Contracts Administration Specialist

1 month ago

Mississauga, Canada Qualitrol Company Full time

**Role**: Contracts Administration Specialist

**Location**: Mississauga, Ontario (hybrid)

Excellent Pay and Benefits

Qualitrol employees receive competitive Salaries, great Healthcare benefits, Pension Plan with company contributions, generous vacation/sickness plans, Life Insurance and more. We are a family friendly workplace with Flexible Working Hours, and some remote, work from home opportunities. We have annual reviews and career development planning to help get you to the next level in your career.

You will love working with colleagues who have a genuine desire to innovate and seek out complicated problems. We believe in absolute inclusion and diversity. Qualitrol associates enjoy the autonomy, breadth of responsibility, and creativity that are typical in a medium-sized company, while sharing resources, standard methodologies, and growth opportunities that are found in a Fortune 500 company like Fortive.

Your Impact

Responsible for the input of customer purchase orders and providing support to the Contract Administration Manager. Utilizing excellent decision-making skills and robust interpersonal abilities to react quickly and effectively in a fast-paced work environment, directly interfacing with Customer Service, Project Managers, Manufacturing, and Procurement.

**Here’s where you’ll demonstrate your proficiencies**:

- Manage all incoming purchase orders in Oracle, adhering to ISO procedures.
- Ensure customer expectations related to lead times and on-time delivery are fulfilled.
- Provide customer support both prior to and after delivery of the product.
- Maintain and update Certificates of Insurance and Workers Comp.
- Communicate with customers to obtain missing or erroneous information.
- Coordinate with the shipping and finance departments to prepare documents that meet specific customer requirements.
- Monitor the status of daily purchase orders and follow up as necessary.
- Serve as the main point of contact for customers to ensure their requests are addressed.
- Maintain and update Certificates of Insurance and Workers Comp.
- Collaborate with multiple departments to ensure the accurate product is delivered promptly.

Skills & Experience
- A minimum of 1-3 years of experience in contract administration or a related field is required
- Proficiency in using Oracle or similar contract management software
- Exceptional organization and time management skills required.
- Familiarity with processing purchase orders, evaluating contracts is advantageous
- Excellent written and verbal communication skills
- Keen attention to detail, with an ability to spot errors.

**Preferred Skills**:

- Ability to negotiate, mediate and prioritize work.
- Must communicate with management and front-line staff internally and externally.
- Customer centric attitude and patience/civility are a must.

**Working Conditions**:

- Hybrid - 3 days in office.
- Must be able to manage multiple tasks and projects simultaneously

Fortive Corporation Overview

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We’re a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions.

We are a diverse team 18,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We’re honest about what’s working and what isn’t, and we never stop improving and innovating.

**Fortive**: For you, for us, for growth.

QUALITROL manufactures monitoring and protection devices for high value electrical assets and OEM manufacturing companies. Established in 1945, QUALITROL produces thousands of different types of products on demand and customized to meet our individual customers’ needs. We are the largest and most trusted global leader for partial discharge monitoring, asset protection equipment and information products across power generation, transmission, and distribution. At Qualitrol, we are redefining condition-based monitoring.

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