Scheduling & Payroll Coordinator

3 weeks ago

Cambridge, Canada Securitas Inc. Full time

Reporting to the Site Manager, this role independently creates, establishes, maintains, and reviews schedules. Provides management support for site functions including scheduling, payroll, and accounts receivable processes. Matches available staff to posts. Notifies staff of schedules. Minimizes avoidable overtime through effective scheduling strategies. Contacts and re-deploys staff to fill call-offs. Responds to schedule changes and client requests.

**PRIMARY ACCOUNTABILITIES**:

- Manages the scheduling of site staff and supervisors at 2 sites; manages the scheduling process to optimize operating results and to keep avoidable overtime to a minimum; determines best resolution to staffing issues and problems.
- Maintains site coverage at all times; tracks requests for time off including vacation and personal leave requests to ensure site coverage; responds to emergency situations, call-offs, and absences to ensure that both sites have sufficient coverage.
- Ensures that accurate timekeeping payroll, and billing data is kept; verifies billing and payroll reports and corrects discrepancies; interfaces with accounts receivable and payroll departments to make corrections.
- Maintains current knowledge of site contracts and requirements of security guard training, availability and time worked.
- Coordinates scheduling changes with management, supervisors, and staff; serves as a liaison with clients, management, and staff in resolving scheduling, training, billing and payroll problems.
- Ensures that an adequate on call security force is available to cover vacancies created by absences and call-offs.
- Coordinates the daily schedules and assignments of supervisory staff, briefs supervisors on changes to post schedules and new schedules.
- Tracks attendance problems or other performance issues; advises management of any staffing problems that may arise as client requirements change.
- Maintains records of security guard qualifications, certifications and training and coordinates on-site training requirements with Site Supervisor to meet client needs.
- Other duties as assigned.

**POSITION SPECIFICATIONS**:

- Thorough understanding of protective services operations
- Proficient with Windows, Microsoft Word, Excel and PowerPoint, etc.
- Must be able to organize/prioritize in order to support an effective/efficient operation and accomplishment of stated goals.
- Must have a high level of experience in dealing with various levels of individuals within the organization and be able to adapt to the various levels of communication required with each group.
- Strong communication and interpersonal skills.
- Ability to work varying hours and including on call responsibilities after hours, including weekends.

**POSITION QUALIFICATIONS**:

- College diploma in a related discipline or equivalent
- Minimum of two (2) plus years of related experience, particularly with payroll and or scheduling

**Job Types**: Full-time, Permanent

**Salary**: $22.20 per hour

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

COVID-19 considerations:
Interviews are conducted remotely.

Ability to commute/relocate:

- Cambridge, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Security Scheduling: 2 years (required)
- Payroll: 1 year (required)

License/Certification:

- Ontario Security Guard License (preferred)
- First Aid and CPR Certificate (preferred)

Work Location: In person

AF-CanadaGTSO

**About Us**

Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.

**About the Team**

Securitas Canada's Mission:
Securitas' mission is to protect homes, workplaces, and communities by providing the security services they need to protect their assets, safeguard their people, and maintain their ability to generate profits.

Securitas Aviation's Mission:
Securitas Aviation ensures the safety of passengers all over the world providing thorough security checks at airports in Canada

Our Values:
Securitas' core values - Integrity, Vigilance and Helpfulness - are the foundation for our employees to build trust with customers, colleagues, and the surrounding community.

Integrity:
Securitas employees are honest and trusted by customers to safeguard their premises and valuables. We don't compromise on integrity and create an open forum for our employees and customers to voice opinions, report improprieties, and share information.

Vigilance:
Seeing, hearing, and evaluating. A Securitas employee is always attentive and often notices things that others don't. Their vigilance is necessary in order to be aware of pote

  • Payroll Coordinator

    1 month ago

    Cambridge, Canada BWXT Canada Ltd. Full time

    _BWXT Canada Ltd. is a world leader in design, engineering, manufacture, construction and service of nuclear power generation equipment. As a supplier of innovative, high-quality nuclear components and services we cater to a worldwide customer base. We take great pride in supplying highly engineered solutions that allow our customers to compete within the...

  • Payroll Coordinator

    1 month ago

    Cambridge, Canada Tenneco Full time

    **Position: Human Resources - Payroll Coordinator** **Location: Cambridge, Ontario** **Reporting Relationship: Human Resources Manager** **Position Summary** Participate in the overall productivity of the Human Resources department by processing appropriate compensation and administering company-provided benefits in a unionized facility. Responsible for...

  • Payroll & Benefits Coordinator

    1 month ago

    Cambridge, Canada Darling International Canada Inc. Full time

    Darling International Canada Inc., is Canada's largest provider of rendering and recycling services to the food industry, operating six processing facilities across Canada. Darling Canada provides essential services for the efficient and environmentally responsible management of collecting, processing and recycling edible and inedible animal by-products....

  • Payroll Coordinator

    1 month ago

    Cambridge, Canada TENNECO Full time

    Position: Human Resources - Payroll Coordinator Location: Cambridge, Ontario Reporting Relationship: Human Resources Manager Position Summary Participate in the overall productivity of the Human Resources department by processing appropriate compensation and administering company-provided benefits in a unionized facility. Responsible for...

  • Payroll Coordinator

    3 days ago

    Cambridge, Canada Tenneco Full time

    Position: Human Resources - Payroll Coordinator Location: Cambridge, Ontario Reporting Relationship: Human Resources Manager   Position Summary Participate in the overall productivity of the Human Resources department by processing appropriate compensation and administering company-provided benefits in a unionized facility. ...

  • Payroll Coordinator

    1 month ago

    Cambridge, Canada Tenneco Canada Inc. Full time

    **Position Summary** Participate in the overall productivity of the Human Resources department by processing appropriate compensation and administering company-provided benefits in a unionized facility. Responsible for ensuring the payroll system runs smoothly and employees are paid the correct amount of money on time. Ensure all regulatory and legislative...

  • Payroll Coordinator

    1 month ago

    Cambridge, Canada 401 Auto Full time

    At the 401 Group of Companies, we want to focus on not who you are, but who you CAN be! We strive to hire exceptional employees who see themselves as _trailblazers, trendsetters, creators, do-ers, catalysts, go-getters, and influential leade_rs in all aspects of who they aspire to be daily. **Location: 2225 Eagle Street North, Cambridge, ON** **Hours:...

  • Payroll Analyst

    4 days ago

    Cambridge, Canada Southbridge Care Homes Full time

    Position: Payroll Analyst - Full Time Location:ambridge Ontario Southbridge Health Care LP (Southbridge) is currently recruiting for a talented Payroll Analyst to join our amazing corporate finance team. Located at the head office in Cambridge, ON_ _you will be_ _Reporting to the Payroll Manager with a dotted line to the Controller. The Payroll Analyst...

  • Payroll Administrator

    4 weeks ago

    Cambridge, Canada Cambridge Memorial Hospital Full time

    Overview: Join a hospital where everyone makes a difference! Cambridge Memorial Hospital (CMH) is a thriving community hospital that proudly provides acute care services including: Emergency, Surgery, Medicine, Women’s and Children’s Health, Intensive Care, Mental Health, and Inpatient Rehabilitation. Our vision is to **_creating healthier communities...

  • Payroll Assisstant

    1 month ago

    Cambridge, Canada Exact Industrial Ltd. Full time

    Exact Industrial is a fast-growing multi trade industrial contractor located in Cambridge. We are looking for a Payroll Assistant to join our team. **Qualifications**: - High School diploma - Fluent in English both written and verbal - Reliable transportation (no bus routes available) - Available full time Monday to Friday - Must be able to currently work...

  • Payroll Supervisor

    4 weeks ago

    Cambridge, Canada 401 Auto Full time

    At the 401 Group of Companies, we want to focus on not who you are, but who you CAN be! We strive to hire exceptional employees who see themselves as _trailblazers, trendsetters, creators, do-ers, catalysts, go-getters, and influential leade_rs in all aspects of who they aspire to be daily. **Company**: 401 Auto RV Canada Inc. **Location**: 2225 Eagle...

  • Payroll Administrator

    6 days ago

    Cambridge, Canada VanMar Constructors ON Inc. Full time

    For over forty years, VanMar’s values have remained the same - and we continue to live by them everyday. Today, VanMar is a well-established and highly respected Design-Builder, Construction Manager, General Contractor, and Developer specializing in multi-residential, high rise, mid rise, institutional, and mixed-use projects. We are growing and looking...

  • Payroll Supervisor

    4 weeks ago

    Cambridge, Canada 401 Auto RV Canada Inc. Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Establish work schedules and procedures - Train workers in duties and policies - Prepare and submit reports - Resolve work related problems - Ensure accuracy of financial transactions - Co-ordinate, assign and review work - Requisition or order materials, equipment and...

  • Accounting & Payroll Specialist

    6 days ago

    Cambridge, Canada Idea Exchange Full time

    Posting #23-44x **Accounting & Payroll Specialist** **Full-time, Contract (approximately 4 months)** Queen’s Square Idea Exchange is a community hub comprised of the public libraries and art galleries for the City of Cambridge, a thriving city with a rich architectural heritage and the second largest community within the Waterloo Region. We are...

  • Payroll Coordinator

    3 weeks ago

    Cambridge, ON, Canada Darling International Canada Inc. Full time

    Darling International Canada Inc., is Canada's largest provider of rendering and recycling services to the food industry, operating six processing facilities across Canada. Darling Canada provides essential services for the efficient and environmentally responsible management of collecting, processing and recycling edible and inedible animal by-products....

  • Club Coordinator

    4 weeks ago

    Cambridge, Canada Michelin Sports & Social Club Full time

    **About us** We are professional, customer-centric, and engaging. Our goal is to serve our members, affiliate members, and their guests promptly and with a smile! Our work environment includes: - Casual work attire - Relaxed atmosphere - Safe work environment - On-the-job training - Lively atmosphere Primary Responsibilities: Lounge - Maintain a clean...

  • Human Resources Coordinator

    1 month ago

    Cambridge, Canada Vision Truck Group Full time

    Vision Truck Group is looking for an efficient Human Resources (HR) Coordinator to undertake a variety of HR administrative duties. You will facilitate daily HR functions like keeping track of employees records and supporting the interview process. Your role, also, involves performing tasks with a focus to grow our company’s talent pipelineand improve our...

  • Scheduler

    1 month ago

    Cambridge, Canada North America Construction (1993) Ltd. (NAC) Full time

    **Position Summary**: The Scheduler is accountable to NAC’s project teams in fulfilling both the company and contractual objectives, with respect to maintaining the master schedule for each project. The incumbent will interact with the Operations Department, owners and subcontractors with regards to the overall impact of work. The incumbent will also...

  • Master Scheduler

    6 days ago

    Cambridge, Canada Fil-Trek Corp Full time

    Fil-Trek Corporation is a leading manufacturer of industrial filtration equipment for customers around the globe. Our products are designed and manufactured at our Cambridge, ON facility. The Master Scheduler is responsible for coordinating, planning, scheduling, and supervising products throughout their production process. **Responsibilities** - Manage...

  • Production Scheduler

    4 weeks ago

    Cambridge, Canada JAMESWAY INCUBATOR COMPANY Full time

    Reporting to the Production Planning Manager, the Production Scheduler is responsible for the day-to-day production scheduling for JCMI manufacturing. **Essential Duties**: - Plan and control all scheduling activities supporting JCMI Machine Build Schedule and Master Production Schedule. Balance production with demand to support targets consistent with our...