Project Coordinator

4 months ago

Vaughan, Canada State Window Corporation Full time

Project Coordinator

Reports to the Project Manager (PM). The Project Coordinator will work closely with the Project Manager (PM) on project specific tasks. Duties and responsibilities include but are not limited to the following:
Education
- Bachelor's Degree or Diploma in Architectural Technology Construction Management or Civil Engineering.

Years of Experience
- Minimum 2-3+ years of working experience in project coordination.

Working Conditions
- In office setting and some on site work environment requires knowledge and adherence to basic safety procedures and precautions
- Work environment requires wearing PPE for all site work and in certain other locations
- At times requires driving to visit sites, clients or suppliers to pick up samples
- Full Health and Safety training required (Working at Heights, WHMIS)
- Follow Health and Safety standards on site
- Flexible to work overtime as required

**Required Skills**:

- This role is supportive, where the incumbent acts as a liaison by communicating with external parties assisting project managers in organizing and coordinating all aspects of a project, from start up to close out.
- Responsible for internal/external meeting minutes and sending them to the PM before distribution and following up;
- Detail oriented with the ability to read architectural drawings
- Involved in the project from start to finish as required
- Ability to work independently with mínimal supervision
- Discretion, judgement and tact to handle confidential information
- Proficient in Microsoft Office, Outlook, Excel, Procore and any other internal software
- Demonstrate State's core values and work in a team environment

Job Specific Duties
- Study the project and identify any discrepancies to ensure full accountability of the project
- Full understanding of blueprints and use of Bluebeam for marking up drawings
- Full understanding and use of Procore
- Review scope of work and have a clear understanding of all-inclusive terms as per contract
- Prepare project start up documents and send out startup checklist
- Order, print out Tender set and drawings as required
- Attend kick off meeting with the Associate Director, PM and Estimating
- Set up weekly meeting with Drafter and PM as part of our preconstruction process. Prep meeting minutes and upload them on Procore
- Download all drawings required to start the shop drawing process
- Order samples as per bid proposal and submit to the contractor for approval
- Use standard State boxes to send out samples
- Create and update approved sample list
- Download all RFIs and SIs and advise PM
- Ensure Construction schedule, IFC PDF/CAD drawings are up to date on a weekly basis and notify the PM and Drafter of any changes
- Update the SI log and advise PM for any extras
- Send stamped shop drawing for contractor
- Print sets of the latest marked up show drawing for takeoff, breakdown and for installers at kick-off meeting
- Review project milestones and advise the PM if there are any obstacles in achieving them
- Assist with site visits with PM & FM to get familiar with site personnel and Installation process
- Prep reports and upload them on Procore for any future references
- Follow up with production team on a daily basis and request any updates on project back orders and e-requests. Update the tracker for PMs review and other follow ups
- Set up all internal and external meetings with PM when necessary and prepare meeting minutes and upload them onto Procore
- Prepare LEED forms as required
- Prepare the parts quantity and area report for issuing installer contracts
- Update the part quantity report as the project progresses
- Help with parts releases if required
- If a project is guaranteed, download the latest slab edge and structural drawings prior to breakdown
- Update the installer/FM's information tracker
- Update Project General Information
- Access Procore to track deficiencies
- Review spec and awarded documents. Report any discrepancies to the PM and Estimating
- Represent SWC, as requested, in business with customers, consultants, contractors and suppliers; and any other tasks assigned by the manager.

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