Purchasing Clerk

**Purchasing Clerk**:
At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the recruitment process.

**As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. This position is eligible for our Hybrid Work Program.**

**Posting ID**: 2860
**Department**: Corporate Services
**Division**: Supply Chain Management
**Pay Range**: $55,206 - $73,615

**Job Type**: Permanent
**Hours of Work**: 35 hours per week
**Work Location**:1151 Bronte Road, Oakville, Ontario
**Employee Group**: OCT
**Posting Date**:March 12, 2024
**Application Deadline**: March 25, 2024

**Job Summary**:
Reporting to the Manager, Supply Chain Operations, the Purchasing Clerk will support the creation and administration of purchase orders from internally approved purchase requisitions, contract updates, payment certificates, customs brokerage invoices and prepare assigned reports.

**Duties & Responsibilities**:

- Provide support to Halton staff through the review, creation and issuance of purchase orders from internally approved purchase requisitions.
- Prepare and analyze reports including low value purchase orders, goods receipts/invoice receipt comparison, procurement statistics and open purchase orders.
- Administer Customs Brokerage invoicing clearance.
- Support with vendor summary billings.
- Administrative support for ordering of office supplies.
- Administration of payment certificates on behalf of various departments within the Region.
- Liaise with different end users to complete contract updates and address issues with Accounts Payable.
- Provide purchase orders and other related documentation to vendors and/or staff.
- Perform all duties in accordance with the Region’s Procurement By-law 63-23 and internal procedures and processes.

**Skills & Qualifications**:
**Essential**
- Post-secondary education in a related field along with a minimum of two (2) years of relevant experience.
- Intermediate knowledge and experience working in Microsoft Office and SAP to enter data and prepare reports using SAP and Excel.
- Understanding of basic accounting principles and procurement practices.
- Effective written and oral communication skills, attention to detail, good judgment, and problem solving.
- Ability to work effectively in a team environment.
- Strong organizational and time management skills, basic negotiation skills.
- An equivalent combination of education and experience will be considered.

**Preferred**
- A certification from a Procurement or Supply Chain Program (OPBA, NIGP, SCMA), or working towards a certification, is an asset
- In accordance with requirements in Ontario Regulation 191/11 - Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
- Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.

Halton Region serves more than 624,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.