Office Clerk/receptionist
1 month ago
Salary range: The salary range for this position is CAD $24.76 - $26.38 / hour Why Fraser Health?:
We are looking for a **Full Time **Office Clerk/Receptionist** to join our team in **Abbotsford, B.C.**
Detailed Overview:
The Office Clerk/Receptionist provides secretarial and clerical support to the assigned team by performing reception duties and typing material such as correspondence, memoranda, minutes of meetings and reports such as psychiatric/psychological assessments and consultation reports from rough draft, general instruction and/or recording devices.
In addition, the Office Clerk/Receptionist assists with client intake, schedules and confirms client appointments, sets up and maintains client and administrative filing systems, arranges meetings/special functions as directed, processes incoming and outgoing mail and performs timekeeping duties as assigned.
**Responsibilities**:
- Performs reception duties including operating a multi-line switchboard or phone, directs calls, receives and relays messages, receives and directs visitors and responds to in-person and telephone inquiries by providing information of a general nature. Determines whether an emergent situation exists and refers to appropriate areas. Contacts other hospitals/organizations to obtain information as required.
- Performs data entry duties including collecting data from various sources, entering data into relevant computerized systems and maintaining relevant registers. Gathers, compiles, and retrieves information as required and prints related reports.
- Prepares various informational/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to clients and or families.
- Assists with client intake by obtaining client information, completing required documentation and liaising with information sources to obtain additional client information. Schedules and confirms client appointments and maintains waiting lists.
- Sets up and maintains client and administrative filing systems in accordance with established policies and procedures.
- Arranges meetings/special functions as directed including booking meeting rooms, arranging catering, contacting appropriate personnel, sending invitations, circulating notices and/or agendas and recording and distributing minutes.
- Processes incoming and outgoing mail, faxes, reports/records and internal and courier documents by receiving, recording, date stamping, sorting and distributing mail to appropriate personnel and preparing outgoing mail for pickup. Signs for receipt of packages and shipments.
- Maintains levels of stationery, office supplies and resources according to pre-determined levels by methods such as photocopying, completing requisitions for signature and forwarding approved requisitions to appropriate personnel.
- Operates office equipment such as photocopiers, shredders and fax machines and carries out minor maintenance such as loading paper, removing paper jams, cleaning glass, and changing toner cartridges. Performs timekeeping duties including tracking hours worked, coding hours into payroll system and forwarding to payroll upon approval. Reviews verification reports, identifies discrepancies and answers inquiries from staff.
- Performs other related duties as assigned.
Qualifications:
**Education and Experience**
Grade 12, Office Administration Certificate, one year's recent, related experience or an equivalent combination of education training and experience.
**Skills and Abilities**
- Knowledge of general office procedures.
- Knowledge of medical terminology.
- Ability to communicate effectively both verbally and in writing.
- Ability to plan, organize and prioritize work.
- Ability to work independently and in cooperation with others.
- Ability to establish and maintain rapport with clients.
- Ability to operate related equipment.
- Ability to type at 45 wpm.
- Physical ability to carry out the duties of the position.
-
Office Clerk/receptionist
5 months ago
Abbotsford, Canada Fraser Health Full timeWhy Fraser Health?: Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others? Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the...
-
Finance Clerk/receptionist
3 weeks ago
Abbotsford, Canada WestGen Full time**About Us**: WestGen is a leader in our industry, committed to delivering exceptional service and fostering a collaborative work environment. We are currently seeking a dedicated and detail-oriented **Finance Clerk/Receptionist** to be the welcoming face of our company. **Position Overview**: As the first point of contact for our clients and visitors, the...
-
Office Reception Clerk
6 months ago
Abbotsford, Canada Best Pro Drywall Ltd. Full timeJob type: Permanent, Full time Language: English Start Date of Employment (Approx.): As soon as possible Minimum Education: High School Positions Available: 1 NOC Group: Receptionists 14101 NOC Job Title: Office Reception Clerk Job Location: Unit- Fraser Hwy Langley, British Columbia V3A 4G3 Canada Job Duties: Greet visitors and direct them to the concerned...
-
Office Receptionist
2 months ago
Abbotsford, British Columbia, Canada beBee Professionals Full time $30,000 - $40,000Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at beBee Professionals in Abbotsford, Canada.Key ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a positive and welcoming experience.Manage incoming calls, schedule appointments, and maintain office calendars with...
-
Clerk Receptionist
3 months ago
Abbotsford, Canada PHSA Full time**Clerk Receptionist** BC Cancer Abbotsford, BC The Clerk Receptionist performs a variety of clerical and reception functions including greeting and re-directing patients and visitors to the Centre, preparing patient appointment packages, performing data entry of patient demographic information and receiving and re-directing patient information and other...
-
Receptionist
6 months ago
Abbotsford, Canada Raymond James Financial, Inc. Full time**Receptionist** - 2401872 Cindy Boury Private Wealth Management of Raymond James Ltd. is seeking a full-time receptionist to work in our Garden Court branch office in Abbotsford BC. Your duties as Receptionist will include client service and administrative support to the branch and our clients. This is a great work environment, which supports personal...
-
Receptionist
2 months ago
Abbotsford, Canada AutoCanada Inc. Full time**AutoCanada**, the largest publicly-traded automotive group in Canada, is **NOW HIRING** an experienced **Receptionist **to work at our **Abbotsford Volkswagen location**. This is your opportunity to get your foot in the door with an automotive group that believes in growing our talent, connecting with the communities that we serve, and building a brand...
-
Receptionist
6 months ago
Abbotsford, Canada Western Canoeing & Kayaking Inc Full timeWestern Canoeing & Kayaking in Abbotsford, represents the cutting edge of paddlesports on the west-coast of Canada. We have a strong team of individuals focused on meeting the needs of our clients. We are looking for a dynamic and diligent Receptionist to work with us full time - five days a week including Saturdays. **Responsibilities**: - Enter retail...
-
Receptionist
6 months ago
Abbotsford, Canada Teamwork Property Management Full time**Reception - Abbotsford Office** Teamwork Property Management Ltd. a Pacific Quorum Properties Inc., is a locally operated Property Management Company servicing all over the Lower Mainland. With over 14 offices across BC, Pacific Quorum offers significant opportunity for growth and advancement for driven individuals with a strong work ethic. This is backed...
-
Receptionist
3 months ago
Abbotsford, Canada Agwest Veterinary Group Full timeAgwest Veterinary Group Ltd. is hiring! Agwest Veterinary Group Ltd. is a progressive large animal practice that provides veterinary services throughout the Fraser Valley and Vancouver Island. Agwest is looking for a full-time Receptionist in our Abbotsford location. The Reception position is a front office position that includes client communication, client...
-
Office Clerk
6 months ago
Abbotsford, Canada Atlas Power Technologies Full time**Position Overview**: The Office Clerk plays a crucial role in maintaining the smooth functioning of the office by providing administrative and clerical support. This role involves handling various tasks that contribute to the organization's operational efficiency and overall productivity. **Key Responsibilities**: **Data Entry and Record Keeping**:...
-
Dental Office Receptionist
3 months ago
Abbotsford, Canada Advanced Denture and Implant Centres Full time**Job Summary** We offer exceptional dental prosthetics with a focus on compassionate, empathetic care. We are a progressive practice providing fully customized removable dental prosthetics with modern intraoral digital impression scanning, 5axis milling and 3d printing to create fabulous results for our very happy clientele. .We pride ourselves on going...
-
Receptionist
5 months ago
Abbotsford, Canada StructureCraft Builders Inc. Full time**StructureCraft Builders** is a uniquely positioned, highly skilled, award-winning engineering, manufacturing and construction company that works with clients internationally to design and build architectural exposed wood structures. We strive for excellence, work with a great group of people and our work speaks for itself. **THE OPPORTUNITY**: We are...
-
Dental Receptionist
5 months ago
Abbotsford, Canada ACME DENTAL AND IMPLANT CENTRE Full timeJob Summary: **Duties**: - Greet patients and visitors in a friendly and professional manner - Answer phone calls and respond to inquiries in a timely fashion - Schedule appointments and maintain the office calendar - Verify patient insurance coverage and collect necessary information for billing purposes - Update and maintain patient records using power...
-
Dental Receptionist
1 week ago
Abbotsford, Canada Camden Dental Full time**ATTENTION: DENTAL RECEPTIONIST WANTED!** Are you a schedule-taming, phone call answering superstar looking for a gig that’ll provide you with an all star team of dental professionals to work with? Come join our family practice and team of amazing humans! We’re on the hunt for a dental receptionist who can: - **Insurance Tamer**:Translate insurance...
-
Dental Receptionist
4 weeks ago
Abbotsford, Canada Glow Pediatric Dentistry Full time**Responsibilities** - Greet and interact with patients and families - Manage, schedule, and confirm patient appointments and recalls - Collect and receive payments - Prepare and send claim forms for dental insurance - Follow and inform patients of office procedures and policy - Answer and manage calls **Benefits** - Competitive pay - Dental benefits -...
-
Receptionist
6 months ago
Abbotsford, Canada Abbotsford Hyundai Full time**We have a fantastic opportunity for an **energetic and charismatic **Receptionist who thrives in a fast-paced environment to join our Abbotsford Hyundai team!** If you possess previous Reception experience, have excellent customer service skills, work well in a team, and have a positive attitude, we would like to hear from you!** Trotman Auto Group is an...
-
Front Desk Receptionist
6 months ago
Abbotsford, Canada United Dentists Full timeDo you like people? We are searching for a new member to join our dental family. We are a family practice looking for a receptionist to brighten up our entrance with their fun and great personality. Come work at our brand new beautiful office. Designed and built just over a year ago. Shifts will include Monday to friday. 8am to 5pm. We hope to hear from...
-
Front Desk Receptionist
1 month ago
Abbotsford, Canada United Dentists Full timeWe are searching for a new member to join our dental family. We are a family practice looking for a receptionist to brighten up our entrance with their fun and great personality. Come work at our brand new beautiful office. Designed and built just over a year ago. Shifts will include Monday to friday. 8am to 5pm. We hope to hear from you soon. Pay:...
-
Dental Receptionist
1 month ago
Abbotsford, Canada NOVO Dental Centre Full timeExperienced Dental Receptionist: We are thrilled to announce that NOVO Dental Centre is on the lookout for new team members to join our growing family! Are you a Dental Receptionist who is passionate & ready to make an impact? We want YOU!!! :)) NOVO Dental Centre is a beautiful, modern, privately owned family practice, with a well-established patient...