Administrative Support Assistant

3 weeks ago

SaintEustache, Canada Lafarge Canada Inc Full time

Why work for Lafarge?:
As the global leader in innovative and sustainable building materials, we’re committed to shaping a
**greener**,
**smarter** and
**healthier** world. At Lafarge Canada Inc.,
**safety** comes first,
**collaboration** matters and
**diversity** is celebrated with people who share our desire to continually
**make our materials better.**

Do you have the drive, the skills, and the passion to join us?
- La version française de cette offre d'emploi est disponible: _
- Version française - cliquez ici_

Overview:
Support the St-Eustache site in the administrative tasks of the plant and the site by bringing rigor and organization to the activities of the various departments. Carry out routine accounting tasks, various data entry and analysis, manage the hourly payroll and employee files, and carry out and follow up on the purchasing and supply process.

Reporting to the Site Manager, the incumbent plays an essential role in the production operations of the St-Eustache site, Aggregates Division. He/she supports his/her team in the administrative, clerical and technical aspects.

The incumbent is responsible for providing administrative support to the Site Director, Site Supervisors and other site team member(s).

**Responsibilities**:
**Safety**:

- Make health and safety a daily priority.
- Promotes and provides leadership in health and safety.
- Responsible for performing all health and safety related duties contained in his/her job.

**Finance**:

- Performs accounts payable duties as required. Act as a credit card agent.
- Create purchase orders, PO tracking and process invoices/cash receipts.
- Verify that merchandise or services match orders.
- Prepare various monthly reports (month-end documents such as budgetary provision and journal entry, etc.).
- Follow-up on certain costs such as rentals, consumables, etc.
- Collaborate in the month and year-end closing exercise.
- Cost analysis and development of efficient follow-up tools.

**Administration**:

- Collaborate with various departments, such as HR, finance, procurement and projects. Handle mail (external and internal).
- Responsible for office equipment and supplies, ensuring proper functioning of equipment and communicating with suppliers as needed.
- Assist suppliers with Avetta updates (OHS database).
- Follow-up and maintain the various service contracts (uniforms for employees, janitorial services, telephones, communication radios, site security system, etc.).
- Manage documents (classify, file, circulate and store) related to production.
- Maintain up-to-date data for various reports, dashboards and schedules.

**Relationship with other positions**:

- Position reporting to the site manager
- Collaborates with site supervisory team and corporate functions (HR, OHS, Finance, ABS, etc.,)

**Specific Responsibilities**:

- Implementation of changes to the collective agreement.
- SAP Super User

**Dimensions**:

- Production, surface mining, soil, recycled material and snow disposal
- Direct subordinates: 0
- Subordinate data : 0
- 5 Aggregate Production MT
- 250,000 T of asphalt
- 200,000 T of recycled material, and 1.5M cubic meters of snow

Qualifications:

- College diploma in a relevant discipline and three years of work experience.
- Administrative and accounting experience in an industrial production environment desirable.
- Mastery of MS Word, Excel, PowerPoint

**_ Knowledge and Skills:_**
- Proven skills in secretarial, administrative, office management and accounting.
- Excellent organizational and analytical skills.
- Very good interpersonal skills.
- Knowledge of financial resource management software systems (ERP). (Knowledge of SAP is a major asset)
- Expertise in prioritizing and processing multiple requests.
- Ability to work effectively in a team environment with mínimal supervision.
- Ability to take initiative.
- Bilingualism (French and English) both orally and in writing.

**_ Specific Skills Profile:_**
- Security
- Results orientation
- Interpersonal flexibility
- Organizational flexibility
- Problem solving
- Timely decision making
- Customer orientation
- Integrity and trust
- Listen to
- _Setting priorities_

LafargeHolcim:
As we are reinventing the way the world builds, we need world-class talent to join our Lafarge Canada team: people who are
**passionate**, driven by
**curiosity** and keen to
**grow**,
**learn, develop** and
**thrive** in our high-performance culture.

Whatever you do, you will make a difference here. Because we know that your passion and curiosity are the natural resources the world needs.

process.

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