Property Administrator- Commerce Court

3 days ago

Toronto, Canada QuadReal Property Group Full time

**About QuadReal Property Group**

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $67.1 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating companies in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

Based out of Commerce Court, the Property Administrator will support the Complex, a mix of office and retail tenants with a focus on retail tenants. Reporting directly to the Assistant Property Manager, the successful incumbent will be responsible for providing accurate and timely administrative / accounting support and customer service to our clients.

**Responsibilities**
- Accounts payable - code, verify and input invoices to ensure they are processed in timely manner.
- Investigate overdue balances diligently. Maintain billing system. - Accounts receivable - reporting, support and bank deposits.
- Analyze and act on monthly aged receivables report.
- Prepare and provide tenant history/statements of account and ensure accuracy of posted rental charges and payment receipts.
- Provide tenant security deposit balance reports.
- Track telecom agreements and ensure they are all active and accurate.
- Assist APM/PM annually to verify year-end Tenant Realty Tax and CAM information for year-end adjustments.
- Enter monthly tenant sales, prepare monthly sales reports, and distribute them.
- Actively pursue any outstanding amounts in regards to Tenant rents and respond to Tenant’s inquiries.
- Assist in preparation of various monthly, quarterly and annual reports for APM and assist in annual budgeting process. 2
- Collect and record insurance certificates from tenants
- Prepare Lease Review Checklists and ensure the accuracy of information.
- Liaison with lease administrators and distribute annual rental notices as well as year-end adjustment notices to ensure that terms of the lease agreement are met.
- Assist with preparation of annual budgets and reforecasts for each building
- Prepare and distribute tenant’s correspondences, such as letter and memos
- Assist in resolving tenant’s issues/complaints as they relate to accounting matters
- Maintain tenant lists/files - Embrace and pro-actively support QuadReal’s culture of environmental sustainability, and corporate and social responsibility.
- Other duties as assigned from time to time.

**Experience and Qualifications**
- High school diploma supplemented with some post-secondary in business, real estate, or accounting
- 2 years of experience in property management and/or real estate property accounting role, or 4 + years experience in an administrative role with a desire to work in the real estate industry
- Proficient with principles of accounting ideally with 2 years’ accounts receivable/payable hands-on experience
- Proficient in Microsoft Office
- Excellent written and oral communication skills
- Ability to develop and sustain cooperative working relationships
- Professional phone manner; mature and self-motivated team player with good conflict-resolution skills
- A self starter, able to allocate one’s time effectively and manage tight deadlines - Able to work under pressure and achieve quality results
- Able to handle multiple demands and competing priorities, and adapt to new ideas and constant change - An eagerness to share ideas and find opportunities to improve our property management services
- Results oriented, detail oriented and accurate
- A dedication to providing exceptional service, every day
- Ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty, and respect

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.
- Want to learn about our end-to-end recruitment process? Click this _link_ for a short video that will take you through each step, so you’ll know exactly what to expect._

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