Office Clerk

6 months ago

Abbotsford, Canada Atlas Power Technologies Full time

**Position Overview**: The Office Clerk plays a crucial role in maintaining the smooth functioning of the office by providing administrative and clerical support. This role involves handling various tasks that contribute to the organization's operational efficiency and overall productivity.

**Key Responsibilities**:
**Data Entry and Record Keeping**: Accurately enter and update data in databases, spreadsheets, and other systems. Maintain organized and easily accessible records of important documents and files.

**Filing and Document Management**: Organize and file physical and digital documents. Ensure documents are properly categorized, labeled, and easily retrievable.

**Communication**: Answer incoming phone calls, direct calls to appropriate personnel, and take messages as needed. Greet visitors and direct them to the appropriate individuals or departments.

**Mail Handling**: Sort and distribute incoming mail, packages, and deliveries. Prepare outgoing mail and packages, including labeling, postage, and scheduling courier services when necessary.

**Office Supplies Management**: Monitor office supplies inventory and reorder supplies as needed. Ensure that office equipment, such as photocopiers and printers, are functional and well-maintained.

**Support for Meetings**: Assist in scheduling and organizing meetings, including reserving meeting rooms, preparing materials, and arranging refreshments if necessary.

**Basic Accounting Tasks**: Assist in basic accounting tasks, such as recording expenses, preparing invoices, and tracking payments. Work closely with the finance department to ensure accurate financial records.

**Assistance to Other Departments**: Collaborate with various departments to provide administrative support as required. Assist in tasks such as preparing reports, compiling data, and coordinating projects.

**General Administrative Tasks**: Undertake miscellaneous administrative tasks as assigned, such as photocopying, scanning, faxing, and maintaining office cleanliness and organization.

**Qualifications and Skills**:

- High school diploma or equivalent education required; additional vocational training or certifications in office administration is a plus.
- Proficiency in using office software (e.g., Microsoft Office Suite) and basic computer skills.
- Strong organizational skills and attention to detail.
- Excellent communication skills, both verbal and written.
- Ability to multitask and prioritize tasks effectively.
- Demonstrated reliability, punctuality, and a strong work ethic.
- Customer service orientation and a friendly demeanor.
- Basic knowledge of office equipment operation.
- Ability to work independently as well as part of a team.

**Note**: The above job description provides a general overview of the responsibilities and qualifications for an office clerk role. Actual job descriptions may vary based on the specific needs of the organization and industry.

**Salary**: $40,000.00-$60,000.00 per year

**Benefits**:

- Dental care
- Discounted or free food
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Abbotsford, BC V2T 6B1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Office Administration: 1 year (required)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Shift availability:

- Day Shift (required)

Work Location: In person

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