Administration & Association Specialist

2 days ago

Vancouver, Canada MPS - West Broadway Full time

At MPS Executive Suites, we are in search of a full-time in-office Administration & Association Specialist
** **who possesses an unparalleled commitment to precision and accuracy. Since our establishment in 1981, we have been the cornerstone of support for businesses and organizations across Canada. Situated in the vibrant heart of Vancouver's West Broadway, MPS Executive Suites is a professional business centre offering comprehensive support services.

As a member of the MPS team, you will engage with a diverse array of corporate organizations, small businesses, individuals, and non-profit associations. From nurturing start-up visions to empowering non-profit associations, we provide both on-site and virtual services spanning various systems, platforms, and software. Our overarching vision is to "help our clients achieve their vision," and we achieve this by delivering an unmatched customer experience while upholding the highest standards of administrative excellence. MPS’ diverse clientele and varied workload also means that one year of experience is akin to accumulating the skills and expertise of three years at other organizations. It's an excellent opportunity to enhance and build upon your administrative skills.

**Primary Responsibilities**

Administrative Focus
- Database management for our Community and Association clients.
- Managing interactions with association members such as:

- planning meetings and events.
- Creation and formatting of various documents, reports, letters, and spreadsheets for multiple clients, using Microsoft Office programs, Google Suite, online CRMs, and any other software our clients may require us to master.

Front Desk Support
- Providing essential backup and support to the Front Desk Team during breaks, busy periods, days off, and vacations.
- Greeting clients and guests with a warm and professional demeanour. Efficiently handling incoming calls and messages from a multi-line computer-based phone system.

**Qualities Needed**
- ** Naturally Focused**:We're seeking someone who is naturally inclined to maintain unwavering concentration on tasks (even through periods of interruptions) ensuring that every aspect of their work meets the highest standards of precision and excellence.
- Exceptional proficiency in Microsoft Office functions, particularly in Excel and Word.
- 2+ years of administrative experience.
- 2+ years of experience in customer-facing support roles.
- A positive and can-do attitude.
- Adherence to our MPS core values: friendly, welcoming, accountable, helpful, flexible, ethical, fair, and hardworking.
- Fluency in English, both spoken and written.
- Post-secondary education or equivalent experience.
- Legal eligibility to work in Canada.

**About MPS - West Broadway**:
MPS Executive Suites is a professional business centre with full time support services located in the heart of Vancouver’s West Broadway block. Our Team provides a full range of on-site and virtual office services to corporate organizations, small businesses, individuals and non-profit associations. From startup concepts to national organizations, we work with them all.

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