Receptionist/administrator

3 weeks ago

Vancouver, Canada Cushman & Wakefield Full time

Responsible for front desk and front office support operations for commercial services within a specified market in an efficient and effective manner. The Receptionist will work with the Director of Operations, Office Manager, Office Coordinator and fee-earners within the market to provide support as needed.

**Essential duties and responsibilities**

**Enter Expense Reports**
- Collect expense reimbursement documents, such as receipts, and other information from fee-earners, Associates, and/or Coordinators as needed
- Attribute expenses to specific deals or other codes and track against deal budget
- Enter expense reports into Workday

**Vendor Management / Administration**
- Complete routine/correspondence, enter data, print letters, print labels, create form letters, format documents, and input data
- Manage purchasing and maintenance of office supplies and office equipment (i.e., furniture, IT equipment, telephones, snack services, plants, etc.) by ordering through Workday, procurement, or outside vendor
- Enter all new local vendors into Workday and update data as needed
- Process all invoices for office or region in absence of Office Manager
- Act as liaison for property/building management and coordinate maintenance needs (i.e., light bulbs, heating/cooling, carpet cleaning, etc.)
- Manage list of key vendor contacts, building management, security, engineering, etc.

**Greet / Direct All Visitors**
- Communicate with operations staff, brokers, and Managing Principal regarding their availability
- Provide parking pass/validation per request

**Manage Phones**
- Answer and screen all incoming calls and relay messages
- Communicate general company information
- Communicate with operations staff, fee-earners, and Managing Principal
- Handle calls with discretion per the request of the operations staff, fee-earners, and Managing Principal

**PHYSICAL CONDITIONS**

While performing the duties of this job, the employee may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to sit or stand for prolonged periods of time; regularly use hands to operate office machinery including, but not limited to, telephones, computers, fax, and photocopy machines; and be regularly required to walk, talk, and hear.

**Reporting relationship**

Role will report to the following:

- Office Manager

**Metrics**

Role will be evaluated on the following:

- Positive attitude
- Professionalism
- Efficiency and dependability
- Organization
- Customer service and people skills
- Desk and phone coverage
- Turnaround time
- Accuracy of analysis
- Timeliness of analysis
- Vendor management

**BACKGROUND AND EXPERIENCE**
- Post-Secondary Education
- 0-3+ years of experience in a receptionist or administrative support role
- Front desk and/or office experience a plus

**Competencies**
- Strong written and oral skills
- Basic computer skills, strong Microsoft Office Suite skills a plus
- Ability to plan, organize and manage processes
- Basic knowledge of office administrative duties
- Ability to follow instructions and procedures

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$52,000.00 per year

**Benefits**:

- Extended health care
- Paid time off
- RRSP match

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: One location

  • Receptionist/administration

    5 hours ago

    Vancouver, Canada Domus Legis Holdings Ltd. Full time

    Domus Legis Holdings is looking to hire a full-time receptionist/ administrative assistant to start as soon as possible. We are a shared floor space located conveniently downtown with easy access to transit; we house multiple law firms specializing in varying fields of law. You will be receptionist for the floor, while also working for Mr. LeBlanc’s...

  • Receptionist/administrative Assistant

    4 days ago

    Vancouver, Canada Metro Vancouver Aboriginal Executive Council Full time

    **RECEPTIONIST / ADMINISTRATIVE ASSISTANT** One (1) Full-time position The Metro Vancouver Aboriginal Executive Council (MVAEC) is a vibrant organization with twenty-two (22) urban indigenous member organizational. MVAEC has a subsidiary called the Metro Vancouver Indigenous Services Society (MVISS) as a result, team work and leadership is imperative, and...

  • Receptionist/administration

    5 months ago

    Vancouver, Canada Patricia D Wright & Associates Full time

    **Overview** We are seeking a detail-oriented and organized Receptionist/Administrative Assistant to join our team. This role plays a crucial part in ensuring the smooth operation of our office by handling various administrative tasks and providing excellent customer service. **Duties**: - Greet and assist visitors in a professional and welcoming manner -...

  • Receptionist/administration

    1 week ago

    Vancouver, Canada Francl Architecture Full time

    JOB POSTING **Administrative Assistant | Receptionist** Francl Architecture Inc. is a Vancouver-based full service architectural firm comprised of architects, planners, and landscape architects. We are passionate about buildings and places that respect and connect communities, people, and nature to achieve excellence in the built environment. If you enjoy...

  • Receptionist/administrator

    4 months ago

    North Vancouver, Canada DLC Mortgage Evolution Full time

    FULL-TIME RECEPTIONIST/ADMINISTRATIVE ASSISTANT Monday-Friday (in office) Busy mortgage brokerage is seeking a dynamic, motivated, full-time receptionist/administrative assistant to work out of our North Vancouver office. KEY RESPONSIBILITIES: - Answering phones and handling efficient client communication - Maintaining the daily cleanliness and office...

  • Receptionist & Administrative Assistant

    7 months ago

    Vancouver, Canada Villa Cathay Care Home Full time

    **Receptionist & Administrative Assistant (Part-Time)** The Villa Cathay Care Home Society is incorporated as a non-profit organization under the BC Society Act and a Canadian Registered Charitable Organization. Since 1978, we have provided culturally focused care to Chinese seniors in the Strathcona Chinatown neighborhood in Vancouver. We are recruiting...

  • Receptionist and HR Administrative Assistant

    7 months ago

    Vancouver, Canada Study2020 Consulting Inc. Full time

    We are currently seeking a dynamic and organized individual to join our team as a Receptionist and HR Administrative Assistant. In this dual role, you will be the first point of contact for visitors and provide administrative support to the Human Resources department. **Responsibilities**: Receptionist Duties: - Greet and welcome visitors with a positive...

  • Receptionist/administrative Assistant

    2 weeks ago

    Vancouver, Canada TAYLOR NAKAI LITIGATION LLP Full time

    Boutique litigation firm in central Downtown Vancouver is looking to add a Receptionist/Administrative Assistant to their team in a busy, dynamic practice. The firm is comprised of two partners and two associate lawyers, articled students, and support staff. You will be providing assistance to the legal assistants as well. **PRIMARY...

  • Receptionist/administrative Assistant

    7 months ago

    Vancouver, Canada TAYLOR NAKAI LITIGATION LLP Full time

    Boutique litigation firm in central Downtown Vancouver is looking to add a Receptionist/Administrative Assistant to their team in a busy, dynamic practice. The firm is comprised of two partners, articled student, and legal support staff. You will be providing assistance to the legal assistants as well. **PRIMARY RESPONSIBILITIES** General administrative...

  • Administrative Assistant/receptionist

    2 months ago

    Vancouver, Canada COHO Management and Services Society Full time

    The Receptionist is responsible for the provision of reception services and for supporting the administrative systems in the Vancouver offices jointly shared by COHO Management Services Society, the Co-operative Housing Federation of BC (CHF BC), and other related and affiliated companies. They represent the first impression these organizations will make on...

  • Administrative Assistant/receptionist

    4 months ago

    Vancouver, Canada Korecki Real Estate Services Inc. Full time

    Korecki Real Estate Services, a rapidly expanding Property Management company, is looking for a motivated Administrative Assistant/ Receptionist to join our team. This is a great opportunity for someone interested in starting a career in the rapidly growing field of Property Management. We provide a friendly and supportive work environment, with a strong...

  • Receptionist/administration

    2 months ago

    Vancouver, Canada RM flooring Full time

    Established Flooring store seeking a motivated Front Desk Reception for their showroom. Being our Front Desk Receptionist, you would be greeting our clients and customers. Welcoming them into our showroom. Your tasks would include: - Receiving, sorting and distributing mail - Filing, data entry and creating Word documents - Booking meetings and...

  • Receptionist/administration

    1 week ago

    Vancouver, Canada RM flooring Full time

    Established Flooring store seeking a motivated Front Desk Reception for their showroom. Being our Front Desk Receptionist, you would be greeting our clients and customers. Welcoming them into our showroom. Your tasks would include: - Receiving, sorting and distributing mail - Filing, data entry and creating Word documents - Booking meetings and...

  • Receptionist/administrator

    3 weeks ago

    Vancouver, Canada Somatic MEP Full time

    Competitive Salary + Full Benefits Duties include: - Scheduling monthly service contract activity - Answer incoming calls and service calls - Work order collection and review - Customer contact and service coordination - Filter organization - Maintain service database - General clerical duties (filing, assisting Office Administrator, etc.) - A/P entering...

  • Office Administrator/receptionist

    6 days ago

    Vancouver, Canada REMAX Crest Realty Full time

    **RE/MAX Crest | Masters Realty** is a group of 6 RE/MAX offices serving professional real estate services in the Greater Vancouver. We honour our proud history, pioneering vision and innovative thinking as we embrace a strong future as the recognized leader in our industry. Join our dynamic team as Front Desk Office Administrator. This position provides...

  • Receptionist/administrator

    3 weeks ago

    Vancouver, Canada Jack The Modern Barbershop Full time

    Jack The Modern Barbershop is looking for a Receptionist/ Admin to join our growing team. - Requirement: Experiences with administration tasks are nice to have but not required. Fluent in English Know how to use social media is a plus - Personal suitability: Effective interpersonal skills, team player, client focus. - Schedule: Thursday to Sunday Who are...

  • Receptionist & Administrative Assistant (Casual)

    7 months ago

    Vancouver, Canada Villa Cathay Care Home Full time

    **Receptionist & Administrative Assistant (Full-Time/Part-Time)** The Villa Cathay Care Home Society is incorporated as a non-profit organization under the BC Society Act and a Canadian Registered Charitable Organization. Since 1978, we have provided culturally focused care to Chinese seniors in the Strathcona Chinatown neighborhood in Vancouver. We are...

  • Receptionist/administrator

    1 week ago

    Vancouver, Canada KIA VANCOUVER Full time

    Kia Vancouver is looking for a client focused administrative person to join our team as a Full-time receptionist. We are cultivating a culture of creativity, entrepreneurship, and working collaboratively as a team of automotive professionals to delight our clients both with their buying and service experiences. ARE YOU: - A customer focused, relationship...

  • Receptionist/office Administrator

    7 months ago

    Vancouver, Canada Formwerks Architectural Inc. Full time

    As the Receptionist/Office Administrator, you will be the first point of contact for our company, responsible for creating a positive and professional first impression. In addition to greeting and assisting visitors, you will play a pivotal role in managing various administrative tasks to ensure smooth daily operations. **Responsibilities**: 1. Warmly...

  • Receptionist/office Administrator

    7 months ago

    Vancouver, Canada Formwerks Architectural Inc. Full time

    As the Receptionist/Office Administrator, you will be the first point of contact for our company, responsible for creating a positive and professional first impression. In addition to greeting and assisting visitors, you will play a pivotal role in managing various administrative tasks to ensure smooth daily operations. **Responsibilities**: 1. Warmly...