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Office Assistant

7 months ago

Fort St James, Canada Nak'azdli Whut'en Full time

**Office Assistant**

The Nak’azdli Public Works Operations and Maintenance (O&M) Department is seeking a reliable individual to assist with a number of clerical and administrative functions on a full-time basis.

**Duties & Responsibilities**:

- Provide administrative and clerical assistance to the Public Works O&M Manager
- Prepare correspondence, reports, statements, and other materials.
- Complete and submit required reports and updates to Chief and Council on behalf of O&M
- Assist the O&M manager with development of the annual work plan.
- Works with the O&M manager to develop an annual budget.
- Maintain a project tracking system that allocates costs to different projects for reporting.
- Creation of Purchase Orders for approval by the O&M manager.
- Review and complete logbook entries of all heavy equipment usage, hourly, dates, time, location for billing purposes
- Assist with invoicing for O&M projects.
- Review and complete required paperwork for ARCS, ISC and FNESS project work - (are there any other things we should include here)
- Assist with OH&S documentation and reporting.
- Type, photocopy and compile letters, memos, notices, or other documents as requested.
- Maintain physical and digital filing systems.
- Keep the O&M manager’s office tidy and organized.
- Other relevant tasks as may be necessary.

**Preferred Qualifications**:

- Minimum of grade 10 plus other training or education
- Knowledge of standard office procedures and practices.
- Clear written and verbal communications.
- Good time management skills and attention to detail.
- Effective communication skills with all employees, management and community members.
- Able to deal with people sensitively, diplomatically, and professionally at all times.
- Strong work ethic and positive team attitude.
- Clear Criminal Record Check and Valid BC Class 5 Driver’s license.

**Job Types**: Full-time, Permanent

**Salary**: $17.00-$30.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Morning shift

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Fort St James, BC: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person