Building Services Coordinator

6 months ago

Toronto, Canada Oxford Properties Full time

Why join us?

Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.

At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.

**Responsibilities**:
Liaison between Canada Square Customers & Oxford Management on the day-to-day requests noted through our 310-MAXX program.

Manage successful completion of 100% of all 310-MAXX calls.

Provide Management staff with 310 MAXX statistics, create monthly reports & chair monthly meeting

Code invoices through Basware, check payments through JD Edwards and learn budget and basic financial reporting standards.

Schedule and maintain all freight elevator bookings through the freight calendar and process charge back to customers for Security as required.

Process fire protection forms & hot work permits, gaining required approvals & creating charge back forms as necessary from 310 MAXX.

Place service calls as necessary to outside vendors, Waste providers, pest control, door contractors

Assist with Property Proud program, encourage & motivate staff to participate as a team to maintain Canada Square at our high standard.

Conduct follow up calls to our customers to seek feed back on their requests.

Responsible to create, task, and schedule Domestic Water Tanks on Angus Anywhere

Assist with capital projects coordinating with Tenants and Building Operations as needed.

Construct and develop ideas to improve work processes.

Work with Word, Excel & Power Point creating reports, customer memos & tracking spreadsheets.

Manage purchase order process to ensure receipt and payment (including verification and coding of all vendor invoices.

Contact and manage vendor Insurance verification

Assist with Capital Projects documentation and invoices

Assist with the preparation of annual budgets and quarterly reforecasts

**Qualifications**:
Excellent written and verbal communication skills

Must be friendly, proactive & results oriented

A passion for excellence in customer service delivery

Ability to maintain a high level of accuracy and confidentiality

Strong organizational skills with the ability to multi-task

In depth knowledge of Microsoft Excel, Word, PowerPoint & Outlook

Knowledge of access card systems and security would be an asset

University Degree or College Diploma considered an asset

**Our story**:
Oxford Properties Group (“Oxford”) is a leading global real estate investor, asset manager and business builder. It builds, buys, and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$87 billion of assets across four continents on behalf of their investment partners. Oxford’s owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences, hotels, alternatives and credit in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities, and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world’s most active developers with over 80 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario's municipal employees.

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.

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