Clinic Coordinator

3 weeks ago

Etobicoke, Canada Toronto Neurofeedback and Psychotherapy Centre Full time

**Clinic and Intake Coordinator**

We are hiring a full-time **Clinic Coordinator** for our psychotherapy and neurofeedback clinic. This role will report to the Clinic Manager. Toronto Neurofeedback and Psychotherapy Centre, a division of True North Psychological Services, is a 7,000 sq. ft. clinic with 17 treatment rooms located at Bloor and Islington. We offer psychotherapy and assessments to individuals, couples, adolescents, and children. We also offer cutting-edge neurofeedback treatment and qEEG brain-mapping as well as an ADHD coaching program for parents and children.

**Our Vision**:
We help thousands of people learn to live a life with ease

**Our Core Values**:

- Authenticity
- Being a Team Player
- Work Hard, Play Hard

**Who you are**:

- Provide front desk support for the clinic and assist our intake team with client consult calls and therapist matching
- Possess a strong work ethic and have an exceptional eye for detail with the ability to think outside the box
- Able to thrive in a team setting and have the self-discipline to work independently
- Ability to build rapport and exude professionalism with all interactions
- Possess high-level customer service and telephone skills
- Excellent organizational and multi-tasking skills
- Have a positive attitude and a strong desire to learn and expand your skills
- Effective oral and written communication skills
- Demonstrate superior conflict resolution skills by balancing assertiveness and sensitivity
- Ability to learn quickly and effectively use various computer billing and reporting systems
- Ability to maintain confidential records and information
- Leads by example and practices good time management skills
- Knowledge and experience of modern office practices that optimize technology and time management
- Ability to manage office budgets and inventories effectively
- Possess 2-3 years of experience in client care and customer service, preferably in a medical office environment
- Knowledge of Jane App scheduling software is an asset
- Support other administrative and clinic duties, as needed

**Responsibilities**:

- Manage day-to-day operations of the physical office space, be the welcoming face of the clinic when clients check-in for their appointments
- Provide ongoing support and leadership within a busy multi-disciplinary clinic
- Organize office operations and procedures
- Supporting 60+ clinicians with client bookings, payments, administrating intake and consent forms, room bookings, etc.
- Providing high level of support for staff members and visitors to the office
- Collecting fees directly from clients, verifying relevant coverage, and following through on any missed payments or billing issues
- Fielding phone calls and inquires in a timely manner
- Maintaining a clean and tidy reception area
- Data entry and filing as required
- Other tasks required, as needed

**Application Process**

1. A current PDF of your coverletter & resume merged together. Please keep your cover letter concise (1/2 page) so we have a clear understanding of your unique training and experience.

**Salary**: $20.00 per hour

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Weekend availability

Work Location: One location

  • Clinic Coordinator

    1 week ago

    Etobicoke, Canada Tzu Chi Clinic of Traditional Chinese Medicine Full time

    The Tzu Chi Clinic of Traditional Chinese Medicine is a TCM-focused holistic clinic providing alternative care options to clients for addressing their health needs. **What we offer**: - Mentorship, career growth and development - Healthcare options within our clinic's circle of care - A wholesome work environment **Responsibilities**: - Working closely...

  • Clinical Trials Coordinator

    2 months ago

    Etobicoke, Canada Spectral Medical Inc. Full time

    Position: Clinical Trials Coordinator Site: Spectral Medical Inc. Department: Clinical Operations Reports to: Sr. Clinical Trial Manager Hours: 37.5 per week Status: 1 year contract (with scope for extension or renewal) Spectral Medical Inc. (SMI) is looking for an experienced professional to fill the key role of Clinical Trials Coordinator for our ongoing...

  • Clinic Coordinator

    2 months ago

    Etobicoke, Canada Toronto Neurofeedback and Psychotherapy Centre Full time

    **Clinic and Intake Coordinator** We are hiring a full-time **Clinic Coordinator** for our psychotherapy and neurofeedback clinic. This role will report to the Clinic Manager. Toronto Neurofeedback and Psychotherapy Centre, a division of True North Psychological Services, is a 7,000 sq. ft. clinic with 17 treatment rooms located at Bloor and Islington. We...

  • Clinic Coordinator

    2 weeks ago

    Etobicoke, Canada Toronto Neurofeedback and Psychotherapy Centre Full time

    **Job description** **Clinic and Intake Coordinator** We are hiring a full-time **Clinic Coordinator** for our psychotherapy and neurofeedback clinic. This role will report to the Clinic Manager. Toronto Neurofeedback and Psychotherapy Centre, a division of True North Psychological Services, is a 7,000 sq. ft. clinic with 17 treatment rooms located at...

  • Clinical Trial Coordinator

    2 weeks ago

    Etobicoke, Canada Spectral Medical Inc Full time

    Position: Clinical Trial Coordinator Site: Spectral Medical Inc. Department: Clinical Operations Reports to: Clinical Trial Manager, Clinical Operations Hours: 37.5 per week Status: Permanent Full-Time Spectral Medical Inc. (SMI) is looking for an experienced professional to fill the key role of Clinical Trial Coordinator for our TIGRIS clinical...

  • Clinic Coordinator

    4 days ago

    Etobicoke, Ontario, Canada Toronto Neurofeedback and Psychotherapy Centre Full time

    Clinic and Intake CoordinatorWe are hiring a full-time Clinic Coordinator for our psychotherapy and neurofeedback clinic. This role will report to the Clinic Manager. Toronto Neurofeedback and Psychotherapy Centre, a division of True North Psychological Services, is a 7,000 sq. ft. clinic with 17 treatment rooms located at Bloor and Islington. We offer...

  • Patient Care Coordinator

    3 weeks ago

    Etobicoke, Canada BIOFLEX Laser Therapy Clinic Full time

    **About BIOFLEX Laser Therapy Clinic** As Experts in the field of Laser Medicine, our Clinicians use best available evidence and 25+ years of clinical expertise to diagnose and successfully treat all health conditions. Using our Industry leading BIOFLEX Laser Therapy systems and condition specific protocols, we are able to successfully target the exact...

  • Patient Care Coordinator

    4 weeks ago

    Etobicoke, Canada BIOFLEX Laser Therapy Clinic Full time

    **About BIOFLEX Laser Therapy Clinic** As Experts in the field of Laser Medicine, our Clinicians use best available evidence and 25+ years of clinical expertise to diagnose and successfully treat all health conditions. Using our Industry leading BIOFLEX Laser Therapy systems and condition specific protocols, we are able to successfully target the exact...

  • Patient Care Coordinator

    5 days ago

    Etobicoke, Ontario, Canada BIOFLEX Laser Therapy Clinic Full time

    About BIOFLEX Laser Therapy ClinicAs Experts in the field of Laser Medicine, our Clinicians use best available evidence and 25+ years of clinical expertise to diagnose and successfully treat all health conditions. Using our Industry leading BIOFLEX Laser Therapy systems and condition specific protocols, we are able to successfully target the exact source of...

  • Clinic Coordinator

    2 weeks ago

    Etobicoke, Canada Toronto Neurofeedback and Psychotherapy Centre Full time

    **Job description** **Clinic and Intake Coordinator** We are hiring a full-time **Clinic Coordinator** for our psychotherapy and neurofeedback clinic. This role will report to the Clinic Manager. Toronto Neurofeedback and Psychotherapy Centre, a division of True North Psychological Services, is a 7,000 sq. ft. clinic with 17 treatment rooms located at...

  • Business Development and Marketing Coordinator

    7 days ago

    Etobicoke, Canada DeerFields Clinic Full time

    DeerFields Clinic is looking for a Business Development and Marketing Coordinator. We are a growing boutique clinic that specializes in an integrative approach that incorporates the latest in medical and evidence-based tests to help our clients optimize their health, prevent disease and slow the biological aging process. **Key Responsibilities**: -...

  • Clinical Research Coordinator

    5 days ago

    Etobicoke, Ontario, Canada Centricity Research Full time

    Aventiv Research, IACT Health, LMC Manna Research, and True North Clinical Research have united to become the largest network of fully-owned and integrated clinical research sites in North America, Centricity Research.The sites that were formerly known as Aventiv operate in Ohio and Arizona and specialize in phase 1 pharmaceutical, device, and diagnostic...

  • Clinic Administrator/ Client Experience Coordinator

    3 weeks ago

    Etobicoke, Canada NeuroChangers Etobicoke Full time

    NeuroChangers is fast paced interdisciplinary clinic with a focus on helping those with neurological and complex orthopaedic conditions. We are looking to add an energetic, friendly and compassionate front desk administrator/ client experience coordinator to our team. Job Responsbilities Include: - communicating with clinic director and clinicians...

  • Clinical Practice Coordinator

    3 weeks ago

    Etobicoke, Canada Eatonville Care Centre Full time

    Do you have a passion for making a difference? Making every moment matter is about improving all the things that make life enjoyable. Things like making someone feel better, making connections with them or for them with other residents, showing them a new song or even just giving them something to look forward to. At Eatonville Care Centre, we are...

  • Medical Secretary/assistant

    3 weeks ago

    Etobicoke, Canada Nephrology Clinic Full time

    Operation of front desk, reception, and patient service experience - Required to answer and return phone calls - Arrange consultations and follow-up appointments and confirmations - Coordinate doctor’s schedule with other clinics within EMR - Liaise with other medical staff in hospital clinics and pharmacies - Triage faxes and referrals and prepare...

  • Medical Secretary/assistant

    2 weeks ago

    Etobicoke, Canada Nephrology Clinic Full time

    Operation of front desk, reception, and patient service experience - Required to answer and return phone calls - Arrange consultations and follow-up appointments and confirmations - Coordinate doctor’s schedule with other clinics within EMR - Liaise with other medical staff in hospital clinics and pharmacies - Triage faxes and referrals and prepare...

  • Sales Operations Coordinator

    2 weeks ago

    Etobicoke, Canada BIOFLEX Laser Therapy Clinic Full time

    BIOFLEX is a leading provider of cutting-edge medical devices, with a special focus on innovative BIOFLEX Laser. We are committed to transforming healthcare and improving lives through our advanced therapeutic solutions. **JOB SUMMARY** The Sales Operations Coordinator is a pivotal role that bridges customer service, sales operations, and marketing...

  • Clinic Receptionist

    3 weeks ago

    Etobicoke, Canada Complete Care Physiotherapy Centre Full time

    We are a Private owned Family Practice and we are looking to add a person who can work in the role of a Clinic Receptionist / Patient Experience Coordinator (You see, I did not mention a different title, at our clinic it is all about Patient Experience and you will be the brand ambassador of that. **_The job is NOT for you if you’re :_** - just looking...

  • Clinic Receptionist

    2 weeks ago

    Etobicoke, Canada Complete Care Physiotherapy Centre Full time

    We are a Private owned Family Practice and we are looking to add a person who can work in the role of a Clinic Receptionist / Patient Experience Coordinator (You see, I did not mention a different title, at our clinic it is all about Patient Experience and you will be the brand ambassador of that. **_The job is NOT for you if you’re :_** - just looking...

  • Clinic Receptionist

    2 weeks ago

    Etobicoke, Canada Complete Care Physiotherapy Centre Full time

    We are a Private owned Family Practice and we are looking to add a person who can work in the role of a Clinic Receptionist / Patient Experience Coordinator (You see, I did not mention a different title, at our clinic it is all about Patient Experience and you will be the brand ambassador of that. **_The job is NOT for you if you’re :_** - just looking...