Admin Assistance

2 weeks ago

Dorval, Canada SAMSIC Assistance Canada Inc Full time

**Role and responsibilities**
- Provide overall administrative guidance and support for the team
- Direct handling of Purchase Orders and License Renewals
- Direct handling of supplier and client invoices (reconciliation, processing, payments)
- Coordinate hiring process, training process, background check, BAP appointments and maintain records of employment.
- Manage payroll and integration.
- Manage codes for punch system and access.
- Coordinate uniforms and orders
- Coordinate meetings
- Conduct daily calendar management (Outlook) for Director/Directors and proactively adjust schedule based on priorities.
- Prepare presentations, spreadsheets, graphs, reports as required.
- Create/maintain contact lists and spreadsheets.
- Complete expense reports
- Maintain accurate records & filing of records.
- Provide assistance with support needs and special projects as required.
- Other duties as assigned.

**Qualifications**
- Minimum of a high-school diploma or equivalent with 3+ years’ experience in providing administrative support in an upper-management capacity at YUL
- Sound knowledge and proficiency of computer skills, including Word, Excel and Power Point.
- Excellent organizational skills: planning, priority setting and managing through systems.
- Excellent communication skills.
- Strong interpersonal skills: problem solving, customer focused, approachability.
- A very high degree of diplomacy, discretion, professional maturity and judgement.
- Ability to multi-task never sacrificing quality
- Proven customer orientation and ability to work with various client levels
- Ability to work well and maintain composure under pressure, meet deadlines and work with minimum supervision
- Familiarity with the airline industry, an asset.
- Flexibility and willingness to work extended hours, on occasion.
- Flexible working arrangement available.

**Conditions of Employment**:
**Linguistic Requirements**

**Benefits**:

- Extended health care
- On-site parking

Schedule:

- Day shift
- Evening shift
- Holidays
- Monday to Friday
- Weekend availability

Work Location: Hybrid remote in Dorval, QC

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