracking Code**:req1407 **Faculty/Department**: Office of Student Life **Number of Positions**:1 **Appointment Type**: Full-Time Continuing **Hours of Work**: 35 hours per week **Salary Range**:Level 7 - Starting Salary, Step 1 $60,852 **Posting Date**:November 25, 2024 **Closing Date**: December 6,...


  • Oshawa, Canada Aviation Unlimited Maintenance Ltd. Full time

    The general scope of work includes but not limited to:_ - Sourcing of parts and required materials. - Invoicing. - Administering warranty claims with vendors. - Data entry. - Handle incoming calls. - Execute basic computer functions, such as using the Internet, and Microsoft Office. - We look forward to meeting you._ **Job Types**: Full-time,...


  • Oshawa, Canada Aviation Unlimited Maintenance Ltd. Full time

    The general scope of work includes but not limited to:_ - Sourcing of parts and required materials. - Invoicing. - Administering warranty claims with vendors. - Data entry. - Handle incoming calls. - Execute basic computer functions, such as using the Internet, and Microsoft Office. - We look forward to meeting you._ **Job Types**: Full-time,...


  • Oshawa, Canada Ontario Power Generation Full time

    **Location**:Oshawa, ON, CA, L1H 8W8**Req ID**:49169 **Status**: Regular Full Time**Working Conditions**: On-site (5 days)**Education Level**: - Post secondary diploma/degree in Business Administration, Communications, or a related field preferred.**Base Location**: Oshawa, ON**Temporary Work Location**: Pickering, ON**Number of Position(s)**:1**Travel**:...

  • Delivery Driver

    6 months ago


    Oshawa, Canada S.B. SIMPSON Full time

    SB Simpson is hiring! We are an Industrial Distributor that has been family owned and operated for over 60 years! We are in search of an outgoing individual who thrives on making customers happy and helping them find quick resolutions. We provide service with speed, urgency and accuracy. **Key Responsibilities** - VMI, Fulfillment, counts, inventory...

  • Part-time Receptionist

    3 months ago


    Oshawa, Canada Fraser Ford Sales Ltd Full time

    You would be joining an excellent and high performing Sales, Parts, Service, Powerlane and CARSTAR body shop team and would be handling and directing incoming calls for all departments while also assisting with the stocking in of new inventory admin filing during the evening shift. We offer a competitive pay plan and a safe environment to work in while...


  • Oshawa, Canada BABS AUTO SALES Full time

    Job Overview: We are seeking a Service Administrator to join our team in providing exceptional customer service and administrative support in an automotive service setting. **Responsibilities**: - Coordinate service appointments and manage the service schedule efficiently. - Provide excellent customer service by addressing inquiries, resolving issues, and...


  • Oshawa, Canada BABS AUTO SALES Full time

    Job Overview: We are seeking a Service Administrator to join our team in providing exceptional customer service and administrative support in an automotive service setting. **Responsibilities**: - Coordinate service appointments and manage the service schedule efficiently. - Provide excellent customer service by addressing inquiries, resolving issues, and...


  • Oshawa, Canada Signarama Oshawa\Whitby Full time

    Customer Service Sales & Admin Part-Time Position Flexible hours Monday to Friday (approx. 4-6 hours per day) Between 8:30 to 5:00 Signarama is a full service sign shop and has been franchised since 1986. We are the largest sign franchise in our industry and have an international network with over 1000 locations in 26 countries. In Canada we have over 35...

  • Office Administrator

    6 months ago


    Oshawa, Canada Jeff Packer MSW & Associates Inc. Full time

    We are looking for a person with strong interpersonal skills who is passionate about supporting others to become the operations hub of our organization. Jeff Packer MSW & Associates Inc. is a growing practice of 6 therapists working together to assist people with building healthy, exciting relationships. Our psychotherapy/counselling services help people...

  • Secretary

    6 months ago


    Oshawa, Canada Lakeridge Health Full time

    **CUPE** Secretary Casual Part Time ADULT MH D/N AMB ADMIN Mental Health & Addictions Days - 8 Hour Shifts (Subject to Change) Lakeridge Health Oshawa Salary $26.710 - $27.920 per hour CUPE - 2400001267 DUTIES AND RESPONSIBILITIES: In support of the Mental Health Program core values, mission and vision, you as a Secretary, perform an integral role...


  • Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...

  • Informatics Specialist

    3 months ago


    Oshawa, Canada Lakeridge Health Full time

    **Informatics Specialist - Radiation Therapy** - Department:_ DRCC Regional Program - Program:_ DRCC Administration - Status:_ Regular Full Time Days, Evenings; 8 Hour Shifts (Subject to Change) - Location:_ Oshawa - Wage Schedule:_ $40.490 - $55.120 per hour - File Number:_ 2400003154 : Reporting to the Radiation Therapy Manager, The Informatics Specialist...


  • Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the...