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Filing Clerk

3 months ago

Winnipeg, Canada Main Street Project Full time

**TITLE: Filing Clerk**

**TERM: 4 Month Summer Term (August 31, 2024)**

**LOCATION: 661 Main Street**

**DEPARTMENT: Administration**

**REPORTS TO: Director of Human Resources**

**WAGE: $18 per hour**

**HOURS OF WORK: 40 hours per week**

**About the company**:
**Main Street Project Inc. (MSP) is a not-for-profit charitable community health centre with a mandate to address the social determinants of health which give rise to issues of addiction, physical, and mental health issues and homelessness. MSP uses housing-first and harm reduction principles in the provision of a safe, respectful and accessible place for individuals who are experiencing homelessness or at risk of homelessness in the community.**

**The Filing Coordinator is responsible for maintaining the MSP file management systems, retention and destruction policy. This position will review all MSP filings, document storage, and destruction of old files. This position will digitize documents where appropriate and ensure that MSP files are well organized and managed. Once all files are reviewed a process to track and document destruction of files in line with MSP policy will be implemented.**

**Duties and Responsibilities**:
- **Scanning and uploading documents into storage systems**
- **Forwarding communication to the correct party, whether internal or external**
- **Assisting staff members with finding documentation to support their work**
- **Entering client information into databases or other storage systems**
- **Preparing archived files for document destruction**

**Skills and Qualifications**:

- **Strong attention to detail**
- **Excellent and effective communication skills**
- **Ability to analyze and revise a company’s operational protocol**
- **Organizational and time-management skills**
- **Ability to find and organize both paper and online documentation**
- **Proven clerical or administrative skills**
- **Proficiency with Microsoft Office Suite and other computer software**
- **Knowledge of office rules, standards, online security and safe work practices when performing duties**
- **Must be resident in and eligible to work in Canada**

**ELIGIBILITY REQUIREMENTS**
- **Based on the funding requirements for this position, applicants must be between 15 and 30 years of age at the beginning of the employment period.**
- **Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the immigration and refugee act for the duration of the employment. (Social Insurance Numbers that start with 900 will not qualify under this funding)**

***
- **Have a valid social insurance number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.**

**Main Street Project recognizes the importance of building a workforce that is reflective of the community it serves, where culture, language and perspectives drive a high standard of care and service.**

**We thank all applicants for their interest. Those selected for an interview will be contacted.