Administrative Assistant

1 day ago

Corner Brook, Canada Grant Thornton Full time

**Who we are**
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 2500 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

**As an Administrative Assistant your responsibilities will include**:

- Working closely with our team helping to manage their dynamic growing practice
- Ensuring reception is opened/closed appropriately
- Greeting and welcoming our clients and guests in a friendly and inviting manner
- Answering and transferring incoming calls in a professional manner using software-based telephone system
- Maintaining proper office appearance and cleanliness
- Managing boardroom bookings and catering requirements including set-up and clean-up for meetings and office events
- Providing assistance with the preparation of meeting materials (i.e. presentations, handouts etc.)
- Managing mail and courier requirements
- Various forms of research
- Preparing and tracking expense claims/submissions
- Formatting and assembling financial statements based on firm standards and branding
- Proofreading correspondence, proposals and presentations in accordance with firm standards and branding
- Participating in development of internal processes
- Collaborating on projects with colleagues within the Newfoundland Business Unit.
- Tracking and reporting client relationship management initiatives using Microsoft D365 Client Relationship Management software including maintaining client accounts and records
- E-filing various tax returns
- Running monthly reports to assist with drafting and finalizing invoices
- Receiving and processing client payments
- Maintaining a high degree of discretion and confidentiality
- Ordering and maintaining inventory of office supplies
- Assisting with planning office events
- Assisting with calendar management
- Client file startup using accounting software programs
- Completing all other administrative duties as required

**Be Grant Thornton**
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens

**Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick**:

- Ability to work with mínimal supervision
- Significant experience demonstrating use of MS Office (particularity Outlook, Word, Excel and Teams)
- Professional and eager to learn
- Strong client-service focus with an approachable/accommodating demeanor
- Ability to consistently maintain composure and utilize sound judgment
- Strong attention to detail
- Takes ownership and prioritizes tight deadlines on multiple projects
- Ability to learn new computer software and troubleshoot when required
- Strong probem-solving skills

At Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

**Are you ready to Discover Your Purple?**

LI-HYBRID

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