Research Grants and Contracts Facilitator

1 month ago

Nanaimo, Canada Vancouver Island University Full time

**Research Grants and Contracts Facilitator (1 of 2)**:

- Employment Group
- ADMIN
- Position Number
- 00457
- Division
- Provost and Vice-President Academic
- Department
- Scholarship Research and Creative Activity
- Campus
- Nanaimo campus
- Location
- Nanaimo, British Columbia
- Country
- Canada
- Appointment Type
- regular full-time
- FTE
- 1
- Workload
- 35 hours per week
- Pay Level
- Excluded Pay Band 6
- Pay Rate
- Start:

- As soon as possible
- Applicant Documents
- CV/Resume, Cover Letter, Qualifications, Referees/References
- Posted Date
- 08-Jun-2023
- Closing Date
- 28-Jun-2023
- Job Reference
- 2128

**Duties**:
**The Facilitator**:

- Develops and maintains a good working knowledge of other relevant funding agencies that align to VIU researchers including, for example, Canada Foundation for Innovation (CFI), Canada Research Chairs (CRC) Program, and Mitacs.
- Reviews legal and administrative contracts for research and where needed coordinates with VIU Contracts Specialists, Risk Management and General Counsel to identify and mitigate risk, negotiate agreement changes, and recommend contracts for approval by the Associate Vice-President, Scholarship, Research and Creative Activity;
- On behalf of VIU, assists researchers to understand and comply with VIU policies and procedures, guidelines and regulations as per the Tri-Agency Guide on Financial Administration and with other sponsor obligations;
- Acts as a liaison between granting agency program officers and project leaders to obtain information, solve complex problems using risk assessment knowledge, and prepare and send additional documentation as required;
- Engages with faculty to understand their research and funding needs to facilitate the identification and support of collaborative cross Faculty research proposals;
- Actively participates in the development of research proposals as administrative lead;
- Assists the researcher, along with the Research Services Manager, to understand grant compliance requirements and support post-award management, as required;
- Contributes substantially to the development and revision of research policy and procedures as required;
- Works collaboratively with the Director of Graduate Studies and Student Research and other key VIU contacts to act as a backup administrator for Mitacs student programs, CEWIL iHub, and other student research programs;
- Liaises with personnel from VIU service departments and Faculties as needed in the administration of research funding and subsequent awards including Financial Services, Human Resources, Payroll, Purchasing and the Centre for Experiential Learning;
- Establishes and maintains superior working relationships with VIU researchers, VIU administrators, Directors of Research Centers and Institutes, and external stakeholders;
- Assists with the collection and compilation of research performance metrics for internal and external reporting;
- Builds research capacity at VIU by convening and delivering workshops and presentations, information sessions and individual consultations;
- Participates in professional development activities to continue professional growth and learning ;
- Ensures accuracy and maintenance of the research records in the research management system (Romeo); and
- Functions as a member of a team focused on proactive, efficient and customer service-oriented workflow and office procedures.

**Required Qualifications**:

- Master's degree with a research component or business degree with a legal component from an accredited institution;
- Three to five years’ experience in grant facilitation in the post-secondary sector;
- Superior attention to detail;
- Experience in reviewing and negotiating contracts;
- Fluent knowledge of the Canadian post-secondary research funding landscape;
- Strong understanding of the grant life cycle process including grant seeking, grant writing, and grant management;
- Superior communication skills (including writing and editing)
- Experience with collaborative, community-based and/or applied research;
**Preferred Qualifications**:

- PhD
- Three years of experience in contract administration
- Experience with the Romeo/Cayuse grants management platform
- Experience working with Indigenous communities
- Experience in the post-award administration of research grants and contracts including reporting
- VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities._

**Note**:
INDHP

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