Administrative Coordinator

1 month ago

Montréal, Canada Conseil canadien pour les réfugiés - Canadian Council for Refugees Full time

**About the Canadian Council for Refugees (CCR)**

The Canadian Council for Refugees is a leading voice for the rights, protection, sponsorship, settlement, and well-being of refugees and migrants, in Canada and globally. CCR is driven by member organizations working with and for these communities from coast to coast to coast.

Committed to social justice and transformation by challenging racism, colonialism and intersecting oppressions, we undertake policy monitoring, advocacy, network building, and public education to empower members and communities to bring about systemic change.

**About the position**

The CCR is seeking an individual to fill a fixed-term contract position to assist with administrative tasks relevant to the effective day-to-day operation of the organization.

The position reports to the Co-Executive Director (Finance and Operations).

The position can take two forms:
**Main duties and responsibilities**

Under the supervision of the Co-Executive Director (Finance and Operations), the Administration Coordinator will be responsible for:
1. Office administration

In collaboration with CCR staff:

- Record charitable donations and generate tax receipts on the CRM platform
- Regularly update the donor database and provide administrative support for fundraising campaigns;
- Register membership payments on the CCR website and regularly update the membership database;
- Prepare and send outgoing mail (payments not cheques, tax receipts, thank-you letters, government documentation, etc.);
- Attend monthly meetings with member organizations in our building (where matters such as rent, building repairs etc. are discussed);
- Manage CCRList subscriptions (listserv for NGOs involved in the sector).

2. Financial administration
- Assist the Co-Executive Director (Finance and Operations) in processing accounts receivable and payable, ensuring timeliness and accuracy of information, including:

- Create payment authorizations
- Monitor current and future invoices to ensure all payments are made on time
- Monitor current and future invoices to ensure all payments are made on time
- Download all weekly or monthly statements (Canada Helps, Stripe, bank statements, credit card statements, etc.) to track payments and deposits.
- Assist with audit preparation
- Make all necessary entries in accounting software (Sage 50) and reconcile accounts

3. Other tasks as required
- Manage conference registrations;
- Organize travel for team members and executive committee members;
- Contribute, as part of a larger team, to a collaborative, positive and respectful work environment, consistent with the mission, values and policies of the CCR.

**Requirements**:

- Post-secondary education in the field or equivalent professional experience
- Knowledge of administrative systems
- Bilingual in French and English - exceptional writing skills in both languages are essential for this position;
- Excellent communication skills
- Proficiency in the use of Microsoft Office suite, databases, etc.
- Ability to work independently and as part of a team
- Knowledge of Sage 50 accounting systems (a considerable asset)
- Knowledge of immigration, refugee and settlement issues (an asset)
- Lived experience as a refugee or migrant (a considerable asset)

**Skills and Abilities**

The administrative coordinator must demonstrate skills in the following areas:

- Attention to detail: Ability to handle data with precision and concentration. Attention to detail is crucial.
- Ethical behavior: Understanding ethical behavior and business practices, and ensuring that one's own behavior and that of others is consistent with these standards and the organization's values.
- Team building and relationship building: Work cooperatively and effectively with others - both internal and external - to set goals, solve problems and make decisions that enhance organizational effectiveness.
- Effective communication: Listen, speak and write clearly, thoroughly and in a timely manner, using communication tools and techniques.
- Problem solving: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions and make recommendations and/or solve the problem.
- Organization: Establish priorities, develop a work schedule, monitor progress towards objectives and keep track of details, data, information and activities.

**Working conditions**
- 10-month contract (approx. 44 weeks) to replace an employee going on maternity leave (mid/late February to December 20, 2024)
- The salary range for this position is $38,500 to $42,350 for 44 weeks of full-time work (equivalent to $45,500 to $50,050 per year) *
- Paid vacation days (13 days included in the 44 weeks) *
- Combined sick/personal days (15 days included in 44 weeks) *
- Possibility of purchasing group health and dental insurance

**Application process**

**Job Types**: Full-time, Part-time, Fixed term contract

**Salary**: $25.00-$27.50 per hour

Expected hours:

  • Administrative Coordinator

    1 week ago

    Montréal, Canada PandaPay Full time

    PandaPay is looking for an organized, analytical administrative coordinator, with exceptional communication and problem-solving skills to handle office duties and admin-related operations. In this role, you will field interdepartmental communications, perform office tasks, respond to communications, and oversee all administrative tasks for the company. To...

  • Administrative Coordinator

    2 days ago

    Montréal, Canada McGill University Full time

    **Administrative Coordinator (Non-Unionized) JR0000039032** Position Summary: Reporting to the Associate Director, Academic Personnel, the Administrative Coordinator serves as the main administrative support for the Associate Director and team in place. In addition, the incumbent provides a range of support services related to administrative, financial,...

  • Administrative Coordinator

    4 weeks ago

    Montréal, Canada Concordia University Full time

    **Position Number**: 50020559 / **Department**: Institute for Cooperative Education **Campus**: Sir George Williams (Downtown) **Salary**: $56,778.00 - $68,313.00 per annum **Union/Association/HR Policy**: HR POLICIES **Posting deadline**: February 23, 2023 Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers,...

  • Administrative Coordinator

    2 weeks ago

    Montréal, Canada COGIR Immobilier Full time

    The private seniors' residence La Roseraie, located in Ste-Foy, is looking for a person to fill a full-time administrative coordinator position. POSITION DESCRIPTION: Schedule: Monday to Friday daytime Salary to be discussed! ROLE AND GENERAL RESPONSIBILITIES: Securing orders from the convenience store Administration Greet visitors Maintain good...

  • Administrative Coordinator

    1 week ago

    montréal, Canada COGIR Immobilier Full time

    The private seniors' residence La Roseraie, located in Ste-Foy, is looking for a person to fill a full-time administrative coordinator position.POSITION DESCRIPTION: Schedule: Monday to Friday daytimeSalary to be discussed!ROLE AND GENERAL RESPONSIBILITIES:Securing orders from the convenience store

  • Administrative Coordinator

    2 days ago

    Montréal, Canada lemay Full time

    **Company Description**: At Lemay, we believe in the unique value of design to create open and meaningful spaces to grow. We are committed to approaching every design problem with curiosity, invention and a generous spirit to uncover hidden opportunity. We are a transdisciplinary team of change-makers creating planet-friendly spaces for people and their...

  • Administrative Coordinator

    2 days ago

    Montréal, Canada Lemay Full time

    Company Description At Lemay, we believe in the unique value of design to create open and meaningful spaces to grow. We are committed to approaching every design problem with curiosity, invention and a generous spirit to uncover hidden opportunity. We are a transdisciplinary team of change-makers creating planet-friendly spaces for people and their...

  • Administrative Services Coordinator

    3 days ago

    Montréal, Canada UAP Inc. Full time

    Company Description **Be part of a community of authentic, proud and trusted people** At UAP, we believe we don’t just deliver car and heavy vehicle parts all around the country; **we also** help keep Canadians moving **forward**. This makes for a special kind of workplace. We have the experience and strength of our 100-year legacy and the desire to...

  • Administrative Coordinator

    1 month ago

    Montréal, Canada CIMCO Full time

    Company Profile We offer our employees excellent compensation, medical and dental benefit programs, retirement savings options, career development opportunities, mentoring and continuing education. Position Summary CIMCO Refrigeration is looking for a full-time permanent Administrative Coordinator (Service Department) for the Montreal Branch. Role...

  • Administrative Coordinator

    7 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for policies and procedures. Assists in the organization of unit activities....

  • Administrative Coordinator

    2 days ago

    Montréal, Canada Ubisoft Full time

    **Company Description** I The administrative coordinator is responsible of administrative or operational activities and supports the team in various activities. **What you'll do** - Organize business trip (flights, hotel and transport, etc); - Take care of purchases, invoices and expenses; - Produce Power Point presentations; - Find solutions on diverses...

  • Administrative Coordinator

    1 month ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. - Position Summary: - Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as a resource person for policies and procedures. Administers unit accounts. Assists in the...

  • Administrative Coordinator

    2 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. This position is situated in the Dean’s Office of the Faculty of Engineering. This is a permanent, full-time position with a 5-day per week presence on-campus. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in...

  • Administrative Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the...

  • Administrative Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the...

  • Administrative and Communications Coordinator

    4 weeks ago

    Montréal, Canada Slater Vecchio LLP Full time

    We are a well-known law firm based in Vancouver, BC, with an office in Montreal. We are looking for an **Administrative and Communications Coordinator** to assist us with our rapidly growing class action practice as follows: The Administrative and Communications Coordinator is fully bilingual (French and English) and will be based in the firm’s Montreal...

  • Administrative Coordinator

    1 month ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Faculty / Unit: School of Continuing Studies (SCS), Adaptive and Integrated Learning and Indigenous Relations Initiative Division Adaptive and Integrated Learning and Indigenous Relations Initiative Division of the SCS is seeking an Administrative Student Affairs coordinator to support the...

  • Administrative Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Reporting to the Program Manager, Palliative Care McGill (PCM), the incumbent will play a key role in the supporting the administrative functions of Palliative Care McGill in the Department of Family Medicine. The incumbent will also play a key role in development and...

  • Administrative Assistant/coordinator

    4 weeks ago

    Montréal, Canada WFO Full time

    **Summary**: We are looking for an Administrative Assistant/Coordinator to provide day to day support to our family office. This role will require attention to detail, strong organizational skills, and the ability to manage multiple projects. The Administrative Assistant will work successfully in a team environment and build effective and collaborative...

  • Administrative Coordinator

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. - McGill's First Peoples' House provides a sense of community and a voice to Indigenous students who have left their home communities in order to pursue higher education. It is our hope that the education that Indigenous students receive here at McGill will benefit their communities. We welcome...