Administration & Association Specialist
6 months ago
At MPS Executive Suites, we are in search of a full-time in-office Administration & Association Specialist
** **who possesses an unparalleled commitment to precision and accuracy. Since our establishment in 1981, we have been the cornerstone of support for businesses and organizations across Canada. Situated in the vibrant heart of Vancouver's West Broadway, MPS Executive Suites is a professional business centre offering comprehensive support services.
As a member of the MPS team, you will engage with a diverse array of corporate organizations, small businesses, individuals, and non-profit associations. From nurturing start-up visions to empowering non-profit associations, we provide both on-site and virtual services spanning various systems, platforms, and software. Our overarching vision is to "help our clients achieve their vision," and we achieve this by delivering an unmatched customer experience while upholding the highest standards of administrative excellence. MPS’ diverse clientele and varied workload also means that one year of experience is akin to accumulating the skills and expertise of three years at other organizations. It's an excellent opportunity to enhance and build upon your administrative skills.
**Primary Responsibilities**
Administrative Focus
- Database management for our Community and Association clients.
- Managing interactions with association members such as:
- planning meetings and events.
- Creation and formatting of various documents, reports, letters, and spreadsheets for multiple clients, using Microsoft Office programs, Google Suite, online CRMs, and any other software our clients may require us to master.
Front Desk Support
- Providing essential backup and support to the Front Desk Team during breaks, busy periods, days off, and vacations.
- Greeting clients and guests with a warm and professional demeanour. Efficiently handling incoming calls and messages from a multi-line computer-based phone system.
**Qualities Needed**
- ** Naturally Focused**:We're seeking someone who is naturally inclined to maintain unwavering concentration on tasks (even through periods of interruptions) ensuring that every aspect of their work meets the highest standards of precision and excellence.
- Exceptional proficiency in Microsoft Office functions, particularly in Excel and Word.
- 2+ years of administrative experience.
- 2+ years of experience in customer-facing support roles.
- A positive and can-do attitude.
- Adherence to our MPS core values: friendly, welcoming, accountable, helpful, flexible, ethical, fair, and hardworking.
- Fluency in English, both spoken and written.
- Post-secondary education or equivalent experience.
- Legal eligibility to work in Canada.
**About MPS - West Broadway**:
MPS Executive Suites is a professional business centre with full time support services located in the heart of Vancouver’s West Broadway block. Our Team provides a full range of on-site and virtual office services to corporate organizations, small businesses, individuals and non-profit associations. From startup concepts to national organizations, we work with them all.
-
Office Administrator
7 months ago
Vancouver, Canada British Columbia Dental Association Full timeOffice Administrator - Dental Association **ABOUT US** The BC Dental Association (BCDA) is the voice of BC dentists. Our mandate is to advocate for our members and promote oral health for all British Columbians. We represent over 3900 general dentists and certified dental specialists across BC and collaborate with health and community stakeholder groups to...
-
Office Administrator
7 months ago
Vancouver, Canada British Columbia Dental Association Full time**About Us** The BC Dental Association (BCDA) is the voice of BC dentists. As the second largest dental association in Canada, our mandate is to advocate for our members and promote oral health for all British Columbians. We represent over 3900 general dentists and certified dental specialists across BC and collaborate with health and community stakeholder...
-
Administrative Support Associate
4 weeks ago
Vancouver, Canada BC Maritime Employers Association Full timeJob SummaryThe Labour Relations Administrative Assistant will provide exceptional administrative support to the Labour Relations team, ensuring a seamless and efficient experience for employees and guests. This role will be responsible for delivering a welcoming and professional reception experience, as well as providing administrative support as needed.Key...
-
Administrator
2 weeks ago
Vancouver, Canada Kitsilano Community Centre Association Full time**ASSOCIATION ADMINISTRATOR & RENTALS SUPERVISOR** Are you a team player who is known for being friendly, organized, and self-motivated? Kitsilano Community Centre Association is currently looking for an Administrative Assistant to support the Board for community and recreational services. This is an opportunity to work in a dynamic bustling environment,...
-
Information Technology Infrastructure Specialist
4 weeks ago
Vancouver, British Columbia, Canada TEG BAINS SPECIALIST INC. Full timeJob DescriptionWe are seeking a skilled Information Technology Infrastructure Specialist to join our team at TEG BAINS SPECIALIST INC.OverviewThe successful candidate will be responsible for the maintenance, troubleshooting, and administration of local area networks (LANs), wide area networks (WANs), mainframe networks, and computer workstations and...
-
Administrative Assistant
20 hours ago
Vancouver, Canada Kitsilano Community Centre Association Full time**Are you a team player who is known for being friendly, organized, and self-motivated? Kitsilano Community Centre Association is currently looking for an Administrative Assistant to support the Board and assist with administrative tasks, social media, special events and community recreational services.** **This is an opportunity to work in a dynamic...
-
Board Administrator
7 months ago
Vancouver, Canada Trout Lake Community Centre Association Full timeThe Trout Lake Community Centre Association (TLCCA) is looking for a full-time Board administrator to join our incredible team. **Who We Are** TLCCA is the charity that has been working behind the scenes at Trout Lake Community Centre (TLCC) since 1956. Led by an elected, unpaid Board of Directors and creative community volunteers, TLCCA works closely with...
-
Administrative Coordinator
2 months ago
Vancouver, Canada Ending Violence Association of BC Full timeFull-time (35 hours per week)_ **About Ending Violence Association of BC** The Ending Violence Association of BC (EVA BC) is a dynamic, solutions-based provincial non-profit association that trains and supports close to 300 anti-violence programs and cross-sector initiatives across BC that respond to gender-based violence (GBV) including sexual and...
-
Administrative Associate
6 months ago
Vancouver, Canada Vancouver Aboriginal Child & Family Services Society Full time**Status: Regular Full-Time, 21 hours/week; Excluded** **Program: Infrastructure** **Location: 2020 Yukon Street or 3284 East **Broadway, Vancouver BC** **Salary**: $31.37 to $35.48/hour At VACFSS, we ensure that the rights, safety, well-being and spirit of Indigenous children and families are upheld, honored, and protected. We strive to eliminate...
-
Maintenance Planning Specialist Ftt
20 hours ago
Metro Vancouver Regional District, Canada British Columbia Rapid Transit Company Full time**Marketing Statement**: British Columbia Rapid Transit Company Ltd. (BCRTC) maintains and operates two of Metro Vancouver’s three SkyTrain lines. SkyTrain is the first and one of the longest, fully-automated, driverless, rapid transit systems in the world. It boasts an average on-time service performance rating of 95 per cent and moves on average 250,000...
-
Attendance Management Advisor
2 months ago
Vancouver, Canada The City of Vancouver Full time**Requisition ID**:42724 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable and...
-
Administrative Assistant
14 hours ago
Vancouver, Canada Post Secondary Employers' Association Full timeAdministrative Assistant PSEA has a unique opportunity for an administrative professional to join our close-knit and collaborative team. This exciting part-time 1 year contract, 20 – 25 hours per week, will provide you with:The opportunity to work closely with a seasoned HR leadership team at the forefront of industry best practices.An office conveniently...
-
Administrative Assistant
13 hours ago
Vancouver, Canada Post Secondary Employers' Association Full timeAdministrative Assistant PSEA has a unique opportunity for an administrative professional to join our close-knit and collaborative team. This exciting part-time 1 year contract, 20 – 25 hours per week, will provide you with: The opportunity to work closely with a seasoned HR leadership team at the forefront of industry best practices. An office...
-
Administrative Assistant
1 day ago
Vancouver, Canada Post Secondary Employers' Association Full timeAdministrative Assistant PSEA has a unique opportunity for an administrative professional to join our close-knit and collaborative team. This exciting part-time 1 year contract, 20 – 25 hours per week, will provide you with:The opportunity to work closely with a seasoned HR leadership team at the forefront of industry best practices.An office conveniently...
-
Vancouver, Canada Post Secondary Employers' Association Full timeAbout UsThe Post Secondary Employers' Association (PSEA) is a leading provider of labour relations and human resource services to the public post-secondary sector. Our association supports 19 institutions throughout the province, promoting industry best practices and progressive initiatives.We are currently seeking an experienced Administrative Assistant to...
-
Administrative Associate
3 weeks ago
Vancouver, Canada CBI Health Full time**Administrative Associate** Full time - Monday to Friday 8am - 4pm Vancouver, British Columbia **About Rehabilitation Services** CBI Health's Rehabilitation Services supports both the physical and mental health and well-being of Canadians from coast to coast. We provide rehabilitation services through our community-based healthcare team consisting of...
-
Associate Production Specialist
4 days ago
Vancouver, Canada UBC Sauder School of Business Full timeAre you looking for an opportunity to grow your skillset and advance your career in print and web publishing? Join our dynamic and collaborative team at the Real Estate Division! We are looking for a skilled Adobe InDesign expert with strong web editing skills and excellent attention to detail. **Job Summary** UBC Sauder School of Business is one of the...
-
Dispatch Administrator
4 days ago
Vancouver, Canada BC Maritime Employers Association Full time**Company**: BC Maritime Employers Association **Industry**: Dispatch **Level**: Dispatch Administrator **Location**: Vancouver, BC **Compensation**: Salary + Benefits OVERVIEW ROLE OVERVIEW The Dispatch Administrator will coordinate various office tasks and functions to ensure the dispatch operations run smoothly at all times and support the dispatch...
-
Mortgage Specialist Associate
20 hours ago
Vancouver, Canada Manulife Full time**_Are you looking for a supportive, collaborative workplace with great teams and inspiring leaders? You’ve come to the right place. We’re looking for ambitious people who share our values and want to make every day better for people around the world. If this sounds like you, and the career below sounds exciting, we’d like to hear from you....
-
Administrative Associate
2 months ago
Vancouver, Canada CBI Health Full time**Administrative Associate** Full time - Monday to Friday 8am - 4pm Vancouver, British Columbia **About Rehabilitation Services** CBI Health's Rehabilitation Services supports both the physical and mental health and well-being of Canadians from coast to coast. We provide rehabilitation services through our community-based healthcare team consisting of...