Contract Specialist, Procurement General

4 months ago

Nanaimo, Canada Vancouver Island University Full time

**Contract Specialist, Procurement General**:

- Employment Group
- ADMIN
- Position Number
- 00911
- Division
- VP Administration and Finance
- Department
- Procurement and Contract Services
- Campus
- Nanaimo campus
- Location
- Nanaimo, British Columbia
- Country
- Canada
- Appointment Type
- regular full-time
- FTE
- 1
- Workload
- 35 hours per week.
- Pay Level
- Excluded Pay Band 8: Minimum salary is $89,654 and maximum salary is $101,879.
- Starting Salary
- Normal salary placement at the time of hire is $89,654 (prorated if part-time). This position is eligible for annual performance-based salary increases.
- Start:

- As soon as possible
- Posting Restrictions
- Flexible Work at VIU - flexible work arrangements may be available after the training period
- Applicant Documents
- CV/Resume, Cover Letter, Referees/References
- Posted Date
- 22-Aug-2024
- Closing Date
- 04-Sep-2024
- Job Reference
- 2519

**Duties**:
Reporting to the Procurement Manager or Director, this role involves strategic planning, sourcing, negotiating, and managing procurement activities related to all non-capital and non-construction projects. Examples of this include but are not limited to facilities service agreements, IT software, maintenance agreements, and ancillary services. The Contract Specialist collaborates closely with various departments, vendors, and stakeholders to ensure the procurement process, in its entirety, aligns with institutional goals, regulatory requirements, and best practices. This role leads and facilitates specialized procurement requirements for acquisitions, including large facility and ancillary related contracts. An in-depth understanding of post secondary education procurement and contract law is required.

Key Responsibilities:

- _Strategic Planning:_ Provide recommendations to management on the development and implementation of strategic procurement in alignment with institutional objectives and budgetary constraints.
- _Sourcing and Vendor Management:_ Identify, evaluate, and select vendors and suppliers for goods and services. Prepare and develop bid documents as per university guidelines and obtain competitive proposals on commodities in compliance with department policy and guidelines, government regulations and laws that relate to purchasing practices. Cultivate and maintain relationships with vendors to ensure competitive pricing, quality products, and timely delivery.
- _Contract Negotiation and Execution:_ Negotiate contracts, terms, and pricing with vendors on behalf of senior leadership that legally commits the institution to contractual obligations, achieves favorable agreements while minimizing risks, and maximizes value for the institution.
- _Compliance and Risk Management:_ Ensure compliance with procurement policies, procedures, and regulations. Assess and mitigate procurement-related risks, such as legal, financial, and reputational risks. Develop, implement, and evaluate the University's contractual requirements.
- _Project Coordination:_ Represent management and senior leadership when working with external stakeholders. Collaborate with internal stakeholders, including facilities management, finance, and project management teams, to support the procurement needs and activities to meet project timelines and milestones.
- _Budget Management:_ Monitor and manage procurement budgets for tracking expenditures, forecasting costs, and identifying opportunities for cost savings and efficiencies.
- _Process Improvement:_ Continuously evaluate and enhance procurement processes, systems, and workflows to optimize efficiency, effectiveness, and transparency.
- _Reporting and Analysis:_ Generate reports, metrics, and analyses related to procurement activities. Provide insights and recommendations to leadership based on data-driven assessments.
- _Training and Development:_ Provide guidance, training, and support to procurement staff and stakeholders on procurement policies, procedures, and best practices. Maintain a current knowledge of Case Law and changes in the contractual environment, which may have an impact on the University business arrangements.

**Required Qualifications**:
Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field. Minimum of 5 years of experience in contract management and procurement, preferably in a higher education or similar institutional setting.
- An in-depth understanding of post secondary education procurement and contract law is required.
- Strong understanding of procurement principles, practices, and regulations, including public procurement laws and policies.
- Demonstrated experience in sourcing, negotiating, and managing contracts for goods, equipment, and services.
- Strong negotiation skills and a thorough knowledge of contractual terms and conditions.
- Proficiency in procurement software, enterprise resource planning (ERP) systems, and Microsoft Office Suite.
- Excellent communication, negotiation, an

  • Procurement Specialist

    2 months ago

    Nanaimo, Canada Coastal Community Credit Union Full time

    **Position Type**:Temporary **Duration**:Approximately six (6) months **Together, Let’s Do Great Things!** **What’s the role?** As **Procurement Specialist**, you will provide professional procurement services to internal stakeholders in accordance with a commitment to organizational objectives and fiscal responsibility. This role will provide...

  • Procurement Specialist

    2 months ago

    Nanaimo, Canada Coastal Community Full time

    Job Details Description **Posting Deadline: Please submit your application by 11:59 PM PST, November 12, 2024** Position Type: Temporary Duration: Approximately six (6) months Together, Let’s Do Great Things! We’re the largest financial institution based on Vancouver Island and the Gulf Islands, and we’ve got an opportunity to...

  • Contract Specialist, Capital

    4 months ago

    Nanaimo, Canada Vancouver Island University Full time

    **Contract Specialist, Capital & Construction**: - Employment Group - ADMIN - Position Number - 00911 - Division - VP Administration and Finance - Department - Procurement and Contract Services - Campus - Nanaimo campus - Location - Nanaimo, British Columbia - Country - Canada - Appointment Type - regular full-time - FTE - 1 - Workload - 35 hours per...

  • Procurement Specialist Lead

    4 weeks ago

    Nanaimo, British Columbia, Canada Mid-Island Granite Full time

    About the Role">At Mid-Island Granite, we are seeking a highly organized and detail-oriented Procurement Specialist Lead to oversee our purchasing operations.">Job Summary:">The Procurement Specialist Lead will be responsible for developing and implementing effective procurement strategies, managing contracts, and ensuring the timely delivery of high-quality...

  • Procurement Specialist

    2 months ago

    Nanaimo, Canada City of Nanaimo Full time

    **Procurement Specialist**: **Department**: Finance **Closing Date**: Nov 28, 2024 4:30 PM **Competition Number**: 24-115 **Job Summary**: The City of Nanaimo is seeking a permanent full-time Procurement Specialist. Under the direction of the Assistant Manager, Procurement, the incumbent procures a wide variety of supplies, materials, tools, equipment,...

  • Medical Oncology Specialist Physician

    4 weeks ago

    Nanaimo, British Columbia, Canada Nanaimo Regional General Hospital Full time

    The Nanaimo Regional General Hospital is seeking a skilled Medical Oncology Specialist Physician to join our team.Role and Facility InformationWe pride ourselves on the supportive environment we have created with great specialist relations and by stepping up to help each other whenever it is needed.Our scheduling offers great flexibility with shifts assigned...

  • Procurement Specialist

    3 weeks ago

    Nanaimo, British Columbia, Canada 21 Century Full time

    Job Title: Procurement Specialist - Stock ManagementWe are seeking a highly skilled Procurement Specialist to join our team at 21 Century. In this role, you will be responsible for maintaining adequate stock levels, negotiating prices and credit terms with suppliers, overseeing the distribution of merchandise, and reviewing requirements to determine the...

  • Anatomical Pathology

    4 weeks ago

    Nanaimo, Canada Nanaimo Regional General Hospital Full time

    **VIHA-6476**: New - Status- Open- Site- Nanaimo Regional General Hospital- Site Type- Hospital- Type of Position- Permanent- Date Range- Hours of Work- Full time- On Call- CommentsFRCPC Anatomic Pathology or FRCPC General Pathology (with AP experience) Eligible for licensure with the College of Physicians & Surgeons of British Columbia **Qualifications,...

  • Procurement & Premises Administrator (Summer

    7 months ago

    Nanaimo, Canada Coastal Community Credit Union Full time

    **Position Ty**pe**:Temporary **Duration**:Approximately three (3) months **Together, Let’s Do Great Things!** We’re the largest financial institution based on Vancouver Island and the Gulf Islands, and we’ve got an opportunity for you. We are looking for a** Procurement & Premises Administrator** to join our Procurement & Premises team, supporting...

  • Anatomical Pathology

    3 weeks ago

    Nanaimo, Canada Nanaimo Regional General Hospital Full time

    VIHA-6476 New Status Open Site Nanaimo Regional General Hospital Site Type Hospital Type of Position Permanent Date Range Hours of Work Full time On Call ...

  • Contracts Clerk

    2 weeks ago

    Nanaimo, Canada Community Living BC Full time

    **_We are proud to be selected as one of _**_B.C.'s Top Employers_**_ once again!_** **If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!** Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with...

  • Leading Medical Oncology Specialist

    3 weeks ago

    Nanaimo, British Columbia, Canada Nanaimo Regional General Hospital Full time

    Company Overview:">Nanaimo Regional General Hospital is a leading healthcare provider in the region, committed to delivering high-quality patient care and exceptional medical services.About the Role:">We are seeking an experienced Medical Oncology Specialist to join our team as a full-time or part-time Hospitalist. As a member of our dynamic Hospital...

  • Hospitalist

    2 months ago

    Nanaimo, Canada Nanaimo Regional General Hospital Full time

    VIHA-6180 Status: Open Site: Nanaimo Regional General Hospital Site Type: Hospital Type of Position: Permanent Date Range: Hours of Work: Full Time and Part Time On Call: Comments: CCFP or equivalent, FRCPC IM or USA Certified. Eligible for licensure with College of Physicians and Surgeons of BC ACLS Qualifications, Education and...

  • Asset Management Specialist

    3 months ago

    Nanaimo, Canada Ballenas Housing Society Full time

    Reporting to the General Manager (or designate), and in accordance with Ballenas’ mission, strategic direction, principles and policies, the Asset Management Specialist’s primary responsibilities are to: - Play a lead role to maximize utilization and lifespan of the Society’s extensive physical assets including buildings, facilities, equipment, and...

  • Project Manager, Construction

    12 hours ago

    Nanaimo, Canada F&M Installations Ltd. Full time

    **COMPANY OVERVIEW** Do you think you have what it takes to be a key contributor in building Canada’s power infrastructure? The FMI Group is an electrical contracting company that specializes in construction of large-scale energy generation, including projects such as the John Hart Dam Replacement, the Site C Substation, and various transmission and...

  • Physician - Internal Medicine Specialist

    5 days ago

    Nanaimo, British Columbia, Canada Nanaimo Regional General Hospital Full time

    Job DescriptionWe are seeking a highly skilled Physician - Internal Medicine Specialist to join our team at Nanaimo Regional General Hospital. This is an exciting opportunity for a dedicated professional to work in a dynamic environment and contribute to the delivery of high-quality patient care.About the RoleThe successful candidate will be responsible for...

  • Office Manager/bookkeeper/property Manager

    1 week ago

    Nanaimo, Canada Dueck General Contracting Full time

    **Job Overview** **Responsibilities** - Manage front desk operations, including greeting visitors and handling incoming calls. - Oversee vendor management, ensuring timely communication and service delivery. - Maintain organized filing systems for both physical and digital documents. - Utilize Sage for financial record-keeping and basic accounting tasks. -...

  • Payroll and Benefits Specialist

    7 months ago

    Nanaimo, Canada School District #68 (Nanaimo-Ladysmith) Full time

    Payroll & Benefits Specialist Nanaimo Ladysmith Public Schools is seeking a passionate and committed professional to join our team as Payroll & Benefits Specialist. Do you possess a keen eye for detail, coupled with the expertise in payroll and benefits administration? We are excited to offer this opportunity for you to join our growing team and play a...

  • A Facility in ME Seeks a Hospitalist

    2 months ago

    Nanaimo, Canada Nanaimo Regional General Hospital Full time

    p>Site: Nanaimo Regional General Hospital Site Type: Hospital Type of Position: Permanent Hours of Work: Full Time and Part Time Eligible for licensure with College of Physicians and Surgeons of BC Current College of Physicians and Surgeons of British Columbia (CPSBC) License - Provisional Canadian Medical Protective Association (CMPA) - Mandatory Role and...

  • Payroll & Benefits Specialist

    3 months ago

    Nanaimo, Canada School District #68 (Nanaimo-Ladysmith) Full time

    Nanaimo Ladysmith Public Schools is seeking a passionate and committed professional to join our team as Payroll & Benefits Specialist. Do you possess a keen eye for detail, coupled with the expertise in payroll and benefits administration? We are excited to offer this opportunity for you to join our growing team and play a crucial role in shaping the...