Waste Management Works Clerk

3 days ago

Halton, Canada Halton Region Full time

**Waste Management Works Clerk**:
At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the recruitment process.

If you are looking for a role where you can lead a team towards the delivery of municipal infrastructure projects for the residents of Halton, we want to hear from you. Over the next 10 years, the Region will be investing over $5 billion in transportation, water and wastewater infrastructure. We are committed to delivering high quality infrastructure for the residents, businesses and visitors to Halton Region, and are looking for dedicated, forward thinking and enthusiastic individuals to join our Public Works team

**Posting ID**: 3119
**Department**: Public Works
**Division**: Waste Management & Roads Operations
**Pay Range**: $52,047- $69,383

**Job Type**: Permanent
**Hours of Work**: 37.5 hours per week
**Work Location**: Halton Waste Management Site, 5400 Regional Road 25, Oakville
**Employee Group**: OCT
**Posting Date**:May 6, 2024
**Application Deadline**: May 19, 2024

**Job Summary**:
This position provides administrative support for Waste Management staff and front desk reception duties at the Halton Waste Management Site (HWMS).

**Duties & Responsibilities**:

- Provide administrative support to staff.
- Oversee the front desk of the Administration building, including telephone duties and permitting access and providing direction and assistance to contractors and customers.
- Perform customer services duties, dealing tactfully, courteously, and professionally with each inquiry, often troubleshooting to ensure each customer’s needs are accurately identified and appropriately met.
- Assist with the collection of customer revenues, ensuring the integrity of data and accuracy of financial transactions.
- Communicate with customers and external contractors to coordinate approval requirements for special waste loads.
- Administer Compass and maintain all necessary staff attendance records including overtime, sick time, and vacation.
- Coordinate and attend meetings, working groups, and workshops. Prepare agendas and minutes for distribution in an accurate and timely manner.
- Open and distribute mail.
- Maintain all related files, records, statistics, purchase requisitions, office supplies and equipment.
- Assist with Scale House operations, including use of Point-of-Sale systems and processing financial transactions.
- Perform other duties as required.

**Skills & Qualifications**:
**Essential**
- Post-secondary education in business, office administration, or other discipline related to the position.
- Minimum of two (2) years’ related office/clerical experience including reception, financial activities, and time and attendance support.
- Demonstrated initiative and attention to detail with strong organizational, communication, teamwork, and customer service skills.
- Proficiency with Microsoft Office, including Excel and Word.

**Preferred**
- Experience with Compass and SAP.

**Working/ Employment Conditions**:
**Working Conditions**
- The HWMS operates 6 days/week. The incumbent must be prepared to work outside normal working hours on occasion based on the requirements of the operations.
- Must be able to perform all the necessary physical tasks associated with the position (e.g., bending, reaching, lifting more than 15 lbs).

**Employment Conditions**
- Must possess a valid class “G” Ontario driver’s license.
- The incumbent will be required to drive a Region vehicle and will be required to provide a copy of their driver’s licence and a driver’s abstract, by their first day of employment.
- In accordance with requirements in Ontario Regulation 191/11 - Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
- Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.

Halton Region serves more than 624,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to the delivery of high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.

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