Event Specialist

7 days ago

Oakville, Canada Acclaim Health Full time

Are you a creative, passionate event coordinator who enjoys planning and producing in-person and online events?

Do you want a meaningful position that allows you to contribute to the greater good in your community?

Then Acclaim Health is the place for you

Join our fun, dynamic team and help create extraordinary community care with a great group of people.

**In addition to your salary, you’ll also get**:

- 3 weeks paid vacation
- 7 paid sick days (two of which can be used as personal days)
- Medical and dental benefits
- Flexible ratio of remote / in-person work

**Here’s what you’ll be doing**:

- Planning and producing fun in-person and online events, including:

- Caregiver respite events where they can have fun and take a break from caregiving
- Client and caregiver educational events and webinars
- Internal company events such as staff summer BBQs, town halls, staff recognition dinners, etc.
- Assisting in putting on internal company events and/or building awareness of Acclaim Health within the community by participating in and/or producing external community events, including the following tasks:

- Cultivating strong relationships with community groups and vendors
- Securing venues for events and/or setting up Zoom webinars as necessary
- Creating event registrations in Eventbrite or Calendly
- Organizing all marketing materials and equipment necessary for each event (ie. Tradeshow materials, banners, signage, tablecloths, giveaway items, prizes, displays, etc.)
- Coordinating staff members and/or volunteers to work the event
- Set up and tear down for events
- Taking pictures at events as necessary and ensuring appropriate consent is obtained
- Creating and administering post-event surveys to solicit feedback
- Tracking event data such as number of registrations, number of attendees, total costs, etc.
- Ensuring Acclaim Health’s presence is effective, engaging, professional, and fun
- Evaluates events to determine if they are worth participating in or hosting again in the future.
- Maintaining a list of contacts for event spaces, vendors and suppliers.
- Acting as the primary resource to colleagues across the organization regarding use of Eventbrite and Calendly.
- Tracking and assessing the effectiveness of Eventbrite and Calendly and making recommendations for improvement.
- Assisting in ensuring the Acclaim Health website is up to date, including:

- Ensuring content on event pages is up to date
- Creating new promotional copy/content for events as required
- Updating the Events Calendar page
- Proactively seeking opportunities to market Acclaim Health and its services through new or relevant community events.
- Building strong relationships with clients, volunteers, donors, and colleagues from across the organization to understand program needs and to tell the Acclaim Health story in a compelling way.
- Useing an ethical storytelling approach when sharing client, volunteer and donor stories with the community to illustrate the impact of the organization’s work in collaboration with the Community Engagement & Business Development team.
- Monitoring marketing expenditures in collaboration with the Marketing Manager.
- Deepening your knowledge of the marketing and home and community care sectors.
- Working in a safe manner.
- Participating in ongoing training, team meetings.
- Having fun - note that spontaneous dancing and pompom use may occur

**What you’ll need to be successful**:

- Minimum 2 to 3 years of experience in events coordination
- Strong communication, interpersonal skills and time management skills
- Intermediate to advanced knowledge of Microsoft Office, Wordpress, Sharepoint, Eventbrite, Constant Contact, Zoom and social media platforms
- Detail oriented, accurate and organized
- Proven ability to multi-task and meet deadlines
- Demonstrated ability to work independently and collaboratively as a team member
- Valid Ontario’s driver’s license, use of vehicle and insurance per company policy
**Please submit a cover letter with your resume**

**Work / Life Integration**:

- This is a one year+ contract, for a full time (37.5 hour a week) position.
- Some weekend and evening work may be required for events, but you can bank this time to be redeemed as time off at a later date.

**About Acclaim Health**:
Acclaim Health is a registered charity with over 600 employees and 500 volunteers that helps over 28,000 people a year. We are Halton’s most trusted home care and community support services provider - and have been for over 90 years. We have a proud and strong culture of caring for our patients, clients, and our colleagues.

Acclaim Health is an equal opportunity employer and is actively working towards a more inclusive, diverse and equitable world. We recognize that our work environment is stronger and our care more effective - when it includes people of equity-seeking groups, including those of varying race, ancestry, place of origin, colour, ethnic origin, citizenship, creed,

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