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Public Works Information Management Specialist
3 months ago
**Public Works Information Management Specialist**:
At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the recruitment process.
If you are looking for a role where you can lead a team towards the delivery of municipal infrastructure projects for the residents of Halton, we want to hear from you. Over the next 10 years, the Region will be investing over $5 billion in transportation, water and wastewater infrastructure. We are committed to delivering high quality infrastructure for the residents, businesses and visitors to Halton Region, and are looking for dedicated, forward thinking and enthusiastic individuals to join our Public Works team
**As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. This position is eligible for our Hybrid Work Program.**
**Posting ID**: 2934
**Department**: Public Works
**Division**: Office of the Commissioner
**Pay Range**: $77,641 - $103,521
**Job Type**: Permanent
**Hours of Work**: 35 hours per week
**Work Location**: Halton Regional Centre - 1151 Bronte Road, Oakville, Ontario
**Employee Group**: OCT
**Posting Date**:March 1, 2024
**Application Deadline**: March 17, 2024
**Job Summary**:
Reporting to the Senior Project Advisor, this role provides document and record management leadership and administrative support of databases and management system software for the Public Works integrated (quality, environmental and occupational health and safety) management system and Drinking Water Quality Management System (DWQMS).
**Duties & Responsibilities**:
- Develop, implement, and support PW departmental information management governance, associated standards and processes, in alignment with corporate requirements and industry best practices.
- Provide technical and administrative expertise to support departmental information management requirements for PW management systems (e.g. Drinking Water Quality Management System - DWQMS).
- Define, assess, and maintain, as part of a team, PW information management system software and tools (e.g. Intelex, SuccessFactors Learning Management System) and collaborate with other departmental and corporate partners on information management initiatives.
- Develop and support quality control processes related to documented control and data management requirements for PW management systems (e.g. DWQMS).
- Monitor, audit and report on departmental information management practices and conformance with management system requirements.
- Monitor and report on the performance, adequacy and suitability of the PW information management system software and tools, as well as identify and lead continuous improvement initiatives.
- Performs other duties as required.
**Skills & Qualifications**:
**Essential**
- Diploma in business administration, information technology, library science or a related field.
- Minimum two (2) years’ experience in document control or administration of management systems.
- Knowledge or experience in one or more management systems, such as the Drinking Water Quality Management Standard or other environmental (ISO 14001), and occupational health and safety standards (OHSAS 18001, CSA Z1000).
- Advanced proficiency in Microsoft Office, databases and management system software such as Intelex.
- Demonstrated ability to analyze and document business processes and requirements and recommend appropriate changes/improvements.
- Excellent organization, oral and written communication, problem resolution, and interpersonal skills.
- Equivalent combination of education and experience will be considered.
**Preferred**
- Experience in a municipal setting or familiarity with Public Works (PW) services.
- Previous Project Management experience.
- Knowledge of the legislative framework governing Public Works services and operations along with their related documentation requirements.
- In accordance with requirements in Ontario Regulation 191/11 - Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
- Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
Halton Region serves more than 624,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to the delivery of high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meanin
