Event Coordinator

1 month ago

Toronto, Canada University of Toronto Full time

**Date Posted**:11/05/2024
**Req ID**:40061
**Faculty/Division**: Faculty of Arts & Science
**Department**: Dept of Computer Science
**Campus**: St. George (Downtown Toronto)

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Established in 1964, the Department of Computer Science is ranked among the top computer science departments in the world. Our faculty have been presented with a wide variety of honours and awards over the years, including two Turing Awards, and many other national and international honours. We provide diverse programs and research opportunities while consistently producing high-impact research that is among the most highly cited in computer science.

**Your opportunity**:
This position will be responsible for overseeing, coordinating, and executing internal and external events for the Department of Computer Science. This position will craft event communications, determine logístical requirements, liaise, and engage with the appropriate internal and external stakeholders, and will recommend and coordinate with external events agencies when required.

**Your responsibilities will include**:

- Conceptualizing, organizing and executing event activities
- Analyzing client needs and making recommendations on event logistics and options
- Building and strengthening relationships with stakeholders and partners of strategic importance
- Determining logístical details and activities for events and/or programming
- Overseeing the implementation of event plans and activities
- Conducting post-event evaluation, analysis and recommendations for changes
- Analyzing administrative processes and procedures and recommending changes for improvement
- Collaborating on cost estimates

**Essential Qualifications**:

- Bachelor's Degree or equivalent combination of acceptable education and experience.
- Minimum three years experience coordinating end-to-end logistics of internal and external events.
- Experience conceptualizing and executing on event activities in line with internal/external stakeholder requirements.
- Experience preparing event-related information and promotional material and maintaining information on digital platforms.
- Experience conducting post-event evaluation and analysis.
- Intermediate skills in MS Office Word, Excel, PowerPoint, Outlook.
- Demonstrated skills using content management systems WordPress and Drupal or acceptable equivalent.
- Skilled in the use of event management platforms (e.g., Eventbrite) and online meeting platforms (e.g., Zoom, MS Teams).
- Excellent verbal and written communication skills.
- Strong interpersonal skills with the ability to interact and connect with diverse audiences.
- Strong attention to detail and accuracy.
- Demonstrated ability to coordinate event logistics and troubleshoot in both virtual and in-person settings.
- Ability to set up and trouble-shoot audio-visual equipment.
- Demonstrated diplomacy, tact and ability to interact with a diverse group of stakeholders with professionalism.
- Excellent organizational and time management skills, with the ability to successfully manage multiple competing priorities in a high-volume environment.
- Demonstrated ability to meet deadlines and competing priorities.
- Ability to work collaboratively and positively in a team setting.

**Assets (Nonessential)**:

- Experience coordinating logistics for events for student recruitment and/or industry relations.

**To be successful in this role you will be**:

- Communicator
- Diplomatic
- Organized
- Proactive
- Resourceful
- Self-directed

This role is currently eligible for a hybrid work arrangement, pursuant to the University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

**Closing Date**:11/19/2024,11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Job Category**: Communication/Media/Public Relations

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