Event Specialist

4 months ago

Oakville, Canada Halton Regional Police Service Full time

**The Team you are Joining - Who We Are**:
The Halton Regional Police Service (HRPS) contributes to the safety and well being of more than 650,000 residents in Halton Region which includes the Towns of Milton, Halton Hills and Oakville, and the City of Burlington. It is our continual pursuit of excellence that keeps HRPS at the forefront of policing and as a leader in the public safety arena. Through collaboration with our valued partners, training, community engagement, and a strong focus on inclusion and diversity, Halton remains Canada’s safest large municipality with a population of 100,000 or more.

**About the Role - How you will Contribute to the Service**:
We are seeking an **Event Specialist (temporary as required role)** to support our Service’s HRPS corporate and community events. As a valued member of our Corporate Communications team, you will leverage your expertise in event planning and execution for the police service. You will take a proactive approach to delivering new and existing internal and external events that meet the needs of our organization and the community.

**Here’s What You Will Get to Do**:

- **Plan and execute internal and external Halton Regional Police Service special events, festivals, and corporate programs.**:

- **Create, update, and maintain a corporate and community event database, and administer an intake process to coordinate and prioritize requests.**:

- **Work with organizers to plan internal and external events, to establish and monitor budgets, and to review planning progress.**:

- **Organize logistics, including but not limited to: securing venues and permits, suppliers, registration of members, travel arrangements, agendas, and other related event components.**:

- **Assess and coordinate the involvement of police service members, including senior administration and volunteers in activities.**:

- **Prepare briefs and recommend speaking notes for the Senior Leadership Team.**:

- **Maintain databases and spreadsheets of program sponsors and donations, and income expenditures relating to projects.**:

- **Make approved special event purchases and monitor expenditures to ensure they are within budget guidelines prepared in advance of the event.**:

- **Assist Corporate Communications with the planning and delivery of internal/external promotional programs and materials. May include preparing customized marketing and communications plans to maximize exposure and participation as well as meeting with partners to cross-promote**:

- **Attend and ensure the seamless execution of assigned events. Includes arranging and assisting with all aspects of set-up, delivery of equipment, site management, issues resolutions, and take down.**:

- **May give presentations at or host events (e.g. act as the Master of Ceremonies (emcee)).**:

- **Lead or assist with post-event evaluations and debriefs, including reports on attendance, trends, achievements, and areas for growth.**:

- **Ensure compliance with, and adherence to, corporate policies and procedures, and that events are organized with a focus on inclusivity, considering different socio-cultural needs in accordance with the Service’s EDI directives.**:

- **Other related duties as assigned.**

**What You’ll Bring to the Role**:
**Education, Certifications and Qualifications**:
Minimum 2-year college diploma in event planning, business, tourism or hospitality management, or related field.

**Experience, Knowledge and Skills**:
Minimum 2 years of previous experience in corporate and/or community events planning, or volunteer organizing recreational or diverse/cultural events.

**Note**: The successful applicant will need to pass a background check to the satisfaction of the Service which will include reference checks with previous employers, verification of educational achievements, and a criminal background screen.

**What We Offer**:
We offer the opportunity to join a progressive work environment with a leading police agency. Our Service is committed to the values of Trust, Respect, Inclusivity, Integrity, Accountability, Transparency, Excellence, and Fairness.

We provide our employees with a competitive salary and benefits package which includes, but is not limited to, training and development opportunities, paid leave, onsite fitness opportunities, access to wellness resources and participation in a defined benefit pension plan - Ontario Municipal Employee Retirement System (O.M.E.R.S.).

The starting salary for this role is $42.77 per hour and 4% vacation pay.

This position is based out of our Oakville Headquarters facility which is located at the QEW and North Service Road West.

Core Working Hours: 35 hours per week: Monday - Friday, with occasional evening/weekend work to support event initiatives.

**To Be Considered for This Exciting Opportunity**:

- **Various skill assessments may be administered as part of the selection criteria**_
- Please Note: The Halton Regional Police Service and HRPA are

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